Order to cash

Step by step

1. Quote Front Desk Coordinator

   Front Desk Coordinator prepares the account, items, quantities, terms and current price basis. Product units, currency and tax treatment remain explicit. Customer agreement and the quote’s revision are retained for the order reviewer, including any changes to promised quantities or delivery arrangements.

   • Current customer offer
   • Updates Quotes, Quote lines, Accounts, Price list entries

2. Sales order Property Manager

   Independent Property Manager approves the exact order revision, excluding its preparer and material editors. Current commercial authority, required credit review and finite exceptions must be satisfied. The accepted scope freezes the local billing route and allocates quantities and net amounts that later fulfillment can consume.

   • Independently accepted local goods order
   • Updates Sales orders, Sales order lines, Sales allocations, Credit reviews, Approval decisions
   ApprovalA person approves before the work moves on.

3. Pick and ship Warehouse Operator

   Warehouse Operator picks eligible approved stock and records verified actual handover after Warehouse Manager’s required readiness authorization. Actual customer handover or carrier dispatch issues the exact quantity and carrying value once. Partial shipments preserve the remainder; delivery confirmation retains acceptance history without another stock issue. Only remaining scope confirmed eligible after reconciliation supports a further attempt.

   • Actual handover and stock cost once
   • Updates Pick tasks, Inventory reservations, Shipments, Shipment lines, Stock events, Delivery confirmations

4. Invoice Finance Manager

   Independent Finance Manager approves the current invoice against actual title-transferred, unreturned and unbilled source. Net amount, tax and adjustments follow the accepted allocation and reviewed posting basis. Posting creates the receivable and appropriate revenue/tax effect without repeating shipment cost. A PMS folio mirror never creates a second local invoice for that source.

   • Approved local receivable and revenue/tax
   • Updates Invoices, Invoice lines, Sales allocations, Approval decisions, Journal entries
   ApprovalA person approves before the work moves on.

5. Cash applied Accountant

   Accountant records confirmed local receipt evidence and allocates eligible cash to remaining invoice debt. Payment and document currencies reconcile through their recorded rates and current carrying. Discounts, write-offs, credits and refunds follow their required Finance Manager decisions. Unapplied cash stays available only within its proper account and currency scope; another PMS tender import cannot recreate it.

   • Confirmed local cash allocated once
   • Updates Cash receipts, Cash applications, Credit applications, Bank statement lines, Journal entries

Front Desk Coordinator

Prepares quotes and orders.

Property Manager

Independently approves local order acceptance.

Warehouse Operator

Records physical fulfillment, with Warehouse Manager approving required readiness and stock exceptions.

Accountant

Prepares finance and applies confirmed cash.

Finance Manager

Independently approves invoices, credits and required payment exceptions. Sales & billing explains local goods sales alongside the separately owned PMS folio route.