Sales & billing

Prepare a meaningful goods offer

Supply Coordinator prepares the actual customer, products, quantities, selling units and terms. Current prices, discounts, tax treatment and cost assumptions retain their reviewed basis. Fixed pack conversions connect the commercial quantity to the same stock base unit.

Customer acceptance has its own evidence. A header discount is allocated once across eligible lines with the final rounding remainder. Unknown cost or an unavailable margin remains explicit for review rather than becoming a guessed value.

Allocate suitable stock

Reservations protect exact eligible stock against approved remaining demand. Warehouse Operator records actual picking and packing; Warehouse Manager independently authorizes the ready handover after current quantity, source and restriction checks.

A new hold or date restriction blocks execution while preserving the affected claim for reconciliation. Relevant Quality Reviewer decisions remain additional prerequisites. A planned shipment or label cannot establish physical delivery.

Follow the correct ownership event

Local non-intercompany goods transfer title on actual customer handover or carrier dispatch. That event issues exact stock and current carrying to cost of goods sold once. Later invoice, payment or delivery confirmation does not repeat the stock effect.

Paired intercompany goods follow the agreed destination-acceptance rule instead. Dispatch moves seller-owned stock into transit; independently recorded buyer acceptance establishes the bounded ownership transition. The intercompany supply module explains the separate company effects and approvals.

Partial fulfillment consumes only its remaining accepted quantity and commercial allocation. Delivery confirmations preserve actual acceptance history. Returned, lost or otherwise resolved scope cannot silently become another shipment entitlement; replacement requires its separately approved order.

Bill the eligible amount

Accountant prepares invoices from actual title-transferred, unreturned and unbilled source. Finance Manager independently approves every invoice and credit revision. Net amount and tax follow the frozen commercial allocation and current reviewed evidence.

Posting creates receivables, revenue and tax without another stock or cost-of-goods event. Intercompany invoices retain the same seller-side local documents and their paired source links, rather than becoming another additive sale in reporting.

Apply actual money

Confirmed local receipts first enter the customer’s unapplied balance. Accountant allocates eligible remaining cash to invoice debt, preserving receipt currency, document currency, rates and current carrying. Application does not move bank cash again.

Discounts, write-offs and refunds retain their required independent financial decisions. Uncertain payment outcomes hold the affected claims until authoritative reconciliation. A buyer company’s payment instruction cannot create the seller company’s actual receipt.

Resolve returns without losing the original sale

Physical returns, condition decisions, commercial credits, refunds and replacement orders remain distinct. Customer return stock traces the original title issue and applicable restrictions. Credits settle eligible original debt before any remaining available source is used elsewhere.

Goods Order and Billing Position follows these partial outcomes, with actual settlement in Receivables and Payables Aging. The original order-to-cash process keeps the commercial and finance approvals visible.