Payee Change Review History
Trace a requested destination through independent verification, approval and observed AP application.
Payment detail changes
Collect supplier requests without bypassing the buyer's payee verification controls.
Approval conditions
Visible to: AP Manager. Visibility does not establish approval authority.
PendingApproval
- PDR-76699 VND-224 12 d
- PDR-49102 VND-185 4 d
- PDR-85429 VND-204 in 5 d
- PDR-81900 VND-163 in 12 d
- PDR-14915 VND-010 in 1 d
PDR-76699
- Vendor
- VND-224
- CurrentProfile
- PP-94439
- RequestedBy
- GT
- VerifiedBy
- FR
- RequestedAt
- 05 Sep
Approval conditions.
Show the current verified destination safely
The portal displays the masked description of the AP-owned verified payment profile. The actual bank or provider destination remains a protected reference. A supplier user does not need the buyer’s credentials or unrestricted raw account details to recognise which authorised profile is in use.
A proposed replacement is kept separate from the active profile. Submitting it cannot immediately redirect a scheduled payment. The request retains the current source profile revision, the requesting Supplier Admin and the proposed protected destination so the buyer can review the exact change.
Verify the supplier using an established channel
AP Specialist verifies identity against the buyer’s existing known contact and relationship evidence. The new email address, telephone number or payment detail in the request cannot serve as its own proof. Record the verification evidence and the internal person who performed it.
The active vendor membership and applicable authentication controls must still be valid when the request is submitted. A forwarded invitation, shared mailbox or convincing support message does not create authority to change where the buyer sends money. Keep sensitive proposed details out of ordinary case-message bodies and supplier-visible notification text.
Require a separate financial decision
A different AP Manager reviews the verified proposal. The approver must be distinct from both the requester and the internal verifier. Approval applies to the recorded destination, reason, identity evidence and expected source profile revision. An edit after review invalidates the decision.
Admin may maintain the provider or vault connection but cannot mark a payee request approved through a technical role. Similarly, a supplier’s administrative portal role allows the request, not the buyer’s financial approval. Those responsibilities remain separate through UI controls and direct API calls.
Apply only an acknowledged source change
The approved request goes to the owning AP system with its original command key. PendingAP and Unknown preserve an unresolved outcome. Applied requires the verified source acknowledgment and the new profile revision. Until that result exists, the portal keeps the earlier verified destination as current.
A timeout must not trigger another independent update or claim that the profile changed. Reconcile the same request against the expected source revision. If the buyer altered the profile while review was in progress, the stale request is rejected and a new checked proposal is needed.
Keep payment execution with the buyer
Changing a verified destination does not retroactively modify an earlier payment instruction. Existing scheduled or submitted payments need the buyer’s own authorised reconciliation and execution controls. The portal cannot decide that a bank instruction was rerouted simply because its profile display changed.
Retain the old and new source references, reviewers and applied timestamp. A supplier or auditor can then identify the approved change without gaining access to unrestricted bank data. Revoking portal access stops subsequent requests and document reads but preserves the evidence behind actions already performed.
Modules
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Supplier access
Give each supplier a protected workspace for the buyer relationships they actually hold.
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Invoice submission
Send invoices with clear supporting evidence and track the buyer's actual response.
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Invoice and payment status
See the buyer's latest observed invoice balance and payment progress.
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Early payment offers
Let suppliers review eligible discounts and track the buyer's accepted payment arrangement.
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Payment detail changes
Collect supplier requests without bypassing the buyer's payee verification controls.
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Supplier support and reporting
Resolve supplier questions with the invoice, payment and offer evidence in view.
Reports
All reportsRoles and permissions
Independently approve DiscountOffers and verified PaymentDetailRequests.
Invite verified supplier contacts within buyer scope.
Manage permitted own-vendor draft InvoiceSubmissions.
Related processes
Supplier invoice to buyer response
Send an invoice with the right evidence and follow its actual response from the buyer.
4 stages · 0 approvals
Payment request to verified profile
Keep proposed payment details separate until independent verification and buyer application complete.
3 stages · 1 approval