Intercompany supply

Follow paired company orders through destination acceptance and separate settlement.

10 stages · 5 approvals

Roles and responsibilities

Supply Coordinator Supply Manager Finance Manager Warehouse Operator Accountant Purchasing Manageror Finance Manager System 1 Prepare the pair IntercompanyAgreements 2 Approve sellerorder SalesOrders 3 Approve buyer order PurchaseOrders 4 Dispatch the goods Shipments 5 Accept atdestination ReceiptAcceptances 6 Reconcile localeffects IntercompanyTitleAllocations 7 Approve sellerinvoice Invoices 8 Match buyer bill Bills 9 Approve payment PaymentRuns 10 Reconcilesettlement IntercompanySettlements
  1. Step 1Prepare the pair
    Purchase Approval QueueSubmitted
    Purchase Order NumberSupplierFacilityCurrent Total
  2. Step 2Approve seller order
    Sales Orders Awaiting ApprovalSubmitted
    Order NumberAccountFacilitySource Route
    Intercompany. Intercompany classifies this existing company effect
  3. Step 3Approve buyer order
    Purchase Approval QueueSubmitted
    Purchase Order NumberSupplierFacilityCurrent Total
  4. Step 5Accept at destination
    Receipt Acceptance ReviewPrepared
    Acceptance NumberReceipt LinePortionDisposition
    Accept
  5. Step 6Reconcile local effects
    Intercompany Effect RecoveryAccepted
    Title NumberPair LineKindPhysical Owner
    Return Acceptance
  6. Step 7Approve seller invoice
    Invoices Awaiting ApprovalPendingApproval
    Invoice NumberAccountDocument TypeFacility
    Credit Note
  7. Step 10Reconcile settlement
    Intercompany Settlement PositionOutgoingConfirmed
    Settlement NumberSeller EntityBuyer EntityDirection
    Seller To Buyer
Red diamonds require approval.Rows show responsibility for each step.

Process steps

Follow the process from start to finish. Select a step to see who acts and what changes.

Prepare the pair

Supply Coordinator uses the independently activated relationship, item/unit mapping, terms and currency to prepare linked seller and buyer documents. Shared line identities preserve quantities and revisions.

Responsible
Supply Coordinator
Records
IntercompanyAgreementsIntercompanyOrdersIntercompanyOrderLinesSalesOrdersPurchaseOrders
Effect
Linked current company drafts
Approval required

Approve seller order

Seller Supply Manager independently approves its exact sales order and customer acceptance, excluding preparer and material editors. Required seller financial exceptions remain additional. Changed remaining terms need renewed affected-side review.

Responsible
Supply Manager
Records
SalesOrdersSalesOrderLinesIntercompanyOrderLinesApprovalDecisions
Effect
Independent seller commitment
Approval required

Approve buyer order

Buyer Purchasing Manager independently approves within finite authority; buyer Finance Manager handles the required higher-value or financial route. The seller's signer cannot supply the buyer's required independent approval through another role or login.

Responsible
Purchasing Manager or Finance Manager
Records
PurchaseOrdersPurchaseOrderLinesIntercompanyOrderLinesApprovalDecisions
Effect
Independent buyer commitment

Dispatch the goods

Seller Warehouse Operator records actual dispatch after seller Warehouse Manager's readiness authorization. Quantity and seller carrying move into seller-owned transit. Buyer arrival before acceptance is custody evidence, with partial or disputed quantities retained.

Responsible
Warehouse Operator
Records
ShipmentsShipmentLinesStockEventsStockLayers
Effect
Seller-owned transit
Approval required

Accept at destination

Buyer Warehouse Operator confirms exact actual quantity independently of purchasing; the factual recorder may confirm under that rule. Required condition and financial decisions remain separate. Accepted title scope owns seller transit relief and buyer acquisition at their distinct approved values.

Responsible
Warehouse Operator
Records
ReceiptAcceptancesIntercompanyTitleAllocationsStockEventsStockLayers
Effect
Exact accepted ownership transition

Reconcile local effects

Accountant reconciles each company's authorized result and coordinates recovery of only the missing approved effect. A partial or uncertain pair protects conflicting follow-on scope, preserving the successful side and actual custody.

Responsible
Accountant
Records
IntercompanyTitleAllocationsIntercompanyReconciliationsIntegrationEvents
Effect
Peer results and controlled recovery
Approval required

Approve seller invoice

Seller Finance Manager independently approves the invoice against eligible accepted title and commercial allocation. Seller receivable, revenue and tax remain separate from stock cost and the buyer's bill.

Responsible
Finance Manager
Records
InvoicesInvoiceLinesIntercompanyDocumentAllocationsApprovalDecisions
Effect
Approved seller invoice

Match buyer bill

Buyer Accountant matches its bill to the exact accepted receipt and paired financial scope, with Finance Manager reviewing required exceptions. Each company retains its own tax treatment, currency, period and current carrying. Differences remain visible.

Responsible
Accountant
Records
BillsBillLinesBillMatchesIntercompanyDocumentAllocations
Effect
Matched buyer obligation
Approval required

Approve payment

Buyer Finance Manager independently approves its actual supplier-payment instruction. Approval or transmission cannot establish either company's bank outcome.

Responsible
Finance Manager
Records
PaymentRunsPaymentsPaymentAllocationsApprovalDecisions
Effect
Authorized buyer instruction

Reconcile settlement

Each company's Accountant records its actual payment or receipt and bounded allocations. Intercompany reconciliation links those separate events, explaining date, fee and currency differences. Returns and corrections retain their independently approved original-source lineage and outstanding peer obligations.

Responsible
Accountant
Records
IntercompanySettlementsIntercompanySettlementAllocationsIntercompanyReconciliationsCashReceiptsPayments
Effect
Actual separate settlement and differences
Approvals and exception handling

5 approvals required in this process

  • Approve seller order Supply Manager signs · approve buyer order waitsSalesOrders, SalesOrderLines, IntercompanyOrderLines, ApprovalDecisions
  • Approve buyer order Purchasing Manager or Finance Manager signs · dispatch the goods waitsPurchaseOrders, PurchaseOrderLines, IntercompanyOrderLines, ApprovalDecisions
  • Accept at destination Warehouse Operator signs · reconcile local effects waitsReceiptAcceptances, IntercompanyTitleAllocations, StockEvents, StockLayers
  • Approve seller invoice Finance Manager signs · match buyer bill waitsInvoices, InvoiceLines, IntercompanyDocumentAllocations, ApprovalDecisions
  • Approve payment Finance Manager signs · reconcile settlement waitsPaymentRuns, Payments, PaymentAllocations, ApprovalDecisions
  • Seller carryingTransfer price and buyer standard remain distinct; physical quantity crosses ownership once.
  • Reciprocal returns remain buyer-owned in transit until seller acceptance; neither return nor credit reopens original forward entitlement.
  • Recover only the missing approved effect; preserve successful posted history.
  • Separate actual cash events do not imply automatic netting or consolidated statements.

When the process needs attention

  • exception Approve seller order

    Required seller financial exceptions remain additional.

  • exception Dispatch the goods

    Buyer arrival before acceptance is custody evidence, with partial or disputed quantities retained.

  • exception Match buyer bill

    Buyer Accountant matches its bill to the exact accepted receipt and paired financial scope, with Finance Manager reviewing required exceptions.

Records and postings

StageRecordsEffect
1 Prepare the pair IntercompanyAgreementsIntercompanyOrdersIntercompanyOrderLinesSalesOrdersPurchaseOrders Linked current company drafts
2 Approve seller order SalesOrdersSalesOrderLinesIntercompanyOrderLinesApprovalDecisions Independent seller commitment
3 Approve buyer order PurchaseOrdersPurchaseOrderLinesIntercompanyOrderLinesApprovalDecisions Independent buyer commitment
4 Dispatch the goods ShipmentsShipmentLinesStockEventsStockLayers Seller-owned transit
5 Accept at destination ReceiptAcceptancesIntercompanyTitleAllocationsStockEventsStockLayers Exact accepted ownership transition
6 Reconcile local effects IntercompanyTitleAllocationsIntercompanyReconciliationsIntegrationEvents Peer results and controlled recovery
7 Approve seller invoice InvoicesInvoiceLinesIntercompanyDocumentAllocationsApprovalDecisions Approved seller invoice
8 Match buyer bill BillsBillLinesBillMatchesIntercompanyDocumentAllocations Matched buyer obligation
9 Approve payment PaymentRunsPaymentsPaymentAllocationsApprovalDecisions Authorized buyer instruction
10 Reconcile settlement IntercompanySettlementsIntercompanySettlementAllocationsIntercompanyReconciliationsCashReceiptsPayments Actual separate settlement and differences
Data model →

Process reports

All reports

Intercompany Order Reconciliation

Compare IntercompanyOrders and exact IntercompanyOrderLines across independently approved seller/buyer revisions, titles, current ownership and IntercompanyDocumentAllocations. Use each shared physical/economic source once, retaining forward versus reciprocal return direction and actual custody/acceptance timestamps. Common transaction quantity/net agreements can reconcile while seller issue carrying, buyer standard/variance, tax basis and functional currencies differ. Separate each company's local committed, pending, rejected and uncertain result; missing peer evidence is not an assumed failure or success. A partially posted pair cannot make physically transferred quantity available again. Corrections retain their own delta identities and original successful results. This comparative report is not a consolidated ledger.

Local Financial Statements

Build separate legal-company statements from posted balanced JournalEntries/JournalLines for explicit period/currency/cutoff, reconciling AR/AP, inventory/transit, GRNI, exclusive WIP, actual bank/unapplied/credit sources, tax and approved FX/corrections. Intercompany tags classify the actual local trade accounts; pairing records and peer journals are comparison evidence rather than extra local postings. Separate physical title timing from delayed counterpart/accounting recovery, showing unreconciled effects and required close blockers. Opening detail accompanies one opening GL and never recreates historical recognition. Statements do not imply group consolidation, automatic transfer-profit elimination or healthcare statutory reporting.

Purchasing and Receipt Position

Compare independently approved PurchaseOrderLines with actual arrivals, accepted/rejected/pending ReceiptAcceptances, supplier returns and bounded BillMatches. Cumulative amendments preserve performed and matched history. Commercial quantity/net/tax and receipt standard/current carrying retain distinct sources; a bill is not another receipt. For intercompany purchases, classify the same buyer-local sources by their paired identity and destination-acceptance title, rather than adding another purchase population. Actual held-but-owned acceptance differs from refusal before acquisition. Outstanding counterpart and matching differences retain company, product unit, transaction currency and cutoff.

Goods Order and Billing Position

Follow accepted SalesAllocations through active claims, actual title-transferred quantity/net/tax, returned or resolved history, eligible billing and remaining obligation. Local external goods use their actual selected handover title; intercompany goods use the reviewed destination acceptance and seller transit before that point. Pick, dispatch under destination title, later delivery confirmation, invoice and cash do not each create a new sale/stock event. Keep intercompany as a classification of seller-local orders/invoices, not additive revenue. Preserve final quantity and monetary remainders; cancellation, credit or a failed retry cannot revive fulfilled original entitlement.

Intercompany Settlement Position

Follow IntercompanySettlements and IntercompanySettlementAllocations against the buyer's actual local Payments/allocations and seller's actual CashReceipts/applications. Retain the original document debt and each bank event's date, source identity, currency/current carrying, fees and required approval. Outgoing instruction, actual debit, incoming receipt and debt application remain distinct states. Compare common agreed gross obligation with independently evidenced actual net movements, explaining fee/FX/timing differences without creating a third cash event or consuming either local source twice. Unknown receipt remains pending; returned or partially applied money preserves its own correction lineage. No automatic netting, pooling or cross-company write-off is inferred.

Run by an agent

Agent support

An assistant cannot provide an independent human approval, invent actual receiving or consumption, declare a clinical outcome, or treat an uncertain counterpart response as a completed posting. It cannot manufacture missing quality, cost or bank evidence. Existing restrictions and original source claims apply to every permitted automated action.

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# Example after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › intercompany supply · prepare the pair on IntercompanyAgreements, IntercompanyOrders, IntercompanyOrderLines, SalesOrders, PurchaseOrders ✓ Supply Coordinator uses the independently activated relationship, item/unit mapping, terms and currency to prepare linked seller and buyer documents. › intercompany supply · approve seller order on SalesOrders, SalesOrderLines, IntercompanyOrderLines, ApprovalDecisions ⏸ approval · waiting for the supply manager # 8 more stages after approval: approve buyer order, dispatch the goods, accept at destination, reconcile local effects, approve seller invoice, match buyer bill, approve payment, reconcile settlement

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