Contracts and pricing
Apply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out.
- BR-0442 · BLN-2041 1 EA
- BLN-3310 2 EA
- BLN-5107 0.8 KG
- BLN-5140 6 EA
Master agreements
A master agreement identifies one supplier, an owning Buyer, a signed contract and its approved term, scope and ceiling. Direct, GPO, cooperative and GSA arrangements retain the contracting party. The ceiling and scope pass the applicable approval matrix; Procurement Manager separately signs the commercial agreement. Status progresses through approval, activation and renewal, expiry or termination.
Spent records posted commitment allocations, including amendments and fulfilled value. Remaining is the authorised ceiling less that consumption. The renewal notice identifies when review should begin before the term ends.
| Field | Purpose |
|---|---|
| AgreementNumber, Title, Supplier | Identity |
| AgreementType, ContractingParty | Direct, GPO, Cooperative or GSA, and who holds the contract |
| Category, Department | What it covers and which department may release against it |
| StartDate, EndDate, TermYears | The term; drives the renewal window |
| TotalCommit, Spent, Remaining | The ceiling and the burndown against it |
| RenewalNotice | How early the agreement is flagged Expiring |
| OwnerBuyer | Who renegotiates |
| ContractURL | The signed document |
StatusActiveExpiring
Contract rates
A contract rate identifies supplier, item, unit price, effective dates and any minimum quantity, linked to its agreement when applicable. Buyer maintains drafts; a Procurement Manager other than the preparer reviews and activates them. Later rates supersede earlier ones while preserving the price basis used on existing orders.
ContractPrice follows the field restrictions for Requester, Approver and Viewer. The Requester sees the list BasePrice on the item for estimating; the Buyer and Procurement Manager see what was negotiated.
YouPending
- AS-29793 PR-13099 530 in 12 d
- AS-58605 PR-72465 450 in 10 d
- AS-56255 PR-40582 670 in 4 d
- AS-28390 PR-63854 250 3 d
- AS-44174 PR-81997 120 9 d
AS-29793
- DocumentType
- Requisition
- Requisition
- PR-13099
- PurchaseOrder
- PO-12991
- Amendment
- PMN-83978
- Tier
- 530
The price guardrail
When a PO line is created or its price edited, the system looks up the contract rate for that supplier and item effective on the order date. It writes the contract price onto the line as a snapshot, with the variance. If the unit price is above the rate by more than the configured tolerance, the line is flagged for override and the order cannot be sent until the Procurement Manager approves it. The override is recorded on the order: who approved it, when, and the reason. A line in a category that requires a contract but has no rate or agreement behind it is flagged off-contract the same way and needs its own reason. Maverick Spend reads both flags and both reasons.
A price below the matched contract rate does not need an upward-price override. Other requirements still apply, including supplier eligibility, approved scope and any mandatory competition.
Approval conditions
Visible to: Approver, Controller, Procurement Manager. Visibility does not establish approval authority.
PendingApproval
- PO-49881 VND-185 5 d
- PO-47580 VND-134 8 d
- PO-67854 VND-021 13 d
- PO-11876 VND-143 12 d
- PO-86783 VND-035 13 d
PO-49881
- Supplier
- VND-185
- OrderDate
- 12 Sep
- TotalAmount
- 13,547.44
- Buyer
- GE
- CompetitionType
- Competed
A hand-raised PO with no requisition, award or release may use an effective independently authorised Buyer-limit exception, within the full limit and all category, RFQ and pricing constraints.
Blanket releases
Where a master agreement governs a category of routine spend, requesters do not raise a full requisition each time. They raise a blanket release against an agreement open to their department: one line per item, each priced at a contract rate under that agreement, with a requested delivery date. The release value is the sum of its lines. Release validates and reserves the remaining approved authority, then generates a purchase order through the GeneratedPO link. Reused agreement approval applies only to its recorded department, category, item, price, term and ceiling. The generated order must still satisfy supplier and pricing controls. The Open Blanket Releases view shows what is drafted and released against each agreement.
A line for an item with no rate under the agreement is refused. A release beyond Remaining is held; the agreement needs its own approved ceiling increase or the purchase needs separate requisition authority. Concurrent releases cannot each consume the same remaining capacity. Releases against an Expiring agreement still work; releases against an Expired or Terminated agreement do not.
Status IN ('Draft', 'Released'); Requester restricted to own draftsauthorised agreement scope
Amendments and remaining capacity
An approved change to a generated order updates the commitment consumed by its release. Cancellation releases only the unfulfilled obligation; received or otherwise fulfilled value remains accounted for. The revised order, release and agreement must reconcile before the change takes effect. Splitting a purchase across releases cannot reuse the same authority.
StatusSentAcknowledgedPartiallyReceived
Renewal
The Master Agreement Burndown view lists every Active and Expiring agreement with its commit, spend, remaining value, term dates and notice window. The report of the same name adds the monthly burn rate and a projected exhaust date. The owning Buyer reviews the end-date notice and the projected use of remaining capacity. Procurement Manager decides renewal against the revised scope and ceiling; the projection is planning evidence, not a promised exhaustion date.
YouStatusSentAcknowledgedPartiallyReceived
Where pricing comes from
| Source | How it enters |
|---|---|
| Negotiated | Drafted from the signed agreement for Procurement Manager activation |
| GSA | Loaded from the GSA schedule price list against the supplier's contract number |
| GPO | Loaded from the group purchasing organisation's tier price list against the GPO agreement |
| RFQAward | Recorded from a reviewed award, with its effective dates and quantity conditions |
| Catalog | Imported from a configured catalog connection and checked before use |
Modules
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Suppliers and catalog
Choose qualified suppliers and give purchasing teams a catalog with the information needed to order.
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Contracts and pricing
Apply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out.
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Requisitions and approvals
Route purchase requests to the right people and preserve the approved amount, scope and version through sourcing.
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Quote requests
Compare supplier quotes on a consistent scope, record the award decision and carry the selected offer into purchasing.
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Purchase orders
Keep purchasing authority, supplier terms, revisions and receipt progress together from draft order through close.
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Receipts and expediting
Confirm what was accepted, keep outstanding deliveries in view and give accounts payable the evidence needed to match.
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Supplier performance
Review delivery, quality and price evidence separately, then use published scorecards to inform sourcing decisions.
Reports
All reportsMaster Agreement Burndown
TotalCommit against Spent per MasterAgreements with monthly burn rate, projected exhaust date and the renewal notice window.
Maverick Spend
POLineItems with OffContract set, and lines that needed PriceOverrideApproved, grouped by Supplier, Buyer and the recorded OffContractReason or PriceOverrideReason; where the policy is being routed around and why.
Roles and permissions
Owns supplier decisions, signed agreements, rate activation, price exceptions, sourcing review and published performance.
Runs sourcing, draft orders, change requests, expediting and procurement-side exception resolution.
Department user who submits a need and confirms authorised non-stocked deliveries at their desk.
Named department head, budget owner, CFO, CEO or committee representative holding the application Approver role.
Inspects dock arrivals, records acceptance and raises controlled returns.
External seat restricted to its own purchasing relationship and published evidence.
Finance reviewer of commitment, migration control totals and supplier performance, and signer for assigned Controller rules.
Read-only executive view of scoped aggregate purchasing and published supplier performance.
Related processes
Requisition to receipt
Connect purchase requests, recorded spending authority and accepted deliveries through to the invoice-matching handoff.
6 stages · 2 approvals
Competitive sourcing
Compare eligible suppliers on a frozen scope and carry the chosen offer into an independently authorised purchase order.
6 stages · 2 approvals
Change orders
Review the full effect of order changes, preserve cumulative spending authority and keep suppliers on the approved revision.
6 stages · 1 approval