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- Vendor Payment Portal
- Who it's for
- Distribution and wholesale buyers
Distribution and wholesale buyers
Organisations managing supplier relationships across buyer entities and payment cycles.
How Vendor Payment Portal is set up for you
Buyer boundaries
Grant each supplier contact the explicit legal-entity relationship they hold. A shared vendor name or email domain cannot merge financial records across separate buyers. Every saved document link rechecks that scope.
Early-payment terms
Publish reviewed offers against the current eligible payable balance. Preserve the acceptance deadline and exact net amount. Buyer confirmation of the reservation remains distinct from actual payment settlement.
Document consistency
Use source invoice identities and digests to prevent duplicate handoffs. Conflicting content under the same supplier invoice number stays a review item rather than creating a second payable.
Observed reporting
Keep invoice status, payment progress and realised discounts on their own source basis. Reports preserve currency and observation time; a combined total must not turn conditional offers into settled savings.
Features to start with
Roles on the team
- AP Manager
- Independently approve discount offers and verified payment detail requests.
- AP Specialist
- Invite verified supplier contacts within buyer scope.
- Supplier Admin
- Manage permitted own-vendor draft invoice submissions.
- Supplier User
- Prepare and submit own-vendor invoice submissions.
- Audit Reviewer
- Read explicitly granted buyer and vendor-scope source observations, financial decisions and audit evidence until access expiry.
Set up Vendor Payment Portal your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.