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ERP.AI Financial Close Management

Financial Close Management

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Modules

Close planningGive every close a clear calendar, scope and owner. Task managementKeep close work, evidence and handoffs in one place. ReconciliationsConnect every account balance to evidence and independent review.
Journal and variance reviewReview accounting entries and explain the movements that matter. Control testingKeep control tests, findings and follow-up connected to the close. Sign-off and auditKeep final decisions separate from confirmed ledger locks.

Financial Close Management

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Processes

Launch and run the closeTurn the close calendar into assigned, independently reviewed work. Prepare and certify reconciliationsTake a sourced balance comparison through independent certification. Review journals and varianceResolve entry reviews and explain required balance movements.
Test controls and resolve findingsCollect test evidence and document the actual disposition of findings. Sign off, lock and reopenApprove a stable close basis and verify the ledger outcome.

Financial Close Management

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Industries

Multi-entity financeCoordinate separate entity closes with a shared review process. Growing accounting teamsReplace scattered close follow-up with assigned work and retained evidence.
Controlled finance operationsConnect period review with the evidence behind your control program.

Financial Close Management

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Reference

Roles and permissionsSeparate preparation, review, final sign-off and audit access. Reports and analyticsFollow close readiness and inspect the evidence behind the result. Data modelKeep period scope, evidence revisions and confirmed outcomes connected.
IntegrationsConnect the close to its accounting sources and verified ledger outcomes. ImplementationPilot one close with verified data, decisions and connector outcomes. Agent assistancePrepare close work with an agent while keeping decisions attributable.

Financial Close Management

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All systems
Modules
Close planningGive every close a clear calendar, scope and owner.Task managementKeep close work, evidence and handoffs in one place.ReconciliationsConnect every account balance to evidence and independent review.Journal and variance reviewReview accounting entries and explain the movements that matter.Control testingKeep control tests, findings and follow-up connected to the close.Sign-off and auditKeep final decisions separate from confirmed ledger locks.
Processes
Launch and run the closeTurn the close calendar into assigned, independently reviewed work.Prepare and certify reconciliationsTake a sourced balance comparison through independent certification.Review journals and varianceResolve entry reviews and explain required balance movements.Test controls and resolve findingsCollect test evidence and document the actual disposition of findings.Sign off, lock and reopenApprove a stable close basis and verify the ledger outcome.
Industries
Multi-entity financeCoordinate separate entity closes with a shared review process.Growing accounting teamsReplace scattered close follow-up with assigned work and retained evidence.Controlled finance operationsConnect period review with the evidence behind your control program.
Reference
Roles and permissionsSeparate preparation, review, final sign-off and audit access.Reports and analyticsFollow close readiness and inspect the evidence behind the result.Data modelKeep period scope, evidence revisions and confirmed outcomes connected.IntegrationsConnect the close to its accounting sources and verified ledger outcomes.ImplementationPilot one close with verified data, decisions and connector outcomes.Agent assistancePrepare close work with an agent while keeping decisions attributable.
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Financial Close Management Industries
Growing accounting teams2 of 3
  • Multi-entity finance1 of 3
  • Growing accounting teams2 of 3
  • Controlled finance operations3 of 3

Growing accounting teams

Replace scattered close follow-up with assigned work and retained evidence.

Typical roles
  • Close Manager
  • Controller / CFO
  • Senior Accountant
  • Accountant
  • SOX Lead
  • Internal Auditor
  • External Auditor
Also built for
  • Multi-entity finance
  • Growing accounting teams
  • Controlled finance operations

What changes for this team

configured at rollout

Replace scattered close follow-up with assigned work and retained evidence. Financial Close Management brings the calendar, account work, review decisions and confirmed ledger outcome into one period-based workflow. Keep the original accounting sources and the people responsible for financial decisions clearly identified as the implementation is configured.

Clear daily assignments

Give each accountant a scoped checklist with due dates and supporting work.

Review that survives team changes

Templates make the recurring close reproducible while retaining the actual people and evidence assigned to each period. When a person changes roles or leaves, retain their historical attribution and reassign open work explicitly. A senior accountant can prepare one reconciliation and independently review another, subject to the configured separation rules.

Exceptions with an accountable owner

Late Tasks and Open Issues Log show where Finance needs a handoff or a decision. A required skip needs the documented exception route, and a changed source balance needs renewed review. The close manager can explain the remaining work from the records instead of chasing a checklist whose comments live in another person’s inbox.

Period-end close for this team

  1. 01

    Launch

    Clear daily assignments

  2. 02

    Prepare

  3. 03

    Reconcile

    Review that survives team changes · Exceptions with an accountable owner

  4. 04

    Review

    Approval required

  5. 05

    Sign off

    Approval required

  6. 06

    Confirm lock

Same records, same gates. The configuration changes how the process runs for this team.

Workspace previews

Reconciliations Awaiting ReviewAccountReconciliations
PreparedYou
Recon NumberClose PeriodAccountPreparerGLBalance
AR-55897CP-60133ACC-900EU730
AR-43106CP-33626ACC-179UJ470
AR-53839CP-23523ACC-141ZL470
AR-30629CP-63613ACC-422YJ400
AR-34170CP-67610ACC-693HZ400
AR-84047CP-32586ACC-811GK80
Reconciliations →
Close Status Heat-MapClosePeriods
StatusNotStartedInProgressReviewedLockPendingLockFailedReopenPendingReopenFailedReopened
Period CodeEntityStatusTarget Close DateTask Count
PC-511ENT-103NotStarted13 Sep31
PC-895ENT-511InProgress17 Sep34
PC-620ENT-472Reviewed06 Sep22
PC-795ENT-737LockPending09 Sep14
PC-548ENT-986LockFailed18 Sep28
PC-901ENT-830ReopenPending23 Sep31
Late TasksClosingTasks
Statusnot Done or Skippedoverdue
Task CodeClose PeriodNameOwnerDue Date
TC-704CP-17962Task 931JL08 Sep
TC-980CP-88656Task 237MA05 Sep
TC-663CP-12874Task 231EM05 Sep
TC-307CP-73716Task 265YZ12 Sep
TC-131CP-10711Task 853BW07 Sep
TC-670CP-18142Task 349JM29 Sep
Task management →

Typical roles

Roles and permissions
Close Manager

Coordinate the close, resolve assignments and monitor readiness before requesting financial sign-off.

Permissions
  • Manage ClosePeriods through Reviewed, ClosingTasks, IssuesLog
  • Review assigned AccountReconciliations when distinct from Preparer
  • Approve ClosingTasks skip exceptions with required Controller co-decision
Period Close CalendarClosePeriods
not Locked
09 Sep01 Oct CC-1608 CP-55279, 15 Sep to 21 Sep, NotStarted CC-3963 CP-41570, 12 Sep to 20 Sep, InProgress CC-9851 CP-24149, 24 Sep to 01 Oct, Reviewed CC-8589 CP-14873, 16 Sep to 18 Sep, LockPending CC-2301 CP-64563, 24 Sep to 26 Sep, LockFailed CC-8538 CP-97418, 09 Sep to 12 Sep, ReopenPending CP-55279CP-41570CP-24149CP-14873CP-64563CP-97418 today · 17 Sep
  • CC-1608: CP-55279, 15 Sep to 21 Sep, NotStarted
  • CC-3963: CP-41570, 12 Sep to 20 Sep, InProgress
  • CC-9851: CP-24149, 24 Sep to 01 Oct, Reviewed
  • CC-8589: CP-14873, 16 Sep to 18 Sep, LockPending
  • CC-2301: CP-64563, 24 Sep to 26 Sep, LockFailed
  • CC-8538: CP-97418, 09 Sep to 12 Sep, ReopenPending
Controller / CFO

Own financial review and final sign-off within assigned entities. Controller and CFO capacities have separately assigned authenticated signers where both are required.

Permissions
  • View all entity-scoped records
  • Approve AccountReconciliations when assigned, JournalEntryReviews at L2, FluxAnalyses
  • Sign ManagementRepresentations and own Signoffs
Pending Sign-offsSignoffs
PendingYou
  • SGN-97479 CP-92405 3 d
  • SGN-48190 CP-57959 in 8 d
  • SGN-40899 CP-97000 in 9 d
  • SGN-36835 CP-82362 in 10 d
  • SGN-39590 CP-41079 today
SGN-97479
ClosePeriod
CP-92405
RequiredRole
SeniorAccountantReviewer
AssignedAt
14 Sep
ManagementRepresentation
MR-22613
Senior Accountant

Prepare assigned reconciliations and independently review other assignments. Review journal entries within the effective threshold policy.

Permissions
  • Prepare or review assigned AccountReconciliations, ReconciliationItems, ReconciliationEvidence
  • Approve routine assigned AccountReconciliations subject to all segregation rules
  • Approve assigned JournalEntryReviews at L1 and always-review lower tiers
My Closing TasksClosingTasks
YouStatusNotStartedInProgressSubmittedBlocked
Task CodeClose PeriodNameCategoryDue Date
TC-199CP-66563Task 460Cash29 Sep
TC-587CP-11438Task 694AR11 Sep
TC-705CP-87825Task 657AP06 Sep
TC-375CP-94439Task 550Inventory16 Sep
TC-568CP-84543Task 624FixedAssets06 Sep
TC-606CP-65037Task 155Payroll19 Sep
Accountant

Prepare assigned close tasks and account reconciliations with supporting evidence.

Permissions
  • Manage own ClosingTasks through Submitted, TaskComments, AccountReconciliations through Prepared, ReconciliationItems, ReconciliationEvidence
  • View relevant assigned templates and identities
  • Cannot self-review, approve reconciliations, sign period Signoffs or read unrelated assignments
My Reconciliations (To Prepare)AccountReconciliations
YouStatusNotStartedPreparedRejected
Recon NumberClose PeriodAccountAccount TypeGLBalance
AR-89268CP-93039ACC-244Cash370
AR-23802CP-32793ACC-292AR290
AR-36625CP-81528ACC-211AP750
AR-45120CP-76503ACC-787Inventory190
AR-11265CP-46121ACC-287FixedAsset350
AR-35823CP-48908ACC-819Accrual100
SOX Lead

Maintain the company control catalog and coordinate testing, independent review and deficiency follow-up.

Permissions
  • Manage SOXControls with required configuration co-approval, SOXControlTests, ControlTestEvidence, ControlDeficiencies
  • Approve assigned SOXControlTests when distinct from Tester and Control Owner
  • Sign own Signoffs
Control Tests Awaiting ReviewSOXControlTests
StatusSubmittedReviewedYou
Submitted
ST-13025SXC-9680
ST-52623SXC-1838
ST-15920SXC-1613
Reviewed
ST-34332SXC-8578
ST-77845SXC-6042
ST-33681SXC-1356
Internal Auditor

Read the retained evidence independently. Concurrence is an explicitly scoped attestation, not management approval.

Permissions
  • View authorized entity and period evidence including immutable certifications, sign-offs and audit packs
  • Sign only own InternalAuditorConcurrence Signoffs
  • Create attributed IssuesLog findings
Close Status Heat-MapClosePeriods
StatusNotStartedInProgressReviewedLockPendingLockFailedReopenPendingReopenFailedReopened
Period CodeEntityStatusTarget Close DateTask Count
PC-511ENT-103NotStarted13 Sep31
PC-895ENT-511InProgress17 Sep34
PC-620ENT-472Reviewed06 Sep22
PC-795ENT-737LockPending09 Sep14
PC-548ENT-986LockFailed18 Sep28
PC-901ENT-830ReopenPending23 Sep31
External Auditor

Read only explicitly granted entity-period evidence through an active, unexpired, unrevoked grant.

Permissions
  • View authorized ClosePeriods and related evidence via ExternalAuditorGrants
  • Access only linked control/evidence snapshots and minimal actor identities
  • Cannot traverse into another entity or period, edit records or use expired file/export URLs

Modules

  • My Closing TasksNotStarted
    Task CodeClose PeriodNameCategory
    AR

    Task management

    Keep close work, evidence and handoffs in one place.

  • Period Close Calendar
    Period CodeClose CalendarEntityPeriod Start

    Close planning

    Give every close a clear calendar, scope and owner.

  • JE Reviews Pending MePendingReview
    Review NumberClose PeriodJEReferenceJEDate

    Journal and variance review

    Review accounting entries and explain the movements that matter.

  • My Reconciliations (To Prepare)NotStarted
    Recon NumberClose PeriodAccountAccount Type
    AR

    Reconciliations

    Connect every account balance to evidence and independent review.

  • Control Tests DueScheduled
    Test NumberControlTest Period StartTest Period End

    Control testing

    Keep control tests, findings and follow-up connected to the close.

  • Pending Sign-offsPending
    Signoff NumberClose PeriodRequired RoleAssigned At
    Close Manager Reviewer

    Sign-off and audit

    Keep final decisions separate from confirmed ledger locks.

Relevant reports

Reports and analytics

Period Audit Pack

Preserve the approved close evidence, signatures and confirmed ledger outcome in an immutable, scoped review packet.

Ledger Lock RequestsPeriodLocks
StatusPendingFailedConfirmed
Lock NumberClose PeriodRequested AtStatus
PL-66470CP-7330820 SepPending
PL-94867CP-4747506 SepFailed
PL-67241CP-7613205 SepConfirmed
PL-73371CP-6152816 SepPending
PL-30655CP-6550324 SepFailed
PL-41527CP-3010415 SepConfirmed

Task Completion Burndown

Follow completed, submitted, blocked and remaining work, with drill-through to assignments and authorized exceptions.

My Closing TasksClosingTasks
YouStatusNotStartedInProgressSubmittedBlocked
Task CodeClose PeriodNameCategoryDue Date
TC-199CP-66563Task 460Cash29 Sep
TC-587CP-11438Task 694AR11 Sep
TC-705CP-87825Task 657AP06 Sep
TC-375CP-94439Task 550Inventory16 Sep
TC-568CP-84543Task 624FixedAssets06 Sep
TC-606CP-65037Task 155Payroll19 Sep

JE Review Audit Log

Trace each source entry revision through its assigned reviewer, decision and verified correction or reversal.

JE Reviews Pending MeJournalEntryReviews
PendingReviewYou
Review NumberClose PeriodJEReferenceJEDateType
JER-85549CP-69451JRF-31616 SepAutoPosted
JER-18721CP-49881JRF-40318 SepManual
JER-38630CP-61111JRF-56129 SepRecurring
JER-81014CP-15489JRF-69016 SepReversing
JER-47927CP-20211JRF-47620 SepAdjusting
JER-31853CP-24120JRF-81820 SepCorrecting

Common questions

All questions
Does this replace our general ledger?

No. The system coordinates close work and evidence above your ledger. Accounting continues to own accounts, posting, reversals and actual period locks. The implementation must verify its supported connections and source mappings.

Related question
Can we use our existing close checklist?

Yes. Map the recurring work to effective task templates, owners, reviewers and dependencies. Each launched period retains a snapshot, so later template changes do not silently rewrite the active close.

Related question
Does a zero reconciliation variance approve the account?

No. Matching balances can help preparation, but the assigned person must attest to the evidence and the required independent review and certification still apply. Missing source data must not be treated as zero.

Related question
Who can sign off a period?

The configured required people sign their assigned capacities against the same evidence revision. Controller and CFO signatures use separately assigned identities where required. Internal Auditor concurrence is separate from management approval.

Related question
When is a period actually locked?

Only after the owning ledger confirms the exact entity, period and expected revision are closed. A requested, failed or uncertain lock remains visible until resolved. Downstream handoff waits for confirmation and retained audit-pack publication.

Related question
Can a closed period be reopened?

A permitted correction requires a documented request with Controller / CFO and distinct Admin authorization. Reopening is confirmed by the ledger. Preserve the previous lock and pack, increment the close revision and repeat affected review before relocking.

Related question
Does control testing certify compliance?

No. It records the company-defined testing population, evidence and decisions. Legal applicability, management assertions and independent audit opinions remain with the responsible people and advisers.

Related question
How is external auditor access controlled?

Explicit grants identify the entity and period, with expiry and revocation. Every evidence page, attachment and export must enforce that scope, including links copied from an earlier session.

Related question
Is the application already configured for us?

This website and its paired skills describe the authored system. Configure the application in Proto, connect authorized accounting sources and verify the required decisions and outcomes before launching it for your team.

Related question

Other industries

  • Industry

    Multi-entity finance

    Coordinate separate entity closes with a shared review process.

  • This page

    Growing accounting teams

    Replace scattered close follow-up with assigned work and retained evidence.

  • Industry

    Controlled finance operations

    Connect period review with the evidence behind your control program.

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Previous · industry 1 of 3Multi-entity financeNext · industry 3 of 3Controlled finance operations

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