Finance

Bill the delivered commitment

Accountant prepares invoices from actual eligible title-transferred quantities and accepted commercial allocations. Partial billing consumes remaining quantity, net value and tax without applying the same discount again.

Finance Manager independently approves every invoice and credit revision. Posting and actual customer transmission are separate events: an issued invoice can remain awaiting delivery evidence without becoming another invoice on retry.

Supplier bills match accepted, unreturned and unmatched receipt scope. The resulting payable clears the appropriate goods-received balance and records reviewed differences. A bill neither receives inventory again nor changes its quality status.

Reconcile cash with its source

Actual customer cash posts to the bank or cash account and an unapplied balance. Routine eligible allocation clears that balance against an invoice without another bank movement. Discount, write-off and other protected exceptions need their independent financial decision.

Supplier payment requests preserve their approved beneficiary, amount and currency. Actual settlement, authoritative rejection and uncertainty have different consequences. Uncertain outcomes retain their claims until reconciliation, preventing another instruction from spending the same source.

Applications compare the current functional carrying values of the cash and document sources. Any new exchange difference remains distinct from prior unrealized amounts reclassified on settlement. Partial applications allocate the exact source basis and final rounding remainder.

Resolve credits and returns without erasing history

Physical returns use their own custody and disposition evidence. Eligible customer restock restores the original issue-cost basis; supplier return removes the current carrying of the actual receipt descendants. Commercial credit and any price difference receive separate financial review.

Credits settle the eligible original debt before surplus becomes an available customer balance. A refund consumes its exact authorized funding source and actual settlement evidence. Historical cash applications stay intact when a credit funds the refund, and financial credits cannot release held goods.

Close from reconciled balances

Accountant prepares the period reconciliation across bank, open financial items, goods-received balances, stock, transit, WIP, held output, taxes and unresolved interface outcomes. Operational owners explain the remaining quantity and condition facts.

Finance Manager independently approves monetary revaluation and hard close after required evidence and dependencies are satisfied. Later reopening retains the prior close. One reviewed opening ledger and nonposting source detail establish cutover without replaying old receipts, batches or payments.

Receivables and Payables Aging and Local Financial Statements provide the financial view. Implementation describes the configuration and reconciled opening information needed to use it.