Early-payment offer to confirmed arrangement

Review exact offer terms and distinguish the accepted arrangement from observed settlement.

Step by step

Publish an early-payment offer AP Manager

AP Manager: Review the current eligible balance and proposed terms independently before publishing the offer.
- Publish the independently approved terms
- Updates Discount offers, Invoice status snapshots
ApprovalA person approves before the work moves on.
Accept the supplier offer Supplier Admin

Supplier Admin: Accept the exact unexpired offer within the active supplier membership and wait for the buyer’s confirmed reservation.
- Record supplier acceptance and buyer confirmation
- Updates Discount offers, Discount acceptances
ApprovalA person approves before the work moves on.
Refresh invoice and payment status AP Specialist

AP Specialist: Show the latest reconciled source balance and payment observation, with scheduled and settled outcomes kept distinct.
- Show the latest reconciled source state
- Updates Invoice status snapshots, Payment snapshots, Payment allocations
Share remittance and outcomes AP Specialist

AP Specialist: Provide the protected remittance and observed payment outcome to active permitted readers; retain delivery evidence separately.
- Provide scoped remittance and observed delivery
- Updates Remittance documents, Notification deliveries, Payment snapshots

What Vendor Payment Portal enforces at each step.

Check vendor and buyer identity on records, files and requests.
Preserve the original source instruction through unknown outcomes.
Buyer financial authority stays in the appropriate reviewed action and owning system.

AP Manager: Independently approve discount offers and verified payment detail requests.
Supplier Admin: Manage permitted own-vendor draft invoice submissions.
AP Specialist: Invite verified supplier contacts within buyer scope.

Start free, then use Proto to change fields, steps and approvals before your team goes live.