Supplier Performance
On-time delivery %, incoming-inspection reject %, and price variance per vendor.
Purchasing
Requisitions, sourcing, purchase orders, receiving, three-way match and supplier performance, with approval where money is committed.
- PO-0442 · PRD-2041 FinishedGood1 EA
- PRD-3310 Raw2 EA
- PRD-5107 SubAssembly0.8 KG
- PRD-5140 SubAssembly6 EA
Requisitions
A requisition is a request to buy: item, quantity, need date, cost centre and reason. Planned purchase orders from MRP become requisitions on release. Expense purchases are keyed by hand. Requisitions above a threshold route to an approver before a buyer can act.
Approval conditions
The assigned Approver reviews submitted requisitions and POs, records the decision in Approvals, and approves the purchase (Status: Submitted → Approved).
Submitted
- PO-55389 VND-020 8 d
- PO-89371 VND-208 9 d
- PO-68571 VND-238 8 d
- PO-24669 VND-207 3 d
- PO-82651 VND-231 4 d
PO-55389
- Vendor
- VND-020
- OrderDate
- 09 Sep
- RequiredDate
- 15 Sep
- TotalAmount
- 9,911.53
- Buyer
- TL
Approval waits for the approver.
Suppliers and sourcing
The supplier record holds contacts, terms, currency, lead times, certificates and the approved-item list with agreed prices. Requests for quotation go to several suppliers and the comparison lands on one screen. Blanket orders fix price and terms for a period and let releases be called off against them.
Approval conditions
Visible to: Buyer, Quality Inspector. Visibility does not establish approval authority.
PendingQC
- GR-67393 PO-76934 5 d
- GR-21462 PO-31733 13 d
- GR-55779 PO-17489 14 d
- GR-93355 PO-58041 13 d
- GR-87386 PO-98542 13 d
GR-67393
- PurchaseOrder
- PO-76934
- ReceiptDate
- 12 Sep
- Warehouse
- WRH-130
- ReceivedBy
- VJ
- Status
- PendingQC
Approval conditions.
Purchase orders
Buyer converts requisitions into purchase orders, combining lines for the same supplier. A purchase order carries quantities, prices and required dates and moves through Draft → Submitted → Approved → PartiallyReceived → Received → Closed. The assigned Approver decides submitted purchases; additional approval thresholds are configured for the plant. Supplier dispatch and acknowledgement are integration events and must not bypass that decision.
You
| Purchase Order Number | Vendor | Order Date | Required Date | Status |
|---|---|---|---|---|
| PO-30529 | VND-130 | 11 Sep | 15 Sep | Draft |
| PO-72869 | VND-227 | 08 Sep | 16 Sep | Submitted |
| PO-91794 | VND-174 | 15 Sep | 23 Sep | Approved |
| PO-10329 | VND-104 | 08 Sep | 15 Sep | PartiallyReceived |
| PO-15539 | VND-191 | 13 Sep | 17 Sep | Received |
| PO-17063 | VND-065 | 13 Sep | 16 Sep | Cancelled |
Receiving
Goods are received against an order line. Over-delivery tolerance, early-delivery tolerance and inspection requirement come from the item and supplier records. If inspection is required, the receipt goes to a quarantine location and a quality inspection is created; accepted quantity moves to stock, rejected quantity goes back or is scrapped.
Three-way match
The supplier invoice is matched to the purchase order and the goods receipt, line by line, within price and quantity tolerances. A match posts the payable; an exception goes to the buyer or accountant with the difference explained. Nothing is payable before it is received.
Supplier performance
On-time delivery, quantity accuracy, incoming inspection reject rate and price variance are recorded per receipt and rolled up per supplier, so the sourcing decision next quarter is based on what happened, not on the last phone call.
Modules
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Product engineering
Items, bills of material, routings and engineering change, with revision control on all of it.
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Planning
Demand, master schedule, MRP and capacity: from what customers want to what the plant and suppliers must do, with every planned order traceable to its demand.
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Shop floor
Work orders, dispatch, operations, labour, material issue, scrap and completion, recorded where the work happens.
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Inventory
Warehouses, locations, lots and serials, every stock movement, cycle counting and valuation that reconciles to the ledger.
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Purchasing
Requisitions, sourcing, purchase orders, receiving, three-way match and supplier performance, with approval where money is committed.
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Quality
Inspection plans, incoming and in-process inspection, non-conformance, corrective action, holds and certificates, tied to the exact lot or order.
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Costing and finance
Standard costs, cost rollups, work-in-progress, variances and the journal entries that make every movement a posting.
Reports
All reportsRoles and permissions
Owns MRP, work-order release, scheduling, and BOM/Routing maintenance.
Manages procurement of raw materials and components.
Performs inspections and dispositions non-conforming material.
Owns the general ledger, payables, and receivables for manufacturing transactions.
Executes assigned production operations; separately assigned receiving and stock-handling permissions cover warehouse work.
Makes assigned purchasing and control decisions independently of the person who requested or prepared them.
Related processes
Procure to pay
Requisition, approval, purchase order, receipt, inspection, three-way match and payment authorisation, with segregation of duties built in.
6 stages · 2 approvals
Engineering change
Changing an item, a bill or a routing without breaking the jobs already on the floor or the stock already on the shelf.
6 stages · 1 approval
Period close
Closing a manufacturing period: open labour, work orders, inventory reconciliation, accruals, variances and the lock.
6 stages · 2 approvals