Reports

Review hotel work and the financial position behind it.

Arrivals and Stay Position

At an explicit property timezone, business date and source-version cutoff, report current PMSReservations, PMSStaySegments and PMSRoomAssignments with the relevant Rooms, RoomTypes and PMSAvailabilitySnapshots; distinguish requested room type from assigned physical room, pending PMSRequests from authoritative confirmed facts, scheduled dates from actual occupancy segments, current projections from unresolved gaps/conflicts and performed stay history from remaining planned scope; use half-open arrival/departure calendar nights only for stated stay measures, never infer financial revenue from those nights, subtract pending requests from an invented local capacity pool or sum stale and current versions as extra guests.

Bookings & front desk · View preview

Room Readiness

At each property's declared cutoff, show one current room with separate PMS occupancy/assignment, local HousekeepingTasks cleaning evidence, independently approved HousekeepingInspections and active RoomRestrictions/RoomDiscrepancies; current readiness requires its exact turnover revision and every applicable prerequisite, with blocked, unknown, conflicting and awaiting-confirmation scope visible; count distinct rooms once despite multiple tasks or overlapping blocks and preserve local restriction versus PMS sellability as separate dimensions, never turn a Clean task or sent status request into an occupied-room checkout or authoritative Available flag.

Bookings & front desk · View preview

Housekeeping Work

Group HousekeepingTasks under the applicable HousekeepingPlans by property, actual assignee and service/turnover date, retaining planned and actual times, access/service preferences, work evidence, inspection outcome and the reason for deferred, declined, incomplete or reopened work; distinguish occupied-room service from a departure turnover and source-driven task generation from real completion, count each current task once while preserving earlier revisions, and do not derive paid time, room availability or supply consumption from task status.

Housekeeping & room readiness · View preview

Kitchen Production and Cost

Reconcile each WorkOrders recipe/version, released material requirement, actual ProductionEntries and terminal ProductionCompletions with WorkOrderCostEntries, BatchMaterialAllocations and BatchReconciliations at one company/property/cost cutoff; keep each ingredient's issue/use/loss/unused return and packaging in its own compatible base unit, actual accepted time sources distinct and normal included loss cost in its single terminal allocation; separate current issued WIP, physical unfinished work, valued held output and eligible completed output, show frozen standard versus attributable actual relief with the signed approved variance and residual close scope once, and never add intermediate throughput or quality release as another finished quantity/value.

Kitchen & food service · View preview

Property Stock and Supply

Reconcile current InventoryPositions/StockLayers and exact InventoryReservations by company, property department, warehouse/location, product/base unit and current Lots/LotPortions/Serials with StockTransfers and DepartmentUses/DepartmentUseLines; show owned stock, transit, issued WIP, current restrictions, reserved quantities, actual department consumption and unused return sources separately, retain original lot/date/hold lineage through physical splits and current carrying through movement, count disjoint current leaf populations once without aggregate parents or summed overlapping holds, and keep transfer/request/booking/charge activity from becoming a second consumption or purchase.

Bookings & front desk · View preview

Purchasing and Receipt Position

Reconcile each approved PurchaseOrders/PurchaseOrderLines revision and its remaining commitment with actual GoodsReceipts/GoodsReceiptLines, independently confirmed ReceiptAcceptances, BillMatches and source-linked supplier returns/credits; show arrived, pending, accepted, rejected, returned and unmatched scope at the relevant property/company cutoff without treating an entire line as accepted from a partial tranche, relate standard stock/receipt variance and GRNI to their own original effect, retain document and functional values separately and prevent multiple match/detail joins from multiplying quantities or payable balances.

Purchasing & suppliers · View preview

Goods Order and Billing Position

Follow each approved local SalesOrders/SalesOrderLines revision and conserved SalesAllocations through current claims, actual ShipmentLines/DeliveryConfirmations, Invoices/InvoiceLines and source-bound return/credit history; preserve the Property Manager order and Finance Manager invoice decisions, distinguish picked/ready quantity from actual title/handover and eligible unbilled scope, allocate accepted net/tax and final remainder once across partial outcomes, retain delivered/returned/lost history without reopening original entitlement, and exclude PMS-owned guest/corporate ledger components so the report cannot manufacture a local receivable or duplicate revenue from a mirrored folio.

Sales & billing · View preview

PMS Ledger Reconciliation

At a fixed connection/property/company/source-version and financial cutoff, reconcile PMSFolios/PMSLedgerEntries to reviewed PMSFinancialBatches/PMSFinancialComponents, PMSBalanceSources/PMSBalanceAllocations, PMSTenderSettlements/PMSTenderAllocations and PMSReconciliations with their exact JournalEntries/JournalLines; show guest/deposit/corporate/tender controls separately by source currency/current functional carrying, retained prior FX and active claims, identify additive source components versus nonposting wrappers or summaries and gaps/conflicts/held/unmapped events, preserve deposit application and inter-ledger transfers without new revenue/bank, and reconcile actual bank settlement to the same clearing source once rather than counting PMS tender plus bank import as two receipts.

Finance · View preview

Receivables and Payables Aging

At an explicit legal-company posting cutoff, age only posted local Invoices and Bills from their actual due dates and remaining commercial/current-carrying basis after eligible CashApplications, PaymentAllocations, CreditApplications, Refunds and FinanceCorrections, showing unapplied or prepaid amounts and reservations separately from settled scope, preserving original source, currency, prior unrealized FX and final partial remainder; keep distinct local control balances reconciled to the local GL, and present PMS-owned guest/deposit/corporate/tender balances only through the separate PMS Ledger Reconciliation report rather than inventing local invoices or adding external folios to local AR.

Finance · View preview

Local Financial Statements

Produce company GL, trial balance, income statement and balance-sheet views from posted JournalEntries/JournalLines at an explicit period/currency cutoff with permitted property/department dimensions, reconciling stock/transit/WIP, local AR/AP/GRNI, bank/cash/tax/FX and the separate PMS guest/deposit/corporate/tender control balances to their source reports; include each opening, physical use/output/title, approved local document, PMS bridge, clearing settlement and signed correction exactly once, exclude nonposting source mirrors and active claims from posted totals while showing unresolved close obligations separately, and do not imply consolidated books, cross-company netting or a universal lodging-tax return.

Finance · View preview

Rooms and daily work

Arrivals and Stay Position

Follow current PMS arrivals, departures and stay changes, with unconfirmed requests and source differences visible.

Explore Bookings & front desk

Booking Request ReviewPMSRequests
StatusPendingApprovalUncertainConflict
PendingApproval
PMS-91804PRP-4632
PMS-41789PRP-9836
Uncertain
PMS-76693PRP-4954
PMS-43551PRP-5278
Conflict
PMS-34796PRP-6855
PMS-25663PRP-2807

Room Readiness

Compare local cleaning and inspection with occupancy and active room restrictions at the stated property cutoff.

Explore Bookings & front desk

Booking Request ReviewPMSRequests
StatusPendingApprovalUncertainConflict
PendingApproval
PMS-91804PRP-4632
PMS-41789PRP-9836
Uncertain
PMS-76693PRP-4954
PMS-43551PRP-5278
Conflict
PMS-34796PRP-6855
PMS-25663PRP-2807

Housekeeping Work

Review assigned work, actual completion and missed or declined service with its reason.

Explore Housekeeping & room readiness

My Housekeeping WorkHousekeepingTasks
YouStatusAssignedInProgressMissedDeclinedBlocked
30 Sep RMS-8994 HT-90936, 23 Sep to 30 Sep, Assigned RMS-3044 HT-10577, 16 Sep to 21 Sep, InProgress RMS-4200 HT-77911, 16 Sep to 23 Sep, Missed RMS-1972 HT-85485, 16 Sep to 23 Sep, Declined RMS-3625 HT-13461, 17 Sep to 25 Sep, Blocked RMS-9114 HT-24062, 24 Sep to 30 Sep, Assigned HT-90936HT-10577HT-77911HT-85485HT-13461HT-24062 today · 17 Sep
  • RMS-8994: HT-90936, 23 Sep to 30 Sep, Assigned
  • RMS-3044: HT-10577, 16 Sep to 21 Sep, InProgress
  • RMS-4200: HT-77911, 16 Sep to 23 Sep, Missed
  • RMS-1972: HT-85485, 16 Sep to 23 Sep, Declined
  • RMS-3625: HT-13461, 17 Sep to 25 Sep, Blocked
  • RMS-9114: HT-24062, 24 Sep to 30 Sep, Assigned

Kitchen and property supply

Kitchen Production and Cost

Reconcile actual preparation, attributable work in progress and completed output against the approved standard.

Explore Kitchen & food service

Kitchen Production ScheduleWorkOrders
StatusReleasedInProgressPartiallyCompletedCompletedPendingClose
05 Sep06 Oct PRP-4515 WO-89076, 23 Sep to 02 Oct, Released PRP-9069 WO-40143, 13 Sep to 19 Sep, InProgress PRP-1442 WO-77444, 17 Sep to 22 Sep, PartiallyCompleted PRP-4832 WO-99413, 05 Sep to 09 Sep, Completed PRP-2652 WO-42982, 17 Sep to 26 Sep, PendingClose PRP-6003 WO-54494, 29 Sep to 06 Oct, Released WO-89076WO-40143WO-77444WO-99413WO-42982WO-54494 today · 17 Sep
  • PRP-4515: WO-89076, 23 Sep to 02 Oct, Released
  • PRP-9069: WO-40143, 13 Sep to 19 Sep, InProgress
  • PRP-1442: WO-77444, 17 Sep to 22 Sep, PartiallyCompleted
  • PRP-4832: WO-99413, 05 Sep to 09 Sep, Completed
  • PRP-2652: WO-42982, 17 Sep to 26 Sep, PendingClose
  • PRP-6003: WO-54494, 29 Sep to 06 Oct, Released
Property Stock and Supply

Purchasing and Receipt Position

See available, held and committed goods alongside department transfers, actual use and remaining source quantities.

Explore Purchasing & suppliers

Purchase Approval QueuePurchaseOrders
Submitted
  • PO-52739 PRP-1395 50
  • PO-86562 PRP-5833 390
  • PO-24215 PRP-7006 320
  • PO-81512 PRP-4233 580
  • PO-50241 PRP-1222 700
PO-52739
Property
PRP-1395
Supplier
VND-038
CurrentTotal
90
ApprovalBasis
50
Currency
CRR-5742

Approval conditions.

Purchasing and Receipt Position

Follow commitments through actual arrival, accepted tranches, bill matching and the unresolved remainder.

Explore Purchasing & suppliers

Purchase Approval QueuePurchaseOrders
Submitted
  • PO-52739 PRP-1395 50
  • PO-86562 PRP-5833 390
  • PO-24215 PRP-7006 320
  • PO-81512 PRP-4233 580
  • PO-50241 PRP-1222 700
PO-52739
Property
PRP-1395
Supplier
VND-038
CurrentTotal
90
ApprovalBasis
50
Currency
CRR-5742

Approval conditions.

Goods Order and Billing Position

Review approved local orders, actual handover and eligible billing without adding PMS guest charges to that route.

Explore Sales & billing

Sales Orders Awaiting ApprovalSalesOrders
Submitted
  • SO-67372 PRP-2729
  • SO-60676 PRP-1769
  • SO-77869 PRP-1183
  • SO-67634 PRP-8170
  • SO-72033 PRP-5657
SO-67372
Property
PRP-2729
Account
ACC-150
ShipmentMode
Carrier
NetTotal
740
CreditReview
CR-84855

Approval waits for the property manager.

Reconciliation and company accounts

PMS Ledger Reconciliation

Compare original guest, deposit, corporate and clearing activity with reviewed local postings and unresolved source exceptions.

Receivables and Payables Aging

Review remaining local invoice and bill balances at the selected cutoff, with their current carrying and settlement history.

Explore Finance

Invoices Awaiting ApprovalInvoices
PendingApproval
  • INV-85498 PRP-1215
  • INV-35283 PRP-5472
  • INV-41375 PRP-9144
  • INV-26552 PRP-4801
  • INV-14418 PRP-5392
INV-85498
Property
PRP-1215
Account
ACC-110
DocumentType
Invoice
NetAmount
290
TaxAmount
840

Approval waits for the finance manager.

Local Financial Statements

Read each company's posted financial position with separate property dimensions and the relevant reconciled controls.

Explore Finance

Invoices Awaiting ApprovalInvoices
PendingApproval
  • INV-85498 PRP-1215
  • INV-35283 PRP-5472
  • INV-41375 PRP-9144
  • INV-26552 PRP-4801
  • INV-14418 PRP-5392
INV-85498
Property
PRP-1215
Account
ACC-110
DocumentType
Invoice
NetAmount
290
TaxAmount
840

Approval waits for the finance manager.

Read the cutoff and units

A current PMS mirror can be incomplete while source updates are being reconciled. Reports retain that uncertainty and identify their source version and cutoff. Missing data is not reported as a completed zero.

Keep calendar stay nights separate from elapsed time, and product quantities separate by compatible unit. Financial results retain their company and currency basis. A folio total and its underlying events are not additional revenue, and a department transfer is not another purchase or consumption event.

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