Source identifiers, opening balances, billing terms, approved policy, integration access and the people responsible for accepting the reconciled result.
Implementation
Start with a reconciled customer population and expand after a controlled pilot.
Implementation phases
- Confirm ownershipController / CFO
- Prepare the opening positionAR Manager
- Configure permissionsController / CFO
- Connect the sourcesTeam and ERP.ai
- Run the pilotAR Manager
- Reconcile and expandController / CFO
Phase 1 · Controller / CFO
Confirm ownership
Controller / CFO agrees local billing, external project references, communication ownership and the ledger reconciliation basis.
Phase 2 · AR Manager
Prepare the opening position
AR Manager reconciles customers, open invoices, credits, unapplied receipts, disputed balances and pending write-offs.
Phase 3 · Controller / CFO
Configure permissions
Controller / CFO reviews the decision policy with the administrator. Test customer, account-owner and sensitive-field scope.
Phase 4 · Team and ERP.ai
Connect the sources
Verify invoice delivery, bank identity, processor settlement mappings and ledger callbacks, including duplicates and rejections.
Phase 5 · AR Manager
Run the pilot
AR Clerk and AR Manager trace recurring drafts, partial payments, credit adjustments, returned receipts and write-off decisions.
Phase 6 · Controller / CFO
Reconcile and expand
Controller / CFO compares the actual ending balances and external results before widening the customer population.
Use Proto to propose changes on a reviewable branch. Re-test affected balance, permission and retry behavior before releasing changes into the workspace.
1
Say what you need"Add a second approval above 10,000." Plain language.
2
Review the branchThe change lands on a branch with the diff and a test run.
3
ReleaseMerged into your workspace. Every user gets it.