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- Financial Close Management
- Features
- Reconciliations
Reconciliations
Reconciliations gives the accounting team a common path from source balances to a certified account. Account reconciliations retain the ledger and comparison balance, signed difference items, supporting files and the people responsible for preparation and review. The source basis identifies the entity, account, period, currency and import cutoffs. Finance can inspect what was compared and why the difference was accepted without reconstructing the close from changing spreadsheets.
OverviewMy Reconciliations (To Prepare)×
Financial Close Management · Reconciliations
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My Reconciliations (To Prepare)
Account reconciliations
| Recon number | Close period | Account | Account type | GL balance | Subledger balance | |
|---|---|---|---|---|---|---|
| AR-89268 | Northstar West, Q3 2026 | 1000 Operating cash | Cash | 370 | 620 | |
| AR-23802 | Northstar Services, September 2026 | 1100 Trade receivables | AR | 290 | 780 | |
| AR-36625 | Northstar West, Q3 2026 | 1400 Prepaid expenses | AP | 750 | 880 | |
| AR-45120 | Northstar Property, Q3 2026 | 2100 Accounts payable | Inventory | 190 | 550 | |
| AR-11265 | Northstar Group, FY 2025 | 2200 Accrued payroll | Fixed asset | 350 | 420 |
6 of 6 records
1000 Operating cashAccount reconciliations · AR-89268
CashClose periodNorthstar West, Q3 2026
GL balance370
Subledger balance620
Variance310
Unexplained variance890
What you can do
Prepare a complete balance comparison
My Reconciliations (To Prepare) presents the assigned accounts and their current differences. Import complete, reconciled GL and subledger snapshots before interpreting the result. An absent feed is missing evidence, not a zero balance. A zero difference may indicate that the arithmetic agrees, but it cannot supply a person’s attestation or independent approval. Preserve the source batch and its currency so a later refresh is distinguishable from the numbers originally reviewed.
Explain the difference with supporting items
The preparer adds signed reconciliation items and evidence whose stored versions have content hashes. The item sum must reconcile to the recorded variance, with no unexplained remainder at review. Known timing items retain an owner and expected clearance date. An error needing a correcting entry remains connected to that work and its review. High-Variance Reconciliations helps Finance find unresolved differences of either sign, including negative amounts that an unsigned threshold could otherwise miss.
Certify the reviewed revision
Reconciliations Awaiting Review gives the assigned independent reviewer the submitted balance and explanation. After review, Reconciliations Awaiting Certification routes the final decision to the authorized approver. Preparer differs from reviewer and approver; material accounts require all three to be different people. Reconciliation certifications retain each capacity, the source balances and the evidence manifest. A changed balance or attachment receives renewed review rather than altering the earlier certificate.
What your team sees
- My Reconciliations (To Prepare). Prepare a complete balance comparison.
- High-Variance Reconciliations. Explain the difference with supporting items.
- Reconciliations Awaiting Certification. Certify the reviewed revision.
Rollout checks
Pilot an agreeing balance, a signed timing difference, a missing source feed and an unresolved correcting entry. Test the routine review route and the separate-person requirement for material accounts. Freeze a certification, refresh the source balance and verify that the previous snapshot is unchanged. Confirm that a copied attachment link remains subject to its entity and period permissions.
Before rollout, agree the entity and period population, source-system ownership and the people assigned to each decision. Preserve existing accounting identifiers during migration and reconcile imported totals to the owning system. A preview on this website does not provision a live connector or grant a user financial authority. In Proto, configure the corresponding records and actions, test permitted and rejected operations through the API as well as the interface, and retain the implementation evidence before releasing the application.
Record the accepted pilot evidence with the exact configuration revision so subsequent changes can be compared to the behavior Finance reviewed.
What it keeps track of
Data model- Account reconciliation templates
- Reusable recon templates per Account — one per balance-sheet account that is reconciled at close. Carries the subledger source that the nightly auto-match uses to pull the comparison balance.
- Account reconciliations
- Per-Account per-Period recon. The audit-quality artifact: opens with GL balance vs subledger balance, captures every variance dollar as a reconciliation items line, attaches evidence, and walks not started → Prepared → Reviewed → Approved with hard segregation between Preparer and Reviewer. Approver must also differ from Preparer (three-eyes on material accounts; where Controller is Approver, this is naturally satisfied since Controller is rarely also a recon Preparer). System validation enforces Preparer ≠ Approver at row save.
- Reconciliation items
- Variance items — one row per dollar of GL-vs-subledger difference the Preparer can identify (timing item, in-transit, accrual, error). SUM must equal Variance for the recon to advance to Reviewed.
- Reconciliation evidence
- Supporting documents — bank statement PDF, subledger aging report, inventory valuation report, fixed-asset register snapshot. Links to the document store; the file URL is frozen on Approved.
- Reconciliation certifications
- Formal sign-off record. One row per reconciliation revision and certification capacity; the immutable certification artifact for the audit trail.
Who uses it
Permissions- Accountant
- And Senior Accountant prepare assigned reconciliations.
- Senior Accountant
- Or Close Manager reviews independently. or Controller / CFO certifies according to account policy. Auditors inspect preserved evidence through their permitted scope.
Set up Financial Close Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.