Track stock through receiving, production and customer shipment.
Visible to: Finance Manager, Warehouse Manager. Visibility does not establish approval authority.
Approval conditions.
Each position belongs to a legal entity, product, warehouse, location and custody state. Lot and serial identities follow the goods where required. Sharing a warehouse does not combine two companies’ ownership or financial balances.
Product units retain the reviewed conversion between transaction packs and base stock quantity. A later change to a pack cannot alter the quantity already purchased, issued to a job or shipped to a customer.
Lots preserve supplier or production origin and applicable expiry. A serial identifies an individual unit throughout receipt, production, shipment and return. Its current status follows actual events; editing the label cannot create another unit.
| Entity | Product | Warehouse | Location | Lot |
|---|---|---|---|---|
| ENT-7643 | PRD-8835 | WRH-120 | LCT-120 | LTS-84015 |
| ENT-6766 | PRD-1912 | WRH-110 | LCT-110 | LTS-18867 |
| ENT-8113 | PRD-1699 | WRH-110 | LCT-110 | LTS-54200 |
| ENT-7172 | PRD-5534 | WRH-150 | LCT-120 | LTS-20242 |
| ENT-1585 | PRD-8863 | WRH-130 | LCT-110 | LTS-42133 |
| ENT-1341 | PRD-3666 | WRH-110 | LCT-110 | LTS-85195 |
A reservation belongs to one customer-order line, work-order material requirement or transfer. It claims identified stock within both the available quantity and the remaining demand.
A soft reservation becoming hard replaces its previous claim. Picking carries the existing claim with the goods rather than deducting the same quantity again. Physically picked or transit stock cannot become available to another order because a timer expired.
A quality hold blocks use while keeping the affected commitments visible. Releasing held goods needs the required independent decision for their exact quantity and identity, even after they move to another location.
| Stock position | What another order can use |
|---|---|
| Eligible available goods | Quantity remaining after active claims |
| Held goods | Nothing until the required release |
| Picked goods | Remain committed to their existing order |
| Transit or unissued staging | Remain with their current movement or job |
Putaway, picking and same-entity transfers keep equal quantity and carrying value across their movement legs. A layer’s origin explains provenance; it is not another balance to add beside the remaining descendant stock.
Transfer dispatch moves goods into owned transit. Destination receipt accepts only the actual remaining transferred quantity and value. Shortage, damage or return needs its own evidence and review instead of treating missing goods as received.
Actual material issue removes inventory into exclusive work-order WIP, tracked by its issue source. Staged but unissued goods remain inventory. Unused WIP returns create a new layer at original issue cost; they cannot debit a depleted origin. Finished output requires accepted completion.
Warehouse Manager defines a controlled count population and obtains its lock after conflicting work is resolved. Blind observations retain the full location, product, lot and serial identity, including newly discovered positions. Away transit is reconciled separately from the floor count.
A required independent recount preserves the original observation. It can confirm a real difference; its purpose is reliable evidence, not forcing the variance to disappear. Zero expected stock leaves percentage variance unavailable and requires review.
Independent Warehouse Manager approval applies to every adjustment. Found, identity-changing, held, reserved or above-value differences also need independent Finance Manager approval and known reviewed cost. Posting rechecks the locked population and current versions before changing stock and its balanced journal together.
Warehouse Operator picks against the approved order and exact hard claims. Partial picks leave the shortage visible. Required lot, serial and quality eligibility are checked again before actual dispatch, rather than relying only on the earlier plan.
Independent Warehouse Manager release verifies the ready shipment after picking and quantity checks. A material change invalidates the unexecuted release. A prepared document or carrier message cannot prove that the goods left.
Actual verified handover records the dispatched quantity, consumes its claim and stock value, and recognizes cost of sales once. The later invoice creates the receivable and revenue without issuing the same stock again.
Delivery confirmation separates accepted, refused, failed and damaged quantities. Acceptance remains history after returns. Accepted, returned, lost or finally resolved units cannot re-enter the old shipment’s delivery eligibility; new dispatch needs authorization. Carrier acknowledgment is not customer receipt.
Returned goods trace the original shipment or receipt and remaining eligible quantity. Warehouse Operator records actual custody; Warehouse Manager authorizes the physical return and disposition, with required independent Quality Inspector and Finance Manager decisions for their respective effects.
Customer restock preserves the original issued-cost basis. Supplier returns use current remaining receipt-descendant carrying value, separately from commercial credit. A financial credit never creates stock, and physical return does not authorize a refund. Resolve remaining customer, supplier and cost obligations before closing the work.
Keep customer conversations, opportunities and next steps connected.
Turn agreed offers into clear production and delivery commitments.
Plan each job's materials and operations from the right engineering revision.
Give operators clear work and follow each job through production and inspection.
Turn supply requests into approved purchases and reconcile what arrives with what suppliers bill.
Track stock through receiving, production and customer shipment.
Connect customer receivables, supplier payables and stock costs to each entity's books.
See customer commitments, production progress and financial results together.
As-of net posted StockMovements and remaining StockLayers by entity/product/site/location/lot/serial, separating available, held, picked, unissued production staging and same-entity transit, with issued material/WIP shown separately from WorkOrderCostEntries; quantities/value reconcile once to inventory and WIP controls, supplier arrivals not yet accepted shown separately without owned value.
| Entity | Product | Warehouse | Location | Lot |
|---|---|---|---|---|
| ENT-7643 | PRD-8835 | WRH-120 | LCT-120 | LTS-84015 |
| ENT-6766 | PRD-1912 | WRH-110 | LCT-110 | LTS-18867 |
| ENT-8113 | PRD-1699 | WRH-110 | LCT-110 | LTS-54200 |
| ENT-7172 | PRD-5534 | WRH-150 | LCT-120 | LTS-20242 |
| ENT-1585 | PRD-8863 | WRH-130 | LCT-110 | LTS-42133 |
| ENT-1341 | PRD-3666 | WRH-110 | LCT-110 | LTS-85195 |
Posted JournalLines at each entity's period cutoff produce trial balance, income statement and balance-sheet mappings, with source-reconciled control balances; each legal entity balances independently without automatic consolidation, foreign-operation translation or eliminations.
| Entity | Product | Warehouse | Location | Lot |
|---|---|---|---|---|
| ENT-7643 | PRD-8835 | WRH-120 | LCT-120 | LTS-84015 |
| ENT-6766 | PRD-1912 | WRH-110 | LCT-110 | LTS-18867 |
| ENT-8113 | PRD-1699 | WRH-110 | LCT-110 | LTS-54200 |
| ENT-7172 | PRD-5534 | WRH-150 | LCT-120 | LTS-20242 |
| ENT-1585 | PRD-8863 | WRH-130 | LCT-110 | LTS-42133 |
| ENT-1341 | PRD-3666 | WRH-110 | LCT-110 | LTS-85195 |
Records independent physical receiving, stock moves, picks, dispatch and returns.
Manage assigned draft GoodsReceipts and GoodsReceiptLinesConfirm actual ReceiptAcceptances independently of buyer/commercial approver and after required quality/cost reviewExecute guarded approved stock transfers, picks and dispatchRecord DeliveryConfirmations, blind CountLines and actual authorized returned custodyControls warehouse eligibility, stock transfers, counts and shipment readiness.
Manage Warehouses, Locations, StockTransfers and InventoryCountsApprove independent StockRelease, TransferApproval, CountAdjustment, ReturnAuthorization, ReturnDisposition and ShipmentRelease within declared scopeVerify current lot/serial claims and required quality release before shipmentReview physical receipt/return/count/closure evidence and request Finance Manager value exceptionsApproval conditions.
Carry the accepted order through shipment, invoice approval and cash application.
5 stages · 2 approvals
Turn approved demand and engineering into completed, accepted production.
9 stages · 6 approvals
Purchase needed supply, accept the goods received and settle the right supplier balance.
8 stages · 4 approvals
Create your ERP.AI account and get started with Proto.
We use essential cookies to run the site and optional cookies for features, analytics, and relevant content. See Cookie policy
We use cookies to enhance your experience, analyze site traffic, and serve relevant content. By clicking "Accept All," you agree to our use of cookies. You can customize your preferences at any time.
Learn more about how we use cookiesThese cookies are required for the website to function properly. They ensure security, enable basic features like page navigation, and store user session data. You cannot disable these cookies.
These cookies enable additional features that enhance your experience, such as live chat, video playback, personalized content recommendations, and remembering user preferences.
These cookies help us understand how visitors interact with our site by collecting anonymous usage data. This allows us to measure performance, detect issues, and continuously improve the user experience.
These cookies allow us and advertising partners, including X, to deliver ads tailored to your interests. They track browsing habits across sites to provide relevant advertising and measure ad effectiveness.