Recurring terms
A schedule freezes the line basis for each occurrence and produces a draft for review. Changes to future fees preserve the invoices already issued, and paused or ended schedules must not keep generating new obligations.
Services and retainers
Keep agreed terms, recurring drafts and customer adjustments connected.
Typical roles
Also built for
- Goods and distribution
- Services and retainers
- Project billing collections
What changes for this team
configured at rolloutKeep agreed terms, recurring drafts and customer adjustments connected. Accounts Receivable System brings the relevant customer balances, collection decisions and receipt evidence into the shared workspace. Configure the source ownership and access boundaries before migration.
Service disputes
Keep the disputed service period, amount and customer evidence attached to the invoice. Pause the affected dunning route while the AR Manager investigates and retain the approved credit separately from actual cash.
Billing measures
Recurring run-rate measures scheduled billing rather than earned revenue. Reconcile the invoice population and cutoff before using it in a finance review; the connected ledger owns revenue recognition.
Invoice to cash for this team
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01
Invoice
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02
Send
Recurring terms · Billing measures
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03
Collect
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04
Apply cash
Service disputes
- 05
Review write-offs
Approval required - 06
Reconcile
Same records, same gates. The configuration changes how the process runs for this team.
Workspace previews
Activedue today
| Schedule Number | Customer | Frequency | Start Date | End Date |
|---|---|---|---|---|
| RIS-92882 | CUS-165 | Weekly | 22 Sep | 26 Sep |
| RIS-27419 | CUS-183 | Monthly | 23 Sep | 29 Sep |
| RIS-56207 | CUS-050 | Quarterly | 09 Sep | 12 Sep |
| RIS-26325 | CUS-202 | Annual | 26 Sep | 05 Oct |
| RIS-97965 | CUS-232 | Weekly | 26 Sep | 02 Oct |
| RIS-67134 | CUS-092 | Monthly | 09 Sep | 16 Sep |
StatusSentPartiallyPaidOverdueoverdue
StatusDraftProposedMatchPartiallyAppliedunapplied amount > 0
Typical roles
Roles and permissionsThe operational role — the day-in / day-out AR seat. Drafts and sends Invoices, applies PaymentsReceived against open Invoices, processes CreditMemos under threshold, sends manual dunning when a Customer-specific situation calls for it.
Owns the operational AR machine. Configures dunning policies, manages collections cases, releases credit holds, and approves credit memos under threshold. Escalates write-offs to the Controller.
Owns the AR function. Approves WriteOffs, signs off on the period-end aging, and reviews DSO and bad-debt trend. The named approver on the GL post handoff to fin-accounting.
Account-owner read-only on own Customers' AR. Nudges the buyer when a deal goes overdue without exposing GL detail.
Modules
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Receivables reporting
Explain aging, collections and cash application with a consistent balance basis.
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Invoices and credits
Send clear invoices and keep every adjustment connected to its source.
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Customer billing
Keep customer terms and recurring billing ready for the next invoice.
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Collections
Give overdue balances a clear next action and accountable owner.
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Credit controls
Make credit decisions visible before they change a customer balance.
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Cash application
Match incoming cash to the right invoices and explain every remainder.
Relevant reports
Reports and analyticsRecurring Revenue Run-Rate
Annualized invoice amount across all Active RecurringInvoiceSchedules with month-over-month new / churned / upgraded / downgraded movement. The CRR / ARR view from the billing side.
AR Aging Summary
Open AR by Customer bucketed Current / 1-30 / 31-60 / 61-90 / 90+. Drills from total → AccountOwner → Customer → individual Invoice. Controller's daily landing report and the period-close reconciliation point with fin-accounting's AR subledger.
Bad Debt and Write-Off Register
Per period: every WriteOff with Customer, original Invoice, amount, reason, and approver. Reconciles to the Bad Debt Expense GL account.
Common questions
All questionsDoes this replace the general ledger?
No. AR maintains its receivables workflow and retains the connected ledger outcome. A draft journal reference is separate from confirmed posting.
Related questionCan we collect project-billing invoices here?
Yes, through read-only collection references with confirmed source balances. The project billing service remains the issuer and financial owner; local send and financial adjustment actions are disabled for that population.
Related questionDoes a matching proposal mark an invoice paid?
No. AR Clerk reviews the proposed customer and allocation. Only accepted cash applications affect local balances, within the receipt amount and invoice open balance.
Related questionCan we leave part of a receipt unapplied?
Yes. Keep the remainder on the customer account and allocate it deliberately later. A later application must not recognize the same receipt cash again.
Related questionWho approves write-offs?
Controller / CFO reviews the AR Manager request. Approval authorizes the ledger handoff; the balance reduction follows the confirmed posted result.
Related questionCan customers see one another’s invoices?
Customer access is restricted to the permitted records for their own identity. Verify lists, exports, references and APIs before inviting users.
Related questionDoes a snapshot close the accounting period?
No. It records a stated cutoff population for reconciliation. The connected accounting system owns its actual period-close process.
Related questionOther industries
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Industry
Goods and distribution
Connect customer billing to the goods and delivery evidence you already use.
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This page
Services and retainers
Keep agreed terms, recurring drafts and customer adjustments connected.
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Industry
Project billing collections
Follow up on project invoices while preserving the original billing owner.