Keep daily hotel work connected to the business.
An independent hotel needs a clear view of what is happening beyond the reservation screen. Arrivals depend on room preparation, breakfast depends on available ingredients, and department requests eventually reach the accounts. Hospitality ERP connects that work alongside the property management system your front desk already uses.
Bring current booking and stay information into the operating view. Front desk can follow requested changes and see which outcomes still need confirmation from the PMS. An uncertain response remains visible so the next shift does not mistake a pending request for a confirmed room.
Housekeeping records the work performed and any access restrictions. A supervisor reviews the room before approving readiness. Cleaning, inspection and occupancy remain visible separately, making a disagreement easier to investigate without losing what either team observed.
Follow purchases through actual receipt and move available goods to the departments that need them. A storeroom transfer preserves stock ownership. Actual use records consumption, while unused returns retain their original source and cost. A department request alone does not reduce inventory.
Use reviewed recipes and record the ingredients used in actual preparation. Follow completed output, remaining work and losses with the relevant lot and date information. Keep uncertain or restricted food out of the available quantity until the required review is complete.
Review PMS financial activity against its original charges and payment evidence before bringing it into the company books. Separately sold goods follow their own order and invoice process. Finance can investigate missing source activity without creating another guest bill to cover the difference.
Support everyday kitchen preparation
Prepare for the next arrival · Make room readiness clear · Keep property supplies moving · Reconcile the accounts
Same records, same gates. The configuration changes how the process runs for this team.
Kitchen Manager: Approve KitchenChecks, KitchenDispositions and protected LotDateEvents independently of producer/receiver, inspector, criteria/preparer/material editors
Kitchen Manager: Manage BOMs, BOMLines, ProductionRoutings, RoutingOperations, WorkOrders, KitchenCheckPlans, KitchenCheckCriteria and KitchenDispositions drafts
Review waits for the kitchen manager.
Coordinates actual PMS requests, protected guest references and separately billed goods.
Independently controls property operating exceptions and local commercial commitments.
Plans real service obligations and independently inspects room readiness.
Independently controls recipes, accepted work, terminal output and bounded kitchen fitness.
Controls property supply claims, movement, count, return and ready-shipment decisions.
Prepares source-reconciled local finance and executes approved effects.
Independently controls money, source mappings, valuation and local period close.
See property work, supply and financial balances with their source context.
Prepare for arrivals and follow booking changes with your PMS.
Follow stock from the storeroom to the department and its actual use.
Reconcile local business and PMS financial activity in each company’s books.
Manage local goods sales and keep PMS guest billing aligned with the books.
Plan cleaning, inspect completed work and keep room readiness clear.
Follow actual preparation, food use and cost through the hotel kitchen.
Follow property purchases from the requirement to confirmed supplier payment.
Reconcile current InventoryPositions/StockLayers and exact InventoryReservations by company, property department, warehouse/location, product/base unit and current Lots/LotPortions/Serials with StockTransfers and DepartmentUses/DepartmentUseLines; show owned stock, transit, issued WIP, current restrictions, reserved quantities, actual department consumption and unused return sources separately, retain original lot/date/hold lineage through physical splits and current carrying through movement, count disjoint current leaf populations once without aggregate parents or summed overlapping holds, and keep transfer/request/booking/charge activity from becoming a second consumption or purchase.
Follow each approved local SalesOrders/SalesOrderLines revision and conserved SalesAllocations through current claims, actual ShipmentLines/DeliveryConfirmations, Invoices/InvoiceLines and source-bound return/credit history; preserve the Property Manager order and Finance Manager invoice decisions, distinguish picked/ready quantity from actual title/handover and eligible unbilled scope, allocate accepted net/tax and final remainder once across partial outcomes, retain delivered/returned/lost history without reopening original entitlement, and exclude PMS-owned guest/corporate ledger components so the report cannot manufacture a local receivable or duplicate revenue from a mirrored folio.
Reconcile each approved PurchaseOrders/PurchaseOrderLines revision and its remaining commitment with actual GoodsReceipts/GoodsReceiptLines, independently confirmed ReceiptAcceptances, BillMatches and source-linked supplier returns/credits; show arrived, pending, accepted, rejected, returned and unmatched scope at the relevant property/company cutoff without treating an entire line as accepted from a partial tranche, relate standard stock/receipt variance and GRNI to their own original effect, retain document and functional values separately and prevent multiple match/detail joins from multiplying quantities or payable balances.
Click Start now, then use Proto to configure Hospitality ERP for your business. Set up your workflows, import your data and invite your team.
Related questionThe configured workflow can prepare supported requests under your property policy. Protected changes need the relevant independent approval. A request or acknowledgment remains distinct from the verified PMS outcome that confirms the external state.
Related questionLocal readiness follows actual cleaning and the required independent inspection, with current restrictions considered. Occupancy and PMS availability remain separate. A new fault or conflicting source update can require renewed review before staff rely on the local readiness result.
Related questionStaff see the current instructions allowed by their task access and record why service did not happen. A missed or declined task remains visible for the appropriate follow-up. The system cannot treat a scheduled date or checklist entry as evidence that the room was serviced.
Related questionThe specification covers reviewed recipes, actual preparation and selected packing or replenishment. It follows ingredient use, completed output and relevant food dates, with separate handling of losses and work still in progress. Implementation defines the products and operating checks that will be enabled.
Related questionA transfer changes custody while retaining the company’s stock. Actual consumption has its own source quantity and cost effect. Unused returns preserve the original history, and a booking, room charge or requisition alone does not prove that goods were consumed.
Related questionPMS-originated charges use the selected accounting bridge into the company books. They do not create another local sales invoice or cash receipt. Separately sold goods use their own approved local billing route, with controls preventing the same sale from entering both paths.
Related questionThe payment report and actual settlement evidence have distinct roles. The reviewed mapping identifies the relevant clearing balance, and confirmed bank or cash evidence settles that source once. Unknown outcomes remain unresolved rather than being treated as received money.
Related questionThe model supports separate property responsibilities within the selected company structure. Each legal company retains its ownership and books. Shared visibility does not automatically consolidate accounts, transfer stock between companies or authorize cross-company offsets.
Related questionThis site describes an authored specification. PMS, bank and operational connections must be configured and verified for your selected systems during implementation. No named vendor connector or installed sensor is promised by the website.
Related questionOrdinary manual work in the official interface has no per-user fee. Machine work, retained data and model usage follow the published pricing terms, while implementation is quoted separately. Agree the included application scope and rollout before starting.
Related questionKeep daily hotel work connected to the business.
Coordinate attentive service with dependable property operations.
See property work clearly while keeping company accounts separate.
Coordinate longer stays with current room and service information.
