Early-payment offer to confirmed arrangement

Review exact offer terms and distinguish the accepted arrangement from observed settlement.

4 stages · 2 approvals

Roles and responsibilities

Step 1Publish an early-payment offer
Offers Awaiting ApprovalSubmitted

Offer NumberVendorEligible AmountDiscount Amount
Step 2Accept the supplier offer
Published Discount OffersPublished

Offer NumberSource Invoice IdCurrencyEligible Amount
Step 3Refresh invoice and payment status
Current Invoice StatusReceived

Supplier Invoice NumberInvoice DateDue DateCurrency
Step 4Share remittance and outcomes
Remittance LibraryAvailable

Remittance NumberPaymentVendorGenerated At

Red diamonds require approval.Rows show responsibility for each step.

Approval required

Publish an early-payment offer

AP Manager: Review the current eligible balance and proposed terms independently before publishing the offer.

Responsible: AP Manager
Records: DiscountOffers InvoiceStatusSnapshots
Effect: Publish the independently approved terms

Offers Awaiting ApprovalDiscountOffers

Approval conditions

Visible to: AP Manager. Visibility does not establish approval authority.

Submitted

DO-76666 VND-137 1 d
DO-98949 VND-158 in 2 d
DO-41225 VND-156 5 d
DO-31964 VND-098 5 d
DO-25765 VND-102 1 d

DO-76666

Vendor: VND-137
EligibleAmount: 660
DiscountAmount: 21
NetPaymentAmount: 639
OfferExpiresAt: 16 Sep

Approval conditions.

Early payment offers →

Approval required

Accept the supplier offer

Supplier Admin: Accept the exact unexpired offer within the active supplier membership and wait for the buyer’s confirmed reservation.

Responsible: Supplier Admin
Records: DiscountOffers DiscountAcceptances
Effect: Record supplier acceptance and buyer confirmation

Published Discount OffersDiscountOffers

Accept offer waits for the supplier admin

Published

Offer Number	Source Invoice Id	Currency	Eligible Amount	Discount Amount
DO-96716	SII-172	CRR-194	310	11
DO-72225	SII-577	CRR-531	590	34
DO-42061	SII-876	CRR-427	790	16
DO-97181	SII-597	CRR-262	560	30
DO-94929	SII-393	CRR-800	440	6
DO-60814	SII-572	CRR-495	20	0.4

Early payment offers →

Refresh invoice and payment status

AP Specialist: Show the latest reconciled source balance and payment observation, with scheduled and settled outcomes kept distinct.

Responsible: AP Specialist
Records: InvoiceStatusSnapshots PaymentSnapshots PaymentAllocations
Effect: Show the latest reconciled source state

Current Invoice StatusInvoiceStatusSnapshots

IsCurrent = trueStatusReceivedUnderReviewApprovedScheduledPartPaidPaidDisputed

Received

ISS-25863CRR-673

UnderReview

ISS-33290CRR-308

Approved

ISS-55905CRR-368

Scheduled

ISS-93482CRR-822

PartPaid

ISS-41190CRR-861

Invoice and payment status →

Share remittance and outcomes

AP Specialist: Provide the protected remittance and observed payment outcome to active permitted readers; retain delivery evidence separately.

Responsible: AP Specialist
Records: RemittanceDocuments NotificationDeliveries PaymentSnapshots
Effect: Provide scoped remittance and observed delivery

Remittance LibraryRemittanceDocuments

Available

Remittance Number	Payment	Vendor	Generated At	Document Reference
RD-80938	PS-58586	VND-178	14 Sep	DR-423
RD-86241	PS-42538	VND-207	17 Sep	DR-614
RD-84490	PS-52663	VND-143	09 Sep	DR-201
RD-57102	PS-27204	VND-238	10 Sep	DR-798
RD-28323	PS-59277	VND-112	19 Sep	DR-994
RD-44992	PS-66662	VND-017	05 Sep	DR-610

Invoice and payment status →

Approvals and controls

2 approvals required in this process

Publish an early-payment offer AP Manager signs · accept the supplier offer waitsDiscountOffers, InvoiceStatusSnapshots
Accept the supplier offer Supplier Admin signs · refresh invoice and payment status waitsDiscountOffers, DiscountAcceptances
Check vendor and buyer identity on recordsFiles and requests.
Preserve the original source instruction through unknown outcomes.
Buyer financial authority stays in the appropriate reviewed action and owning system.

Compare the proposed terms with the actual outcome

The supplier accepts an exact offer with a current eligible balance, fixed discount, proposed net amount, exclusive deadline and stated payment condition. A Supplier User may read it but only Supplier Admin can make the account’s commercial acceptance. The server rechecks active membership and expiry at the decision.

The owning AP system must confirm an atomic reservation against the payable balance. Another accepted offer or payment instruction cannot consume the same amount. A pending or unknown response keeps the original command identity until reconciled; a new request key must not make a second reservation.

An accepted discount is not yet a realised saving. Compare the actual payment allocation and settlement timing with the accepted terms. Failed or late payment remains its observed outcome. The portal retains the published offer, supplier decision, buyer acknowledgment and payment evidence so both parties can explain any difference.

Records and postings

Stage	Records	Effect
1 Publish an early-payment offer	DiscountOffers InvoiceStatusSnapshots	`Publish the independently approved terms`
2 Accept the supplier offer	DiscountOffers DiscountAcceptances	`Record supplier acceptance and buyer confirmation`
3 Refresh invoice and payment status	InvoiceStatusSnapshots PaymentSnapshots PaymentAllocations	`Show the latest reconciled source state`
4 Share remittance and outcomes	RemittanceDocuments NotificationDeliveries PaymentSnapshots	`Provide scoped remittance and observed delivery`

Data model →

Process reports

All reports

Supplier Invoice Status

Show latest reconciled AP status, open amount and observation date for each permitted supplier invoice.

Current Invoice StatusInvoiceStatusSnapshots

IsCurrent = trueStatusReceivedUnderReviewApprovedScheduledPartPaidPaidDisputed

Received

ISS-25863CRR-673

UnderReview

ISS-33290CRR-308

Approved

ISS-55905CRR-368

Scheduled

ISS-93482CRR-822

PartPaid

ISS-41190CRR-861

Early Payment Offer Activity

Distinguish published offers, supplier decisions, buyer-confirmed reservations and observed realised discount amounts.

Published Discount OffersDiscountOffers

Published

Offer Number	Source Invoice Id	Currency	Eligible Amount	Discount Amount
DO-96716	SII-172	CRR-194	310	11
DO-72225	SII-577	CRR-531	590	34
DO-42061	SII-876	CRR-427	790	16
DO-97181	SII-597	CRR-262	560	30
DO-94929	SII-393	CRR-800	440	6
DO-60814	SII-572	CRR-495	20	0.4

Payment Progress and Allocation

Explain scheduled, pending, settled and reversed source outcomes and the invoices they cover.

Payment ProgressPaymentSnapshots

IsCurrent = trueStatusScheduledSubmittedPendingSettledFailedUnknownReversed

Scheduled

PS-49388CRR-390

Submitted

PS-47242CRR-307

Pending

PS-13228CRR-217

Settled

PS-31315CRR-160

Failed

PS-44666CRR-594

Run by an agent

Agent support

Proto cannot infer a paid invoice, accept an offer as an unauthorised supplier, verify new payment details from themselves or override buyer approval. It cannot reveal internal notes or another vendor’s documents.

Start now Download agent

# Example after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › early-payment offer to confirmed arrangement · publish an early-payment offer on DiscountOffers, InvoiceStatusSnapshots ⏸ approval · waiting for the ap manager # 3 more stages after approval: accept the supplier offer, refresh invoice and payment status, share remittance and outcomes

Other processes

3 more

ERP•AI workspace

Start now Vendor Payment Portal

Create your ERP.AI account and get started with Proto.

Start now Download agent

Previous · process 1 of 4Supplier invoice to buyer response Next · process 3 of 4Payment request to verified profile

Vendor Payment Portal

Modules

Vendor Payment Portal

Processes

Vendor Payment Portal

Industries

Vendor Payment Portal

Reference

Vendor Payment Portal

Early-payment offer to confirmed arrangement

Roles and responsibilities

Process steps

Publish an early-payment offer

Accept the supplier offer

Refresh invoice and payment status

Share remittance and outcomes

2 approvals required in this process

Compare the proposed terms with the actual outcome

Records and postings

Process reports

Supplier Invoice Status

Early Payment Offer Activity

Payment Progress and Allocation

Agent support

Other processes

Supplier invoice to buyer response

Payment request to verified profile

Supplier question to supported answer

Start now Vendor Payment Portal

Vendor Payment Portal

Modules

Vendor Payment Portal

Processes

Vendor Payment Portal

Industries

Vendor Payment Portal

Reference

Early-payment offer to confirmed arrangement

Roles and responsibilities

Process steps

Publish an early-payment offer

Accept the supplier offer

Refresh invoice and payment status

Share remittance and outcomes

2 approvals required in this process

Compare the proposed terms with the actual outcome

Records and postings

Process reports

Supplier Invoice Status

Early Payment Offer Activity

Payment Progress and Allocation

Agent support

Other processes

Supplier invoice to buyer response

Payment request to verified profile

Supplier question to supported answer

Start now Vendor Payment Portal

Your Privacy, Your Choice

Manage Your Cookie Preferences