Supplier invoice to buyer response

Send an invoice with the right evidence and follow its actual response from the buyer.

Step by step

Invite the supplier AP Specialist

AP Specialist: Verify the supplier relationship and contact before granting an explicit buyer-scoped portal membership.
- Grant the verified supplier relationship
- Updates Vendors, Users, Portal memberships
Submit the invoice Supplier User

Supplier User: Send the complete invoice and checked supporting document under the correct supplier and buyer identity.
- Freeze the invoice and supporting evidence
- Updates Invoice submissions, Submission lines, Document attachments
Reconcile the AP response AP Specialist

AP Specialist: Retain the actual source document acceptance or rejection. Reconcile an unknown handoff before another submission can create a duplicate payable.
- Retain the observed buyer acceptance result
- Updates Invoice submissions, Integration receipts
Refresh invoice and payment status AP Specialist

AP Specialist: Show the latest reconciled source balance and payment observation, with scheduled and settled outcomes kept distinct.
- Show the latest reconciled source state
- Updates Invoice status snapshots, Payment snapshots, Payment allocations

What Vendor Payment Portal enforces at each step.

Check vendor and buyer identity on records, files and requests.
Preserve the original source instruction through unknown outcomes.
Buyer financial authority stays in the appropriate reviewed action and owning system.

Start free, then use Proto to change fields, steps and approvals before your team goes live.