Verified contacts
Invite the known supplier relationship and bind the accepted membership to the authenticated person. Revoke access when responsibility changes without deleting the history of earlier authorised actions.
Multi-entity service organisations
AP teams sharing invoice status with contractors and business-service vendors.
Typical roles
Also built for
- Manufacturers and their suppliers
- Distribution and wholesale buyers
- Multi-entity service organisations
What changes for this team
configured at rolloutAP teams sharing invoice status with contractors and business-service vendors.
Payment-detail requests
Collect protected proposed destinations separately from active AP-owned profiles. Verify identity through established channels, then require a different financial approver before requesting application.
Case visibility
Let vendors follow their own invoice and payment questions. Keep internal notes out of supplier search, notices and exports, and require checked files with an explicit case or invoice owner.
Access over time
Recheck membership and artifact visibility on every request. Expired auditors and revoked supplier contacts lose future access to retained URLs while the approved history stays available to authorised buyer staff.
Supplier invoice to payment visibility for this team
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01
Submit invoices
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02
Track approval
Case visibility
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03
Review offers
Approval required -
04
Accept discounts
Approval requiredVerified contacts · Payment-detail requests · Access over time
- 05
See payment
Same records, same gates. The configuration changes how the process runs for this team.
Workspace previews
| Request Number | Vendor | Status | Requested At | Applied At |
|---|---|---|---|---|
| PDR-47080 | VND-091 | Draft | 15 Sep | |
| PDR-62942 | VND-013 | Submitted | 26 Sep | |
| PDR-73707 | VND-120 | Verifying | 29 Sep | |
| PDR-46886 | VND-013 | PendingApproval | 20 Sep | |
| PDR-47297 | VND-233 | Approved | 12 Sep | |
| PDR-48310 | VND-198 | Rejected | 13 Sep |
Approval conditions
Visible to: AP Manager. Visibility does not establish approval authority.
PendingApproval
- PDR-76699 VND-224 12 d
- PDR-49102 VND-185 4 d
- PDR-85429 VND-204 in 5 d
- PDR-81900 VND-163 in 12 d
- PDR-14915 VND-010 in 1 d
PDR-76699
- Vendor
- VND-224
- CurrentProfile
- PP-94439
- RequestedBy
- GT
- VerifiedBy
- FR
- RequestedAt
- 05 Sep
Approval conditions.
StatusInvitedActiveRevoked
Typical roles
Roles and permissionsIndependently approve DiscountOffers and verified PaymentDetailRequests.
Invite verified supplier contacts within buyer scope.
Manage permitted own-vendor draft InvoiceSubmissions.
Prepare and submit own-vendor InvoiceSubmissions.
Read explicitly granted buyer and vendor-scope source observations, financial decisions and audit evidence until access expiry.
Modules
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Supplier access
Give each supplier a protected workspace for the buyer relationships they actually hold.
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Payment detail changes
Collect supplier requests without bypassing the buyer's payee verification controls.
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Supplier support and reporting
Resolve supplier questions with the invoice, payment and offer evidence in view.
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Invoice submission
Send invoices with clear supporting evidence and track the buyer's actual response.
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Early payment offers
Let suppliers review eligible discounts and track the buyer's accepted payment arrangement.
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Invoice and payment status
See the buyer's latest observed invoice balance and payment progress.
Relevant reports
Supplier payment reportsSupplier Case Activity
Find waiting questions, assigned owners and vendor-visible responses without exposing internal notes.
Payee Change Review History
Trace a requested destination through independent verification, approval and observed AP application.
Supplier Invoice Status
Show latest reconciled AP status, open amount and observation date for each permitted supplier invoice.
Common questions
All questionsHow do I get started?
Click Start now to create your ERP.AI account, then use Proto to configure Vendor Payment Portal. Connect the buyer’s AP and payment sources, reconcile supplier identities and verify document access before inviting contacts.
Related questionDoes submitting an invoice mean it is approved?
Submission sends the supplier document to the buyer. The portal retains the actual acceptance or rejection response, while financial approval and confirmed payable status remain owned by the buyer’s AP system.
Related questionCan suppliers see another vendor’s invoices?
Each active membership explicitly identifies the supplier and buyer relationship. Records, search, exports and saved file links enforce that scope. Similar names or a shared email domain do not grant another vendor’s access.
Related questionHow current is the payment information?
Each displayed status identifies its latest reconciled source revision and observation time. Older or conflicting events cannot silently replace a newer result. Missing or stale source information remains visible as an unresolved observation.
Related questionDoes a remittance document prove payment settled?
The document explains the buyer’s payment composition. The associated source payment state separately shows whether the instruction is scheduled, pending, settled, failed or reversed.
Related questionWho can accept an early-payment discount?
An active Supplier Admin can accept an eligible published offer before its exclusive deadline. The exact terms are retained, and the buyer must confirm the reservation. An ordinary Supplier User can read the offer but cannot accept it.
Related questionCan a supplier change bank details immediately?
A Supplier Admin can request a protected destination change. AP Specialist verifies identity through an established channel, a different AP Manager approves, and the active profile changes only after the owning AP system confirms application.
Related questionWhat happens if the AP response times out?
The original instruction remains pending or unknown. Reconcile that same request before another submission, reservation or profile update can create a duplicate effect. The portal does not infer failure or success from a missing response.
Related questionAre internal AP notes visible to suppliers?
Internal notes and files are excluded from supplier record access, search, notifications and exports. Vendor-visible messages provide the permitted answer, and document links recheck current membership and visibility.
Related questionOther industries
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Industry
Manufacturers and their suppliers
Buyer AP teams and material suppliers coordinating invoice and payment enquiries.
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Industry
Distribution and wholesale buyers
Organisations managing supplier relationships across buyer entities and payment cycles.
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This page
Multi-entity service organisations
AP teams sharing invoice status with contractors and business-service vendors.