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- Vendor Payment Portal
- Who it's for
- Manufacturers and their suppliers
Manufacturers and their suppliers
Buyer AP teams and material suppliers coordinating invoice and payment enquiries.
How Vendor Payment Portal is set up for you
Purchase-order context
Submit the supplier invoice with its buyer and purchase-order references. Keep submitted amounts and documents separate from the buyer’s receipt matching and approval outcome. An upload cannot bypass the payable system’s controls.
Status enquiries
Show the confirmed due date and open balance from the latest source observation. Suppliers can distinguish an invoice awaiting review from one approved but not yet included in a payment instruction.
Payment allocation
Retain the invoices covered by a payment and any observed discount allocation. A remittance file explains the composition while the associated source state indicates whether funds are scheduled, pending or settled.
Shared exceptions
Open a source-linked case for missing references, partial payment or another discrepancy. Supplier-visible replies provide the relevant answer while internal AP notes and unrelated vendor documents remain protected.
Features to start with
Supplier access
Give each supplier a protected workspace for the buyer relationships they actually hold.
Invoice and payment status
See the buyer's latest observed invoice balance and payment progress.
Early payment offers
Let suppliers review eligible discounts and track the buyer's accepted payment arrangement.
Roles on the team
- AP Manager
- Independently approve discount offers and verified payment detail requests.
- AP Specialist
- Invite verified supplier contacts within buyer scope.
- Supplier Admin
- Manage permitted own-vendor draft invoice submissions.
- Supplier User
- Prepare and submit own-vendor invoice submissions.
- Audit Reviewer
- Read explicitly granted buyer and vendor-scope source observations, financial decisions and audit evidence until access expiry.
Set up Vendor Payment Portal your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.