Reporting

Follow arrivals and the current stay position

Arrivals and Stay Position uses the current authoritative PMS reservation, assignment and stay information. It distinguishes room-type demand from physical rooms, actual occupancy from planned dates, and confirmed state from pending requests or unresolved source gaps.

Stay nights use the property’s calendar and timezone. Actual events retain their timestamps, while the business or service date is separate from ERP posting periods. The report does not infer room revenue from a guessed nightly rate or create an alternate room-availability engine.

Connect kitchen output with actual supply use

Kitchen Production and Cost follows released recipe work, actual accepted inputs and time, terminal output, standard value and signed variance. Packaging counts and ingredient quantities retain their own units; intermediate throughput is not added as another finished quantity.

Property Stock and Supply separates current storeroom or department custody, active reservations, actual consumption, unused returns and issued WIP. Held valued food remains financially owned while its eligibility is restricted. Aggregate lot history is not another current stock balance.

These views help the kitchen and warehouse explain a difference without assuming that a PMS charge or housekeeping completion proves physical use. Food-service cost and guest revenue may reference the same service while retaining different economic owners.

Follow purchases and local goods orders

Purchasing and Receipt Position compares approved commitments with actual arrivals, accepted tranches, returns and matched bills. A partial receipt remains partial even after one supplier invoice is matched.

Goods Order and Billing Position follows the local goods route from accepted order through actual handover and eligible billing. Performed, returned, cancelled and remaining quantities stay distinguishable; their commercial value is allocated once across those transitions.

The local goods report does not add PMS folio charges as extra invoices. A source routing choice determines which system owns that sale before its effect, and a correction preserves the original history.

Reconcile the PMS bridge to the books

PMS Ledger Reconciliation compares authoritative additive source components with approved, posted and held bridge scope. Guest receivable, deposits, corporate balances and tender clearing remain distinct. Missing, duplicated or conflicting source events are part of the report rather than silently treated as zero.

A wrapper or folio summary is not added to its underlying detail. PMS tender events and actual bank settlements reconcile through the same clearing source, avoiding a second cash entry. Source and ERP monetary carrying use an explicit common cutoff.

Receivables and Payables Aging follows the selected local open financial sources and actual settlements. Local Financial Statements reconcile the company’s posted books with their subledger and PMS controls. Different transaction currencies are not summed as though they were one monetary unit.

Keep access and history useful

Reports follow current role, company, property and purpose scope. Attendants receive needed room/task information without unrestricted guest documents, folios or payment details. A report’s visibility does not grant authority to approve its underlying action.

Approved mappings and retained source versions explain why a number appeared. Corrections preserve earlier facts, and incomplete history remains explicit at cutover. One reconciled opening ledger and nonposting detail prevent historical imports from recreating past charges, stock or payments.

The report catalogue groups the complete set; roles and permissions explains who prepares and reviews the work.