Early payment offers

Publish an offer with a clear basis

An early-payment offer identifies the buyer, supplier, source invoice revision, currency and eligible balance. It states the fixed discount, net payment amount, exclusive acceptance deadline and the expected payment date under the buyer’s terms. The supplier should be able to compare the original eligible amount and proposed net amount directly.

AP Specialist prepares the offer from current payable evidence. AP Manager independently reviews the terms before publication. A draft offer remains internal. The eligible amount cannot exceed the current supported invoice balance, and the discount must leave a positive net payment amount.

Accept the exact unexpired terms

Supplier Admin accepts only an offer inside their active vendor and buyer membership. The decision retains the offer digest, accepting principal and server-observed acceptance time. A normal Supplier User cannot make that commercial decision just because they can read the invoice.

The offer deadline is exclusive: an acceptance at or after the cutoff is rejected. Before accepting, recheck that the offer remains published and the source invoice is still eligible. A changed payable balance, withdrawn offer or earlier active acceptance needs reconciliation rather than silently applying the discount to whatever amount remains.

Wait for the buyer’s confirmation

The acceptance is sent to the configured buyer AP system using its stable command identity. Pending and unknown responses remain visible. Confirmed means the buyer acknowledged the intended reservation and discount arrangement for that source invoice, not that a bank payment settled.

A retried acceptance must return the original decision or reconcile the same instruction. It cannot create another discount reservation or initiate an extra payment. Competing offers against the same invoice balance require an atomic check in the owning payable system; if that reservation cannot be enforced, the portal leaves the arrangement unresolved.

Distinguish offered and realised savings

The proposed discount belongs to the accepted commercial terms. The realised discount comes from the buyer’s observed payment allocation and the settlement condition in those terms. A confirmed acceptance followed by a failed or late payment does not automatically establish that the discount was earned.

For an eligible balance of one thousand and a fixed discount of twenty, the proposed net amount is nine hundred eighty in the invoice currency. The portal records that arithmetic separately from the observed payment and any realised discount allocation. It does not invent a market rate or promise a payment date the buyer has not committed to.

Preserve changes and expired offers

Expiry or withdrawal prevents new acceptance while retaining the earlier published terms. If an accepted arrangement needs a change, reconcile its existing reservation before presenting replacement terms. A support conversation cannot approve a different discount by editing a message. Keep the offer, acceptance, AP acknowledgment and actual payment allocation linked so both teams can explain what was offered, what was accepted and what ultimately happened.