Period close
Reconcile supply operations and intercompany positions before closing each company.
8 stages · 4 approvals
Roles and responsibilities
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Step 1Prepare the cutoff
Task NumberPeriodKindOwnerAR
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Step 2Count physical stock
ProductWarehouseLocationLot
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Step 5Reconcile operations
Use NumberDepartmentPerformed ByRecorded By
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Step 6Reconcile intercompany
Title NumberPair LineKindPhysical OwnerReturn Acceptance
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Step 8Close the period
Task NumberPeriodKindOwnerAR
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Prepare the cutoff
Accountant opens the required close work for the selected company and period. Tasks identify source coverage, responsible roles and dependencies. Actual transaction dates remain distinct from the permitted posting date, including late documents and peer-company timing differences.
Count physical stock
Warehouse Operator records blind observations against the complete locked location and identity population. New positions, changed reservations, restrictions or movement require reconciliation before a stale count proceeds. Away transit and issued WIP are checked separately from the floor count.
Approval required
Approve quantity corrections
Independent Warehouse Manager reviews count differences, excluding counters, preparers and material editors. Both absolute and percentage rules apply, with expected-zero discoveries explicitly reviewed. Approval binds exact current source quantities rather than an editable aggregate balance.
Approval required
Review protected values
Finance Manager independently approves protected count values, discoveries, condition or other financial exceptions. Reviewed known zero is valid; unknown cost cannot become zero. The resulting guarded correction preserves actual stock history and source carrying.
Reconcile operations
Accountant reconciles posted stock, transit, WIP, goods-received balances and department-use costs with their actual source reports. Assembly completion variance and residual close remain distinct. A transfer or department request does not become expense merely to make the totals agree.
Reconcile intercompany
Accountant compares paired quantities, documents, local effects and actual settlements at compatible cutoffs. Seller-owned outbound transit and buyer-owned return transit retain their acceptance conditions. Uncertain or partially posted peers remain explicit and are recovered without repeating the successful local effect.
Approval required
Approve adjustments
Finance Manager independently approves required journals, revaluation and corrections from their exact source evidence. Current carrying and prior unrealized FX retain their separate treatment. Missing peer coverage cannot be hidden with an unsupported balancing entry.
Approval required
Close the period
Finance Manager independently approves close after required tasks and reconciliations are complete. Unresolved required differences remain blockers. Later correction or reopening follows its own authority and preserves the original period's records rather than backdating new effects.
Approvals and exception handling
4 approvals required in this process
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Approve quantity corrections
Warehouse Manager signs · review protected values waits
InventoryCounts, CountLines, ApprovalDecisions -
Review protected values
Finance Manager signs when required · reconcile operations waits
InventoryCounts, StockEvents, ApprovalDecisions -
Approve adjustments
Finance Manager signs · close the period waits
JournalEntries, JournalLines, RevaluationRuns, RevaluationLines, FinanceCorrections, ApprovalDecisions -
Close the period
Finance Manager signs · closes the process
AccountingPeriods, CloseTasks, ApprovalDecisions - Posted historyActive claims are distinct; shared joins must not multiply source quantities or amounts.
- Fully settled monetary sources leave no stranded carrying or prior FX; partial sources keep their final remainder.
- Cutover uses one opening ledger per companyNonposting current detail, without replaying earlier use, title or cash.
- Company statements remain separate from group consolidation or intercompany profit elimination.
When the process needs attention
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exception
Review protected values
Finance Manager independently approves protected count values, discoveries, condition or other financial exceptions.
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variance
Reconcile operations
Assembly completion variance and residual close remain distinct.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Prepare the cutoff | AccountingPeriodsCloseTasks | Defined company cutoff and dependencies |
| 2 Count physical stock | InventoryCountsCountLinesCountLocksInventoryPositions | Actual blind observations |
| 3 Approve quantity corrections | InventoryCountsCountLinesApprovalDecisions | Independently approved quantity scope |
| 4 Review protected values | InventoryCountsStockEventsApprovalDecisions | Authorized protected correction value |
| 5 Reconcile operations | StockLayersWorkOrderCostEntriesDepartmentUsesBillMatchesCloseTasks | Operating source balances reconciled |
| 6 Reconcile intercompany | IntercompanyReconciliationsIntercompanyTitleAllocationsIntercompanyDocumentAllocationsIntercompanySettlements | Peer differences and recovery position |
| 7 Approve adjustments | JournalEntriesJournalLinesRevaluationRunsRevaluationLinesFinanceCorrectionsApprovalDecisions | Approved source-linked financial changes |
| 8 Close the period | AccountingPeriodsCloseTasksApprovalDecisions | Independently closed local period |
Process reports
All reportsIntercompany Order Reconciliation
Compare IntercompanyOrders and exact IntercompanyOrderLines across independently approved seller/buyer revisions, titles, current ownership and IntercompanyDocumentAllocations. Use each shared physical/economic source once, retaining forward versus reciprocal return direction and actual custody/acceptance timestamps. Common transaction quantity/net agreements can reconcile while seller issue carrying, buyer standard/variance, tax basis and functional currencies differ. Separate each company's local committed, pending, rejected and uncertain result; missing peer evidence is not an assumed failure or success. A partially posted pair cannot make physically transferred quantity available again. Corrections retain their own delta identities and original successful results. This comparative report is not a consolidated ledger.
Intercompany Settlement Position
Follow IntercompanySettlements and IntercompanySettlementAllocations against the buyer's actual local Payments/allocations and seller's actual CashReceipts/applications. Retain the original document debt and each bank event's date, source identity, currency/current carrying, fees and required approval. Outgoing instruction, actual debit, incoming receipt and debt application remain distinct states. Compare common agreed gross obligation with independently evidenced actual net movements, explaining fee/FX/timing differences without creating a third cash event or consuming either local source twice. Unknown receipt remains pending; returned or partially applied money preserves its own correction lineage. No automatic netting, pooling or cross-company write-off is inferred.
Local Financial Statements
Build separate legal-company statements from posted balanced JournalEntries/JournalLines for explicit period/currency/cutoff, reconciling AR/AP, inventory/transit, GRNI, exclusive WIP, actual bank/unapplied/credit sources, tax and approved FX/corrections. Intercompany tags classify the actual local trade accounts; pairing records and peer journals are comparison evidence rather than extra local postings. Separate physical title timing from delayed counterpart/accounting recovery, showing unreconciled effects and required close blockers. Opening detail accompanies one opening GL and never recreates historical recognition. Statements do not imply group consolidation, automatic transfer-profit elimination or healthcare statutory reporting.
Stock Availability and Restrictions
Report current InventoryPositions and StockLayers at their actual company/facility/location/product/leaf-portion grain, with reservations, applicable dates and every active SupplyHolds. Aggregate lot/portion ancestors and historical movements provide lineage only. Staged stock, exclusive issued WIP, same-company transit and intercompany seller-owned transit remain distinct populations. At evidenced intercompany destination acceptance, ownership changes once; an incomplete local accounting posting appears as a reconciliation gap without presenting the same goods as available to both companies. Pending buyer custody is separate from owned buyer inventory. Units, current carrying and known-zero versus missing evidence retain their meaning.
Purchasing and Receipt Position
Compare independently approved PurchaseOrderLines with actual arrivals, accepted/rejected/pending ReceiptAcceptances, supplier returns and bounded BillMatches. Cumulative amendments preserve performed and matched history. Commercial quantity/net/tax and receipt standard/current carrying retain distinct sources; a bill is not another receipt. For intercompany purchases, classify the same buyer-local sources by their paired identity and destination-acceptance title, rather than adding another purchase population. Actual held-but-owned acceptance differs from refusal before acquisition. Outstanding counterpart and matching differences retain company, product unit, transaction currency and cutoff.
Department Cost Position
Sum actual posted DepartmentUseLines carrying relief and source-owned assembly or other explicitly allocated operating expense by company/facility/department and posting period, with actual use dates available separately. Internal requests, transfers, stock still held, production intermediate observations and intercompany bridge rows are not additional expense. Actual performer, authorized recorder and executor remain distinct evidence. Where a department received purchased or assembled stock, its consumption removes the exact current source carrying once; original acquisition or production cost must not be expensed again through a derived join. Missing assignment or valuation stays an exception, and each permitted comparison retains compatible currency and scope.
Run by an agent
Agent support
An assistant cannot provide an independent human approval, invent actual receiving or consumption, declare a clinical outcome, or treat an uncertain counterpart response as a completed posting. It cannot manufacture missing quality, cost or bank evidence. Existing restrictions and original source claims apply to every permitted automated action.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› period close · prepare the cutoff on AccountingPeriods, CloseTasks
✓ Accountant opens the required close work for the selected company and period.
› period close · count physical stock on InventoryCounts, CountLines, CountLocks, InventoryPositions
✓ Warehouse Operator records blind observations against the complete locked location and identity population.
› period close · approve quantity corrections on InventoryCounts, CountLines, ApprovalDecisions
⏸ approval · waiting for the warehouse manager
# 5 more stages after approval: review protected values, reconcile operations, reconcile intercompany, approve adjustments, close the period
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Intercompany supply
Follow paired company orders through destination acceptance and separate settlement.
10 stages · 5 approvals