Inventory & property supply

Know where the stock is

Inventory positions represent current physical custody by company, property storage location and product. Cost layers retain the associated carrying value. Actual stock events explain receipts, moves, issues and corrections without treating receipt history as another current balance.

Products use their appropriate base units and reviewed pack conversions. Required food tracking preserves lots, identifiable portions and relevant dates. Nonfood items follow their selected tracking policy; the model does not turn every towel or amenity into a kitchen batch.

Reserve supply for the right work

A requirement, reservation and actual stock issue have different purposes. Department or kitchen needs can claim eligible stock against their approved scope. Converting a soft claim to a hard claim replaces its earlier state instead of subtracting the quantity twice.

Current ownership, available quantity and relevant food fitness remain part of eligibility. A new hold blocks execution while preserving the affected claim for reconciliation. Moving reserved goods to another bin does not make them available to a different department.

Move goods without inventing consumption

Warehouse Manager independently authorizes protected stock movement. Warehouse Operator records actual dispatch and destination receipt, including partial transfers or unresolved differences. Same-company transit preserves its departure quantity and carrying until actual arrival or approved resolution.

A transfer to an outlet or housekeeping storeroom remains owned stock. It does not become expense merely because it is nearer the team that will use it. Source and destination must not both retain the same current quantity after a completed move.

Record actual department use

Warehouse Manager independently authorizes the exact department-consumption scope and current eligibility. Kitchen Operator records actual food-service use. Nonfood use identifies its actual user, including the Housekeeping Attendant using room supplies; Warehouse Operator records and executes the approved stock effect.

The consumption event owns its exact stock quantity, carrying relief and selected expense or cost-of-goods treatment. A housekeeping completion, recipe plan or PMS room charge cannot create that physical event by itself.

Food service can share an underlying service reference with a PMS charge while retaining a different economic effect. The stock cost and the PMS revenue are reconciled as related facts, not duplicate charges or a presumed quantity derived from a financial total.

Preserve condition and age

Relevant food has its actual lot and portion identity, manufacture and opening evidence, and effective date rules. Partial opening or release affects only an identified segregated population. Unopened goods retain their original dates and required restrictions.

Kitchen Manager independently approves selected fitness and protected date changes, excluding the relevant preparers, producers and observers. Every applicable hold remains effective until resolved. Transferring, repacking or returning goods does not reset age or automatically release them.

Staged kitchen materials remain inventory before actual production issue. Issued resources belong to exclusive WIP; their unused return consumes only the original issue’s remaining unconsumed and unreserved physical scope at its issue basis.

Count and correct actual remaining sources

Blind counts use a locked physical scope and current identity snapshot. Away transit and issued WIP are reconciled separately. Independent Warehouse Manager review excludes counters and preparers, with additional Finance Manager authority for protected values, discoveries or other required exceptions.

Stale movement, claim or population changes must be resolved before posting a count correction. An expected-zero discovery is reviewed explicitly rather than assigned a fabricated percentage variance.

Customer returns preserve original issue lineage; supplier returns remove current descendant carrying. Corrections follow actual consumed, moved or delivered dependents and retain historical events. Property Stock and Supply and kitchen work make those remaining quantities and responsibilities visible.