Finance

Reconcile tender with actual money

PMS tender reporting establishes its source event, not bank settlement. Accountant follows the remaining clearing amount to independently verified bank or cash custody, preserving actual fees, currencies and partial settlement.

Finance Manager separately approves the exact clearing-settlement effect. Bank cannot be posted once from the PMS report and again from the bank import. A documented direct-bank source uses its one reviewed route rather than both paths. Signed tender assets and liabilities can settle through a net receipt, debit or genuine zero offset. Actual fees have one owner; a zero-cash packet needs no invented bank movement.

Unmatched actual money may use an explicitly Finance Manager-approved suspense account while its source is investigated. Later resolution consumes the remaining suspense and identified tender sources, reclassifying their carrying without another bank movement.

Returned, failed and uncertain payments preserve earlier history and current claims. A PMS guest-refund request stays within its configured source/provider authority; only the verified actual outcome affects the bridge. Local goods refunds use their separate approved funding source.

Keep carrying values and corrections aligned

Partial settlements relieve their exact current source carrying and prior unrealized exchange amounts, with the final rounding remainder. Incremental exchange differences remain separate from zero-net reclassification of prior unrealized FX.

PMS and ERP valuations reconcile at the same cutoff. Importing a source valuation cannot add a second whole gain or loss already recognized locally. Tax, fee and package component treatment follows the reviewed customer mapping rather than an assumed jurisdiction rule.

Signed corrections retain the original event and every affected posted descendant. A cancellation or refund cannot erase consumed supplies, a performed stay or an actual goods handover. Source-controlled accounts require the supported correction path.

Close from reconciled source balances

Accountant reconciles local bank, receivables, payables, inventory, transit, WIP and goods-received balances alongside the PMS guest, deposit, corporate and tender-clearing controls. Missing source coverage and unresolved integration outcomes remain visible.

Finance Manager independently approves period close after required evidence and dependencies reconcile. Cutover starts from one company opening ledger with nonposting source detail, preserving earlier charges, deposits, food use and cash without replaying them.

PMS Ledger Reconciliation, Receivables and Payables Aging and Local Financial Statements support this work. The PMS-to-books process explains the bridge and settlement approvals.