Buyer boundaries
Grant each supplier contact the explicit legal-entity relationship they hold. A shared vendor name or email domain cannot merge financial records across separate buyers. Every saved document link rechecks that scope.
Distribution and wholesale buyers
Organisations managing supplier relationships across buyer entities and payment cycles.
Typical roles
Also built for
- Manufacturers and their suppliers
- Distribution and wholesale buyers
- Multi-entity service organisations
What changes for this team
configured at rolloutOrganisations managing supplier relationships across buyer entities and payment cycles.
Early-payment terms
Publish reviewed offers against the current eligible payable balance. Preserve the acceptance deadline and exact net amount. Buyer confirmation of the reservation remains distinct from actual payment settlement.
Document consistency
Use source invoice identities and digests to prevent duplicate handoffs. Conflicting content under the same supplier invoice number stays a review item rather than creating a second payable.
Observed reporting
Keep invoice status, payment progress and realised discounts on their own source basis. Reports preserve currency and observation time; a combined total must not turn conditional offers into settled savings.
Supplier invoice to payment visibility for this team
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01
Submit invoices
Buyer boundaries · Document consistency
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02
Track approval
Early-payment terms · Observed reporting
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03
Review offers
Approval required -
04
Accept discounts
Approval required - 05
See payment
Same records, same gates. The configuration changes how the process runs for this team.
Workspace previews
Published
| Offer Number | Source Invoice Id | Currency | Eligible Amount | Discount Amount |
|---|---|---|---|---|
| DO-96716 | SII-172 | CRR-194 | 310 | 11 |
| DO-72225 | SII-577 | CRR-531 | 590 | 34 |
| DO-42061 | SII-876 | CRR-427 | 790 | 16 |
| DO-97181 | SII-597 | CRR-262 | 560 | 30 |
| DO-94929 | SII-393 | CRR-800 | 440 | 6 |
| DO-60814 | SII-572 | CRR-495 | 20 | 0.4 |
Approval conditions
Visible to: AP Manager. Visibility does not establish approval authority.
Submitted
- DO-76666 VND-137 1 d
- DO-98949 VND-158 in 2 d
- DO-41225 VND-156 5 d
- DO-31964 VND-098 5 d
- DO-25765 VND-102 1 d
DO-76666
- Vendor
- VND-137
- EligibleAmount
- 660
- DiscountAmount
- 21
- NetPaymentAmount
- 639
- OfferExpiresAt
- 16 Sep
Approval conditions.
IsCurrent = trueStatusScheduledSubmittedPendingSettledFailedUnknownReversed
Typical roles
Roles and permissionsIndependently approve DiscountOffers and verified PaymentDetailRequests.
Invite verified supplier contacts within buyer scope.
Manage permitted own-vendor draft InvoiceSubmissions.
Prepare and submit own-vendor InvoiceSubmissions.
Read explicitly granted buyer and vendor-scope source observations, financial decisions and audit evidence until access expiry.
Modules
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Supplier support and reporting
Resolve supplier questions with the invoice, payment and offer evidence in view.
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Supplier access
Give each supplier a protected workspace for the buyer relationships they actually hold.
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Early payment offers
Let suppliers review eligible discounts and track the buyer's accepted payment arrangement.
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Invoice and payment status
See the buyer's latest observed invoice balance and payment progress.
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Invoice submission
Send invoices with clear supporting evidence and track the buyer's actual response.
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Payment detail changes
Collect supplier requests without bypassing the buyer's payee verification controls.
Relevant reports
Supplier payment reportsEarly Payment Offer Activity
Distinguish published offers, supplier decisions, buyer-confirmed reservations and observed realised discount amounts.
Supplier Invoice Status
Show latest reconciled AP status, open amount and observation date for each permitted supplier invoice.
Invoice Handoff Exceptions
Identify rejected, conflicting or unknown submission outcomes that need buyer follow-up.
Common questions
All questionsHow do I get started?
Click Start now to create your ERP.AI account, then use Proto to configure Vendor Payment Portal. Connect the buyer’s AP and payment sources, reconcile supplier identities and verify document access before inviting contacts.
Related questionDoes submitting an invoice mean it is approved?
Submission sends the supplier document to the buyer. The portal retains the actual acceptance or rejection response, while financial approval and confirmed payable status remain owned by the buyer’s AP system.
Related questionCan suppliers see another vendor’s invoices?
Each active membership explicitly identifies the supplier and buyer relationship. Records, search, exports and saved file links enforce that scope. Similar names or a shared email domain do not grant another vendor’s access.
Related questionHow current is the payment information?
Each displayed status identifies its latest reconciled source revision and observation time. Older or conflicting events cannot silently replace a newer result. Missing or stale source information remains visible as an unresolved observation.
Related questionDoes a remittance document prove payment settled?
The document explains the buyer’s payment composition. The associated source payment state separately shows whether the instruction is scheduled, pending, settled, failed or reversed.
Related questionWho can accept an early-payment discount?
An active Supplier Admin can accept an eligible published offer before its exclusive deadline. The exact terms are retained, and the buyer must confirm the reservation. An ordinary Supplier User can read the offer but cannot accept it.
Related questionWhen is an offered discount considered realised?
Supplier acceptance and buyer confirmation establish the arrangement. Realised discount comes from the observed payment allocation and the settlement conditions in the accepted terms; failed or late payment cannot automatically be reported as realised savings.
Related questionCan a supplier change bank details immediately?
A Supplier Admin can request a protected destination change. AP Specialist verifies identity through an established channel, a different AP Manager approves, and the active profile changes only after the owning AP system confirms application.
Related questionAre internal AP notes visible to suppliers?
Internal notes and files are excluded from supplier record access, search, notifications and exports. Vendor-visible messages provide the permitted answer, and document links recheck current membership and visibility.
Related questionOther industries
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Industry
Manufacturers and their suppliers
Buyer AP teams and material suppliers coordinating invoice and payment enquiries.
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This page
Distribution and wholesale buyers
Organisations managing supplier relationships across buyer entities and payment cycles.
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Industry
Multi-entity service organisations
AP teams sharing invoice status with contractors and business-service vendors.