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ERP.AI Accounts Receivable System

Accounts Receivable System

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Modules

Customer billingKeep customer terms and recurring billing ready for the next invoice. Invoices and creditsSend clear invoices and keep every adjustment connected to its source. Cash applicationMatch incoming cash to the right invoices and explain every remainder.
CollectionsGive overdue balances a clear next action and accountable owner. Credit controlsMake credit decisions visible before they change a customer balance. Receivables reportingExplain aging, collections and cash application with a consistent balance basis.

Accounts Receivable System

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Processes

Prepare and send invoicesKeep draft preparation, delivery and ledger confirmation distinct. Receive and apply cashTurn confirmed receipt evidence into attributable invoice allocations.
Resolve disputes and collectKeep follow-up, dispute resolution and financial adjustments connected. Review write-offsKeep the write-off request, Controller decision and posted result separate.

Accounts Receivable System

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Industries

Goods and distributionConnect customer billing to the goods and delivery evidence you already use. Services and retainersKeep agreed terms, recurring drafts and customer adjustments connected.
Project billing collectionsFollow up on project invoices while preserving the original billing owner.

Accounts Receivable System

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Reference

Roles and permissionsGive each person the customer and decision scope their work needs. Reports and analyticsUnderstand customer aging, collection activity and cash application. Data modelTrace invoices, receipts and adjustments back to their governing source.
IntegrationsConnect billing, bank evidence and ledger outcomes with clear ownership. ImplementationStart with a reconciled customer population and expand after a controlled pilot. Agent and automationPrepare receivables work with an agent while retaining the assigned decisions.

Accounts Receivable System

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Pricing Questions Get started
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All systems
Modules
Customer billingKeep customer terms and recurring billing ready for the next invoice.Invoices and creditsSend clear invoices and keep every adjustment connected to its source.Cash applicationMatch incoming cash to the right invoices and explain every remainder.CollectionsGive overdue balances a clear next action and accountable owner.Credit controlsMake credit decisions visible before they change a customer balance.Receivables reportingExplain aging, collections and cash application with a consistent balance basis.
Processes
Prepare and send invoicesKeep draft preparation, delivery and ledger confirmation distinct.Receive and apply cashTurn confirmed receipt evidence into attributable invoice allocations.Resolve disputes and collectKeep follow-up, dispute resolution and financial adjustments connected.Review write-offsKeep the write-off request, Controller decision and posted result separate.
Industries
Goods and distributionConnect customer billing to the goods and delivery evidence you already use.Services and retainersKeep agreed terms, recurring drafts and customer adjustments connected.Project billing collectionsFollow up on project invoices while preserving the original billing owner.
Reference
Roles and permissionsGive each person the customer and decision scope their work needs.Reports and analyticsUnderstand customer aging, collection activity and cash application.Data modelTrace invoices, receipts and adjustments back to their governing source.IntegrationsConnect billing, bank evidence and ledger outcomes with clear ownership.ImplementationStart with a reconciled customer population and expand after a controlled pilot.Agent and automationPrepare receivables work with an agent while retaining the assigned decisions.
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Accounts Receivable System References
Reports and analytics2 of 6
  • Roles and permissions1 of 6
  • Reports and analytics2 of 6
  • Data model3 of 6
  • Integrations4 of 6
  • Implementation5 of 6
  • Agent and automation6 of 6

Reports and analytics

Understand customer aging, collection activity and cash application.

AR Aging Summary

Open AR by Customer bucketed Current / 1-30 / 31-60 / 61-90 / 90+. Drills from total → AccountOwner → Customer → individual Invoice. Controller's daily landing report and the period-close reconciliation point with fin-accounting's AR subledger.

Receivables reporting · View preview

Latest AR Aging SnapshotARAgingSnapshots
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
AsOfDate = MAX(AsOfDate)
CustomerAs Of DateCurrent AmountBucket1 To30Bucket31 To60Bucket61 To90
CUS-19316 Sep3,234.859,593.3828,872.627,480.91
CUS-20722 Sep17,158.9018,561.969,622.1310,861.91
CUS-23014 Sep14,719.6612,021.8813,850.4013,374.16
CUS-04029 Sep16,852.1245,628.8744,035.9315,494.87
CUS-03713 Sep8,733.9411,264.121,223.4227,971.65
CUS-11407 Sep25,581.5513,167.5317,147.5633,651.87

DSO Trend

Days Sales Outstanding computed monthly on a trailing-12 basis with month-over-month delta. Splits best-possible DSO vs. actual to size the collections gap.

Receivables reporting · View preview

Latest AR Aging SnapshotARAgingSnapshots
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
AsOfDate = MAX(AsOfDate)
CustomerAs Of DateCurrent AmountBucket1 To30Bucket31 To60Bucket61 To90
CUS-19316 Sep3,234.859,593.3828,872.627,480.91
CUS-20722 Sep17,158.9018,561.969,622.1310,861.91
CUS-23014 Sep14,719.6612,021.8813,850.4013,374.16
CUS-04029 Sep16,852.1245,628.8744,035.9315,494.87
CUS-03713 Sep8,733.9411,264.121,223.4227,971.65
CUS-11407 Sep25,581.5513,167.5317,147.5633,651.87

Dunning Effectiveness

Per DunningPolicy and per band: number of DunningEvents sent, payments received within N days of send, response and bounce rates. Used to tune policy thresholds and template copy.

Collections · View preview

Active Dunning QueueInvoices
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
StatusSentPartiallyPaidOverdueAgingBucket1-3031-6061-9090+
Sent
INV-80977CUS-203290 aging bucket
INV-16766CUS-218230 aging bucket
PartiallyPaid
INV-39902CUS-206280 aging bucket
INV-23294CUS-148340 aging bucket
Overdue
INV-61564CUS-157910 aging bucket
INV-44778CUS-035680 aging bucket

Cash Application Rate

Per period: BankFeedTransactions in, auto-matched at high confidence, auto-matched at low confidence (clerk-reviewed), and manual entries. Tracks the auto-match win rate the AR Clerk's productivity rests on.

Cash application · View preview

Auto-Match ProposalsBankFeedTransactions
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
ProposedMatch
Transaction DateAmountTypeMemoCounterparty NameMatched Payment
07 Sep6,773.48CreditACHMMO-675Counterparty 654PR-69265
07 Sep47,297.38CreditWireMMO-789Counterparty 365PR-84581
15 Sep11,078.32CheckMMO-173Counterparty 831PR-65109
15 Sep7,455.98DebitACHMMO-945Counterparty 163PR-66525
08 Sep35,047.39FeeMMO-366Counterparty 820PR-22635
11 Sep17,847.49OtherMMO-252Counterparty 385PR-68835

Customer Risk Profile

Per Customer: open AR, average days late, count of disputes, count of write-offs, active credit-hold flag, count of dunning sends. Drives the AR Manager's customer-level credit reviews.

Customer billing · View preview

Recurring Schedules Due This WeekRecurringInvoiceSchedules
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
Activedue today
Schedule NumberCustomerFrequencyStart DateEnd DateNext Run Date
RIS-92882CUS-165Weekly22 Sep26 Sep17 Sep
RIS-27419CUS-183Monthly23 Sep29 Sep17 Sep
RIS-56207CUS-050Quarterly09 Sep12 Sep16 Sep
RIS-26325CUS-202Annual26 Sep05 Oct17 Sep
RIS-97965CUS-232Weekly26 Sep02 Oct17 Sep
RIS-67134CUS-092Monthly09 Sep16 Sep17 Sep

Bad Debt and Write-Off Register

Per period: every WriteOff with Customer, original Invoice, amount, reason, and approver. Reconciles to the Bad Debt Expense GL account.

Credit controls · View preview

Pending Write-OffsWriteOffs
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
PendingApproval
  • WO-12605 INV-19541 in 9 d
  • WO-31809 INV-94576 in 10 d
  • WO-26540 INV-31841 6 d
  • WO-18340 INV-11502 in 10 d
  • WO-80033 INV-17904 11 d
WO-12605
Invoice
INV-19541
Customer
CUS-176
Amount
14,192.01
Reason
Bankruptcy
RequestedBy
SD

Write-off approval waits for the controller / cfo.

Recurring Revenue Run-Rate

Annualized invoice amount across all Active RecurringInvoiceSchedules with month-over-month new / churned / upgraded / downgraded movement. The CRR / ARR view from the billing side.

Customer billing · View preview

Recurring Schedules Due This WeekRecurringInvoiceSchedules
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
Activedue today
Schedule NumberCustomerFrequencyStart DateEnd DateNext Run Date
RIS-92882CUS-165Weekly22 Sep26 Sep17 Sep
RIS-27419CUS-183Monthly23 Sep29 Sep17 Sep
RIS-56207CUS-050Quarterly09 Sep12 Sep16 Sep
RIS-26325CUS-202Annual26 Sep05 Oct17 Sep
RIS-97965CUS-232Weekly26 Sep02 Oct17 Sep
RIS-67134CUS-092Monthly09 Sep16 Sep17 Sep

Collections Case Funnel

Open CollectionsCases by Stage (Internal → ExternalAgency → LegalReview → Litigation → Settlement → Closed) with median time-in-stage and recovery rate. The AR Manager's escalation operating report.

Collections · View preview

Active Dunning QueueInvoices
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
StatusSentPartiallyPaidOverdueAgingBucket1-3031-6061-9090+
Sent
INV-80977CUS-203290 aging bucket
INV-16766CUS-218230 aging bucket
PartiallyPaid
INV-39902CUS-206280 aging bucket
INV-23294CUS-148340 aging bucket
Overdue
INV-61564CUS-157910 aging bucket
INV-44778CUS-035680 aging bucket

No reports are assigned to this role. Select Everyone to see all reports.

Reporting questions

AR Aging Summary

Explain open balances by customer and due-date band.

Explore Receivables reporting

Latest AR Aging SnapshotARAgingSnapshots
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
AsOfDate = MAX(AsOfDate)
CustomerAs Of DateCurrent AmountBucket1 To30Bucket31 To60Bucket61 To90
CUS-19316 Sep3,234.859,593.3828,872.627,480.91
CUS-20722 Sep17,158.9018,561.969,622.1310,861.91
CUS-23014 Sep14,719.6612,021.8813,850.4013,374.16
CUS-04029 Sep16,852.1245,628.8744,035.9315,494.87
CUS-03713 Sep8,733.9411,264.121,223.4227,971.65
CUS-11407 Sep25,581.5513,167.5317,147.5633,651.87

DSO Trend

Compare the stated monthly collection measure and calculation basis.

Explore Receivables reporting

Latest AR Aging SnapshotARAgingSnapshots
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
AsOfDate = MAX(AsOfDate)
CustomerAs Of DateCurrent AmountBucket1 To30Bucket31 To60Bucket61 To90
CUS-19316 Sep3,234.859,593.3828,872.627,480.91
CUS-20722 Sep17,158.9018,561.969,622.1310,861.91
CUS-23014 Sep14,719.6612,021.8813,850.4013,374.16
CUS-04029 Sep16,852.1245,628.8744,035.9315,494.87
CUS-03713 Sep8,733.9411,264.121,223.4227,971.65
CUS-11407 Sep25,581.5513,167.5317,147.5633,651.87

Dunning Effectiveness

Review communication activity and subsequent response.

Cash Application Rate

Compare imported transactions, match proposals and accepted review routes.

Explore Cash application

Auto-Match ProposalsBankFeedTransactions
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
ProposedMatch
Transaction DateAmountTypeMemoCounterparty NameMatched Payment
07 Sep6,773.48CreditACHMMO-675Counterparty 654PR-69265
07 Sep47,297.38CreditWireMMO-789Counterparty 365PR-84581
15 Sep11,078.32CheckMMO-173Counterparty 831PR-65109
15 Sep7,455.98DebitACHMMO-945Counterparty 163PR-66525
08 Sep35,047.39FeeMMO-366Counterparty 820PR-22635
11 Sep17,847.49OtherMMO-252Counterparty 385PR-68835

Customer Risk Profile

Connect aging, disputes, write-offs and active holds.

Explore Customer billing

Recurring Schedules Due This WeekRecurringInvoiceSchedules
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
Activedue today
Schedule NumberCustomerFrequencyStart DateEnd DateNext Run Date
RIS-92882CUS-165Weekly22 Sep26 Sep17 Sep
RIS-27419CUS-183Monthly23 Sep29 Sep17 Sep
RIS-56207CUS-050Quarterly09 Sep12 Sep16 Sep
RIS-26325CUS-202Annual26 Sep05 Oct17 Sep
RIS-97965CUS-232Weekly26 Sep02 Oct17 Sep
RIS-67134CUS-092Monthly09 Sep16 Sep17 Sep

Bad Debt and Write-Off Register

Reconcile confirmed posted adjustments and their approvers.

Explore Credit controls

Pending Write-OffsWriteOffs
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
PendingApproval
  • WO-12605 INV-19541 in 9 d
  • WO-31809 INV-94576 in 10 d
  • WO-26540 INV-31841 6 d
  • WO-18340 INV-11502 in 10 d
  • WO-80033 INV-17904 11 d
WO-12605
Invoice
INV-19541
Customer
CUS-176
Amount
14,192.01
Reason
Bankruptcy
RequestedBy
SD

Write-off approval waits for the controller / cfo.

Recurring Revenue Run-Rate

Review annualized billing schedules; this is not a revenue-recognition conclusion.

Explore Customer billing

Recurring Schedules Due This WeekRecurringInvoiceSchedules
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
Activedue today
Schedule NumberCustomerFrequencyStart DateEnd DateNext Run Date
RIS-92882CUS-165Weekly22 Sep26 Sep17 Sep
RIS-27419CUS-183Monthly23 Sep29 Sep17 Sep
RIS-56207CUS-050Quarterly09 Sep12 Sep16 Sep
RIS-26325CUS-202Annual26 Sep05 Oct17 Sep
RIS-97965CUS-232Weekly26 Sep02 Oct17 Sep
RIS-67134CUS-092Monthly09 Sep16 Sep17 Sep

Collections Case Funnel

Track stage, ownership and recovery outcomes.

Explore Collections

Active Dunning QueueInvoices
Customer billingInvoices and creditsCash applicationCollectionsCredit controlsReceivables reporting
StatusSentPartiallyPaidOverdueAgingBucket1-3031-6061-9090+
Sent
INV-80977CUS-203290 aging bucket
INV-16766CUS-218230 aging bucket
PartiallyPaid
INV-39902CUS-206280 aging bucket
INV-23294CUS-148340 aging bucket
Overdue
INV-61564CUS-157910 aging bucket
INV-44778CUS-035680 aging bucket

Reconciliation

Keep report cutoff, customer scope and external billing ownership explicit. Snapshot generation does not close the ledger period. Proposed cash, approved adjustments and confirmed postings remain different populations.

AR Aging Summaryhierarchical

Open AR by Customer bucketed Current / 1-30 / 31-60 / 61-90 / 90+. Drills from total → AccountOwner → Customer → individual Invoice. Controller's daily landing report and the period-close reconciliation point with fin-accounting's AR subledger.

DSO Trendflat

Days Sales Outstanding computed monthly on a trailing-12 basis with month-over-month delta. Splits best-possible DSO vs. actual to size the collections gap.

Dunning Effectivenessflat

Per DunningPolicy and per band: number of DunningEvents sent, payments received within N days of send, response and bounce rates. Used to tune policy thresholds and template copy.

Cash Application Rateflat

Per period: BankFeedTransactions in, auto-matched at high confidence, auto-matched at low confidence (clerk-reviewed), and manual entries. Tracks the auto-match win rate the AR Clerk's productivity rests on.

Customer Risk Profilehierarchical

Per Customer: open AR, average days late, count of disputes, count of write-offs, active credit-hold flag, count of dunning sends. Drives the AR Manager's customer-level credit reviews.

Bad Debt and Write-Off Registerflat

Per period: every WriteOff with Customer, original Invoice, amount, reason, and approver. Reconciles to the Bad Debt Expense GL account.

Recurring Revenue Run-Rateflat

Annualized invoice amount across all Active RecurringInvoiceSchedules with month-over-month new / churned / upgraded / downgraded movement. The CRR / ARR view from the billing side.

Collections Case Funnelflat

Open CollectionsCases by Stage (Internal → ExternalAgency → LegalReview → Litigation → Settlement → Closed) with median time-in-stage and recovery rate. The AR Manager's escalation operating report.

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