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- Procurement
- Who it's for
- Multi-site services organizations
Multi-site services organizations
A services business with many locations needs local teams to get work done without losing visibility of purchasing commitments. Procurement connects requests for cleaning, IT, marketing, equipment and professional services with the agreements and reviewers that govern them. Start with the locations and purchase types that share a clear process, then expand after the team has rehearsed its approvals and receiving paths.
How Procurement is set up for you
Route local needs to the right owner
Map each location to its department, cost center and eligible reviewers. Regional and central tiers can follow the relevant amount and category. Missing classification or an absent approval owner becomes visible before a request moves into ordering.
Describe the service being bought
Capture the service requirement, quantity basis, delivery dates, account and project reference. Use an eligible desk receipt to confirm accepted work against the order. Agree milestone or partial-acceptance handling during setup so invoice matching has meaningful evidence.
Prepare for renewals
Raise the next software or service purchase with its required date, scope and current terms. The Buyer can review the supplier agreement and the necessary authority before issuing another commitment. A catalog entry is not an automatic renewal instruction.
Make repeat buying easier
Use maintained items and reviewed agreement rates for office supplies, uniforms or hardware. Assess punchout with participating suppliers and validate returned carts. Blanket releases consume the same remaining approval and agreement capacity as the orders they create.
Compare larger engagements
Collect responses to a common agency or consulting brief and retain the award reason. Supplier selection stays separate from spending approval, including when the RFQ began without a requisition.
See where purchasing waits
Review requisition cycle time by department and priority. Escalate overdue steps to an eligible reviewer, preserve delegation history and keep partially delivered orders on the follow-up list until the remaining obligation is resolved.
Keep central visibility of commitment
Compare open purchases across locations, suppliers and categories. Approved amendments and cancellations update the same commitment. Reconcile the budgeting and accounts payable connections so local activity remains visible at the agreed reporting cutoff.
Features to start with
Suppliers and catalog
Choose qualified suppliers and give purchasing teams a catalog with the information needed to order.
Contracts and pricing
Apply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out.
Requisitions and approvals
Route purchase requests to the right people and preserve the approved amount, scope and version through sourcing.
Roles on the team
- Procurement Manager
- Owns supplier decisions, signed agreements, rate activation, price exceptions, sourcing review and published performance.
Set up Procurement your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.