Intercompany supply
Coordinate goods between group companies while keeping each side accountable.
StatusAcceptedPartiallyPostedUncertainException
Agree the relationship and terms
An approved intercompany relationship maps the actual seller and buyer, reciprocal customer and supplier identities, products, units and locations. It retains the common transaction currency, terms, tax treatment and effective version.
Each company’s independent commercial and financial owners authorize their side. Group membership or a shared login does not provide that authority. The selected replenishment terms transfer title only when the destination independently accepts the actual quantity.
StatusOutgoingConfirmedIncomingConfirmedPartiallyMatchedUncertainException
Review both commitments
The pair prepares separate seller sales and buyer purchase documents with shared line identities. Seller Supply Manager independently approves the sales order. Buyer Purchasing Manager approves within its finite authority, with Finance Manager supplying the required higher-value or financial route.
Each affected company reapproves changed remaining quantities, prices or terms. Fulfilled history stays immutable. A prepared or rejected counterpart does not become authoritative merely because the other company approved its own document.
PendingApprovals
| Pair Number | Seller Entity | Buyer Entity | Seller Order | Buyer Order |
|---|---|---|---|---|
| IO-47679 | ENT-2182 | ENT-6453 | SO-69893 | PO-99811 |
| IO-62691 | ENT-6287 | ENT-9127 | SO-97713 | PO-16855 |
| IO-32059 | ENT-1575 | ENT-8555 | SO-19028 | PO-55228 |
| IO-41507 | ENT-4462 | ENT-8312 | SO-69418 | PO-63208 |
| IO-19854 | ENT-6434 | ENT-4227 | SO-82690 | PO-80639 |
| IO-45309 | ENT-4804 | ENT-5811 | SO-30057 | PO-50520 |
Follow seller-owned transit
Seller Warehouse Operator dispatches actual goods after Warehouse Manager’s required readiness decision. The dispatch moves seller-owned quantity and carrying into transit, preserving exact source and current restrictions.
Buyer arrival is custody evidence until acceptance. It does not create buyer-owned inventory or remove seller ownership. Partial arrivals, differences and rejected goods retain their actual position so neither team has to guess which company owns the remainder.
Accept the exact destination quantity
Buyer Warehouse Operator independently confirms receipt against the dispatched remainder and purchasing evidence. The factual recorder may confirm when independent of purchasing. Required Quality Reviewer and financial decisions remain separate.
One accepted title allocation identifies the same physical quantity and its two independently authorized local effects. Seller relieves its transit carrying to cost of goods sold. Buyer establishes its own inventory basis and goods-received liability, with the required reviewed purchase variance.
These amounts need not be equal. Agreement on physical quantity and commercial terms does not require both companies to use the seller’s stock value.
| Basis | Whose record explains it |
|---|---|
| Seller carrying | Supplying company's actual inventory and transit sources |
| Transfer price | Both companies' agreed commercial terms |
| Buyer standard | Receiving company's reviewed product valuation |
| Tax and currency | Each company's own approved accounting treatment |
| Accepted quantity | Exact independently evidenced destination portion |
Keep billing connected to title
Exact accepted allocations support the seller invoice and buyer bill. Seller Finance Manager independently approves each invoice or credit. Buyer matching and its required Finance Manager decisions remain separately authorized.
Invoice import cannot manufacture a receipt. Posting the seller’s document cannot silently post the buyer’s ledger. Remaining quantities, net amounts and tax allocations retain their own sources, with differences visible for reconciliation.
Recover an incomplete posting safely
The pair records each company’s current decision, local effect and actual result. If one side commits while the counterpart fails or remains uncertain, the pair retains that partial position and protects conflicting follow-on scope.
Accountant reconciles the result and coordinates recovery of only the missing eligible effect through its stable identity. The successful side is not replayed or erased. Finance Manager approves protected corrections; a genuine later correction has its own linked delta rather than masquerading as a retry.
Return goods under reciprocal terms
For returns, the buyer retains ownership during return transit until the seller actually accepts the exact quantity. Buyer return removes current carrying from its remaining receipt descendants. Seller acceptance creates a new held layer at its original title-issue basis.
Each company independently approves its physical return and financial adjustment. The values may differ, and the commercial credits resolve the corresponding local obligations. Consumption, revaluation, mixed sources and partial rejection remain traceable without reopening the original forward entitlement.
Reconcile actual settlement and close
Buyer supplier payment and seller customer receipt are separate actual bank events. Their dates, fees, currencies and current carrying can differ. Linking them helps the teams explain outstanding amounts without assuming simultaneous cash or creating a third money movement.
Intercompany Order Reconciliation and Intercompany Settlement Position retain those differences by company pair and cutoff. Each company closes its own books from reconciled source evidence; missing peer coverage remains visible. The intercompany-supply process follows the approvals and recovery work.
Modules
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Department supplies
Follow department needs from approved request to actual supply use.
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Purchasing & suppliers
Follow approved purchasing through accepted deliveries and supplier settlement.
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Inventory & locations
See current supply, reservations and restrictions across stores and facilities.
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Supply-pack assembly
Build standard supply packs with clear component, work and cost records.
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Sales & billing
Connect genuine goods orders with actual fulfillment, approved billing and collected cash.
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Intercompany supply
Coordinate goods between group companies while keeping each side accountable.
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Finance
Connect supply costs, goods transactions and each company’s financial close.
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Reporting
See supply work, intercompany differences and financial results on a consistent basis.
Reports
All reportsIntercompany Order Reconciliation
Compare IntercompanyOrders and exact IntercompanyOrderLines across independently approved seller/buyer revisions, titles, current ownership and IntercompanyDocumentAllocations. Use each shared physical/economic source once, retaining forward versus reciprocal return direction and actual custody/acceptance timestamps. Common transaction quantity/net agreements can reconcile while seller issue carrying, buyer standard/variance, tax basis and functional currencies differ. Separate each company's local committed, pending, rejected and uncertain result; missing peer evidence is not an assumed failure or success. A partially posted pair cannot make physically transferred quantity available again. Corrections retain their own delta identities and original successful results. This comparative report is not a consolidated ledger.
Intercompany Settlement Position
Follow IntercompanySettlements and IntercompanySettlementAllocations against the buyer's actual local Payments/allocations and seller's actual CashReceipts/applications. Retain the original document debt and each bank event's date, source identity, currency/current carrying, fees and required approval. Outgoing instruction, actual debit, incoming receipt and debt application remain distinct states. Compare common agreed gross obligation with independently evidenced actual net movements, explaining fee/FX/timing differences without creating a third cash event or consuming either local source twice. Unknown receipt remains pending; returned or partially applied money preserves its own correction lineage. No automatic netting, pooling or cross-company write-off is inferred.
Local Financial Statements
Build separate legal-company statements from posted balanced JournalEntries/JournalLines for explicit period/currency/cutoff, reconciling AR/AP, inventory/transit, GRNI, exclusive WIP, actual bank/unapplied/credit sources, tax and approved FX/corrections. Intercompany tags classify the actual local trade accounts; pairing records and peer journals are comparison evidence rather than extra local postings. Separate physical title timing from delayed counterpart/accounting recovery, showing unreconciled effects and required close blockers. Opening detail accompanies one opening GL and never recreates historical recognition. Statements do not imply group consolidation, automatic transfer-profit elimination or healthcare statutory reporting.
Roles and permissions
Prepares customer offers, accepted goods orders and seller-side intercompany drafts.
Independently authorizes seller commitments and facility/commercial policy.
Prepares supplier commitments and independently controls approved purchase scope.
Records actual receipt, movement, delivery and department use while preserving real performer identity.
Controls stock demand, movement, destination readiness and actual-use authorization.
Prepares local financial sources and reconciles separate company results.
Independently controls monetary authority, valuation and each company's close.
Related processes
Order to cash
Follow actual goods orders through approved billing and collected cash.
5 stages · 2 approvals
Intercompany supply
Follow paired company orders through destination acceptance and separate settlement.
10 stages · 5 approvals
Period close
Reconcile supply operations and intercompany positions before closing each company.
8 stages · 4 approvals