Approve sales orders and Quotes exceptions independently of creators, acceptance recorders where material and all material editors
Approve PMS requests protected changes and room restrictions releases through exact property request/room restriction release decisions
Approve Properties, property PMS operational mappings, department policy, Accounts and commercial prices through master changes
Review room discrepancies and authorize their exact evidenced resolution
Can't
Override actual PMS occupancy, issue a financial bridge approval or substitute for independent room/kitchen inspection
Starts on: Sales Orders Awaiting Approval
Housekeeping Attendant
Performs assigned authorized room work and records actual observations.
Can
View assigned housekeeping tasks and purpose-limited Rooms service/access instructions
Record actual permitted work, declined/missed service, observations, actual department uses evidence and room discrepancies
Place an immediate restrictive room restrictions observation within policy
Can't
Inspect its own cleaning, view full guest/folio/financial records, enter contrary to current access instructions, infer supply consumption from task status or change PMS occupancy
Starts on: My Housekeeping Work
Housekeeping Supervisor
Plans real service obligations and independently inspects room readiness.
Can
Manage housekeeping plans and housekeeping tasks within current property/source scope
Record and sign its own inspection packet only when independent of those task/cleaning contributors
Another actual supervisor is required where task duties overlap
Reviews and approves
Approve housekeeping plans through independently reviewed master changes
Accept housekeeping inspections through room readiness after actual checks, independently of actual cleaners and task preparers/material editors
Review room discrepancies and current overlapping restrictions
Can't
Approve readiness for its own cleaning/task preparation, release a protected maintenance block or claim that local inspection makes a room available in the PMS
Starts on: My Housekeeping Work
Kitchen Operator
Performs assigned released preparation and actual food service, and records required factual checks.
Manage BOMs, BOM lines, production routings, routing operations, work orders, kitchen check plans, kitchen check criteria and kitchen dispositions drafts
Execute fully approved terminal output, including valued Held output, after required Finance Manager nonzero variance approval
Apply exact approved fitness/hold decisions without another stock/value posting
Another actual Kitchen Manager is required where duties overlap
Reviews and approves
Approve technical/safe-use/check/shelf-life masters independently through master changes
Approve work orders release with frozen recipe/material/cost prerequisites
Accept production entries, batch material allocations, batch reconciliations and production completions independently of relevant actual producer, recorder, preparer and material editors
Approve kitchen checks, kitchen dispositions and protected lot date events independently of producer/receiver, inspector, criteria/preparer/material editors
Approve work orders quantity close independently with additional Finance Manager residual approval when required
Can't
Self-approve or use fitness to bypass finance
Starts on: Kitchen Production Schedule
Purchasing Manager
Prepares supplier commitments and controls independently approved purchasing limits.
Can
Manage Suppliers, Requisitions, purchase orders and lines
Prepare supplier return, commitment-amendment and bill evidence
Reviews and approves
Approve Suppliers commercial activation independently through master changes, with separate Kitchen Manager food requirements and Finance Manager bank/financial controls
Approve Requisitions and purchase orders independently within finite current entity/currency limits, requesting Finance Manager otherwise
Can't
Confirm its own procurement receipt, approve its own commitment or change protected beneficiary/payment authority
Starts on: Purchase Approval Queue
Warehouse Operator
Records actual property-stock receipt, movement, independent receipt acceptance and goods handover.
Can
Prepare goods receipts and goods receipt lines
Execute exact approved lot portions segregation, transfers, picks, packing, customer handover/carrier dispatch and return custody
Record delivery confirmations, blind counts and factual lot date events
Place immediate restrictive kitchen holds for actual adverse scope
Record actual nonfood department uses with the real consumer identity and execute approved stock effects and physical disposition within Warehouse Manager and required Finance Manager authority
Actual receipt recorder may confirm its factual acceptance when independent of purchasing
cost and food fitness remain separate reviewers
Reviews and approves
Accept receipt acceptances independently of buyer/PO preparer/commercial approver after actual quantity/condition and protected cost review
Can't
Release food fitness, approve its own count/return decision, edit costs or approve orders/invoices/refunds
Starts on: Receipt Acceptance Review
Warehouse Manager
Controls property supply claims, movement, count, return and ready-shipment decisions.
Can
Manage Warehouses, Locations, stock transfers, inventory counts and inventory reservations within approved demand and current portion/date/fitness constraints
Approve stock transfers, Shipments, Returns, return dispositions, department uses and count stock events independently of relevant preparers/material editors/performers/counters
Approve operational stock release only after every required independent Kitchen Manager fitness/date decision permits the same scope
Review receipt readiness and exact segregation
Can't
Manufacture a sales approval for production/department demand or override kitchen holds, source ownership and financial closure
Starts on: Receipt Acceptance Review
Accountant
Prepares source-reconciled local finance and executes approved effects.
Can
Manage draft Invoices, Bills, bill matches, cash receipts, cash applications, credit applications, payment runs, Payments, payment allocations, Refunds and finance corrections for the local route
Record verified actual bank/cash and execute routine eligible local receipt/application under policy
Execute exact Finance Manager-approved PMS bridge and actual settlement packets
Prepare journal entries, revaluation runs and close tasks
Can't
Create local invoices/receipts/refunds from PMS guest events, approve its own monetary effects or release uncertain claims as failed
Starts on: Receipt Acceptance Review
Finance Manager
Independently controls money, source mappings, valuation and local period close.
Reviews and approves
Approve Invoices and every credit revision independently of preparers/material editors
Approve credit reviews exceptions, above-limit purchase orders, Bills exceptions, payment runs/Payments release, every Refunds and finance corrections
Approve PMS financial batches, PMS tender settlements and PMS reconciliations independently for exact finite source groups, mappings, claims, bank evidence, currency/current carrying and period
Approve monetary PMS requests exceptions without claiming external execution
Approve standard costs, posting profiles, tax codes, exchange rates, bank accounts, protected supplier banks and PMS financial policies through master changes
Approve production completions nonzero variance, additional work orders residual close, protected stock value/loss, journal entries/cash transfers, revaluation runs, accounting periods close/reopen and migration batches
Can't
Substitute a second account of the same person for independence or replace actual PMS/physical evidence
Starts on: Purchase Approval Queue
Set up Hospitality ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.
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