Close planning
Give every close a clear calendar, scope and owner.
Financial Close Management
Bring every close task, review and sign-off together.
Financial close management software for close checklists, account reconciliations, journal reviews and period sign-offs.
Live
View filterStatusNotStartedInProgressReviewedLockPendingLockFailedReopenPendingReopenFailedReopened
| Period Code | Entity | Status | Target Close Date | Task Count | Tasks Done |
|---|---|---|---|---|---|
| PC-511 | ENT-103 | NotStarted | 04 Oct | 31 | 50 |
| PC-895 | ENT-511 | InProgress | 08 Oct | 34 | 540 |
| PC-620 | ENT-472 | Reviewed | 27 Sep | 22 | 840 |
| PC-795 | ENT-737 | LockPending | 30 Sep | 14 | 510 |
| PC-548 | ENT-986 | LockFailed | 09 Oct | 28 | 460 |
| PC-901 | ENT-830 | ReopenPending | 14 Oct | 31 | 770 |
Illustrative records derived from the system specification.
A close process that fits your finance team
Controllers, close managers and accounting teams coordinating period-end work.
- Defined tables
- 26
- Operational views
- 18
- Defined roles
- 8
- Reports
- 8
Defined in the planned system specification.
What’s inside.
Financial close management software for close checklists, account reconciliations, journal reviews and period sign-offs.
Task management
Keep close work, evidence and handoffs in one place.
Reconciliations
Connect every account balance to evidence and independent review.
Journal and variance review
Review accounting entries and explain the movements that matter.
Control testing
Keep control tests, findings and follow-up connected to the close.
Sign-off and audit
Keep final decisions separate from confirmed ledger locks.
Bring every close task, review and sign-off together
View filterStatusNotStartedInProgressReviewedLockPendingLockFailedReopenPendingReopenFailedReopened
| Period Code | Entity | Status | Target Close Date | Task Count |
|---|---|---|---|---|
| PC-511 | ENT-103 | NotStarted | 04 Oct | 31 |
| PC-895 | ENT-511 | InProgress | 08 Oct | 34 |
| PC-620 | ENT-472 | Reviewed | 27 Sep | 22 |
| PC-795 | ENT-737 | LockPending | 30 Sep | 14 |
| PC-548 | ENT-986 | LockFailed | 09 Oct | 28 |
| PC-901 | ENT-830 | ReopenPending | 14 Oct | 31 |
View filternot Locked
- CC-1608: CP-55279, 06 Oct to 12 Oct, NotStarted
- CC-3963: CP-41570, 03 Oct to 11 Oct, InProgress
- CC-9851: CP-24149, 15 Oct to 22 Oct, Reviewed
- CC-8589: CP-14873, 07 Oct to 09 Oct, LockPending
- CC-2301: CP-64563, 15 Oct to 17 Oct, LockFailed
- CC-8538: CP-97418, 30 Sep to 03 Oct, ReopenPending
View filterPendingYou
- SGN-97479 CP-92405 3 d
- SGN-48190 CP-57959 in 8 d
- SGN-40899 CP-97000 in 9 d
- SGN-36835 CP-82362 in 10 d
- SGN-39590 CP-41079 today
SGN-97479
- ClosePeriod
- CP-92405
- RequiredRole
- SeniorAccountantReviewer
- AssignedAt
- 05 Oct
- ManagementRepresentation
- MR-22613
Illustrative preview · actions are unavailable here.
View filterStatusSubmittedReviewedYou
View filterYouStatusNotStartedInProgressSubmittedBlocked
| Task Code | Close Period | Name | Category | Due Date |
|---|---|---|---|---|
| TC-199 | CP-66563 | Task 460 | Cash | 20 Oct |
| TC-587 | CP-11438 | Task 694 | AR | 02 Oct |
| TC-705 | CP-87825 | Task 657 | AP | 27 Sep |
| TC-375 | CP-94439 | Task 550 | Inventory | 07 Oct |
| TC-568 | CP-84543 | Task 624 | FixedAssets | 27 Sep |
| TC-606 | CP-65037 | Task 155 | Payroll | 10 Oct |
View filterStatusnot Done or Skippedoverdue
| Task Code | Close Period | Name | Owner | Due Date |
|---|---|---|---|---|
| TC-704 | CP-17962 | Task 931 | JL | 29 Sep |
| TC-980 | CP-88656 | Task 237 | MA | 26 Sep |
| TC-663 | CP-12874 | Task 231 | EM | 26 Sep |
| TC-307 | CP-73716 | Task 265 | YZ | 03 Oct |
| TC-131 | CP-10711 | Task 853 | BW | 28 Sep |
| TC-670 | CP-18142 | Task 349 | JM | 20 Oct |
View filterPendingReviewYou
| Review Number | Close Period | JEReference | JEDate | Type |
|---|---|---|---|---|
| JER-85549 | CP-69451 | JRF-316 | 07 Oct | AutoPosted |
| JER-18721 | CP-49881 | JRF-403 | 09 Oct | Manual |
| JER-38630 | CP-61111 | JRF-561 | 20 Oct | Recurring |
| JER-81014 | CP-15489 | JRF-690 | 07 Oct | Reversing |
| JER-47927 | CP-20211 | JRF-476 | 11 Oct | Adjusting |
| JER-31853 | CP-24120 | JRF-818 | 11 Oct | Correcting |
View filterStatusScheduledInProgressnext 7 days
| Test Number | Control | Test Period Start | Test Period End | Tester |
|---|---|---|---|---|
| ST-19885 | SXC-3128 | 17 Oct | 24 Oct | HU |
| ST-51352 | SXC-2257 | 02 Oct | 06 Oct | EP |
| ST-43770 | SXC-6983 | 17 Oct | 23 Oct | AL |
| ST-91471 | SXC-8157 | 30 Sep | 04 Oct | DR |
| ST-10315 | SXC-4243 | 15 Oct | 15 Oct | WJ |
| ST-27767 | SXC-1811 | 27 Sep | 05 Oct | UC |
View filterStatusnot Closed
| Deficiency Number | Control | Severity | Description | Owner |
|---|---|---|---|---|
| CD-20663 | SXC-3659 | DeficientWithCompensating | Open cd-633 | JS |
| CD-76218 | SXC-3306 | SignificantDeficiency | RemediationInProgress cd-147 | PL |
| CD-79536 | SXC-5795 | MaterialWeakness | RemediatedPendingRetest cd-730 | JP |
| CD-67062 | SXC-7856 | DeficientWithCompensating | Retested cd-331 | EF |
| CD-77294 | SXC-3045 | SignificantDeficiency | Open cd-140 | MM |
| CD-44408 | SXC-5964 | MaterialWeakness | RemediationInProgress cd-709 | MF |
View filterStatusOpenInProgress
| Issue Number | Close Period | Source | Severity | Description |
|---|---|---|---|---|
| IL-21994 | CP-30950 | ReconVariance | Low | Open il-518 |
| IL-77017 | CP-29698 | JEReviewRejected | Medium | InProgress il-516 |
| IL-16943 | CP-82935 | FluxUnexplained | High | Open il-816 |
| IL-28045 | CP-67925 | TaskBlocked | Critical | InProgress il-840 |
| IL-65283 | CP-61855 | ControlException | Low | Open il-640 |
| IL-37705 | CP-98991 | Manual | Medium | InProgress il-225 |
View filterStatusPendingApprovalApprovedPendingLedgerFailed
| Reopen Number | Close Period | Prior Lock | Reason | Requested At |
|---|---|---|---|---|
| PRR-27775 | CP-96262 | PL-65278 | PendingApproval prr-974 | 16 Oct |
| PRR-24645 | CP-28033 | PL-48180 | Approved prr-281 | 03 Oct |
| PRR-14715 | CP-26527 | PL-52648 | PendingLedger prr-424 | 27 Sep |
| PRR-86105 | CP-68981 | PL-95794 | Failed prr-989 | 19 Oct |
| PRR-92978 | CP-46092 | PL-75609 | PendingApproval prr-662 | 30 Sep |
| PRR-51231 | CP-16996 | PL-60385 | Approved prr-712 | 06 Oct |
View filterYouStatusNotStartedPreparedRejected
| Recon Number | Close Period | Account | Account Type | GLBalance |
|---|---|---|---|---|
| AR-89268 | CP-93039 | ACC-244 | Cash | 370 |
| AR-23802 | CP-32793 | ACC-292 | AR | 290 |
| AR-36625 | CP-81528 | ACC-211 | AP | 750 |
| AR-45120 | CP-76503 | ACC-787 | Inventory | 190 |
| AR-11265 | CP-46121 | ACC-287 | FixedAsset | 350 |
| AR-35823 | CP-48908 | ACC-819 | Accrual | 100 |
View filterPreparedYou
| Recon Number | Close Period | Account | Preparer | GLBalance |
|---|---|---|---|---|
| AR-55897 | CP-60133 | ACC-900 | EU | 730 |
| AR-43106 | CP-33626 | ACC-179 | UJ | 470 |
| AR-53839 | CP-23523 | ACC-141 | ZL | 470 |
| AR-30629 | CP-63613 | ACC-422 | YJ | 400 |
| AR-34170 | CP-67610 | ACC-693 | HZ | 400 |
| AR-84047 | CP-32586 | ACC-811 | GK | 80 |
View filterExplanationRequired = TRUEStatusDraftAwaitingExplanation
| Flux Number | Close Period | Account | Account Name | Current Month |
|---|---|---|---|---|
| FA-72148 | CP-72512 | ACC-816 | Account 507 | 580 |
| FA-52203 | CP-31141 | ACC-906 | Account 312 | 860 |
| FA-69378 | CP-77165 | ACC-235 | Account 672 | 660 |
| FA-28163 | CP-97895 | ACC-745 | Account 889 | 790 |
| FA-69725 | CP-40964 | ACC-739 | Account 540 | 380 |
| FA-10313 | CP-15170 | ACC-179 | Account 263 | 70 |
View filterReviewedYou
| Recon Number | Close Period | Account | Preparer | Reviewer |
|---|---|---|---|---|
| AR-82292 | CP-40463 | ACC-837 | VN | BJ |
| AR-24221 | CP-72124 | ACC-853 | GF | MA |
| AR-40180 | CP-84070 | ACC-601 | UG | EU |
| AR-73948 | CP-12318 | ACC-839 | RK | EV |
| AR-10201 | CP-11790 | ACC-816 | NJ | XD |
| AR-63426 | CP-25000 | ACC-191 | KL | CU |
View filterExplainedYou
| Flux Number | Close Period | Account | Current Month | Prior Month |
|---|---|---|---|---|
| FA-45733 | CP-64000 | ACC-308 | 790 | 120 |
| FA-64933 | CP-81021 | ACC-565 | 880 | 890 |
| FA-15490 | CP-97156 | ACC-632 | 150 | 170 |
| FA-32203 | CP-99524 | ACC-682 | 180 | 610 |
| FA-81767 | CP-77116 | ACC-752 | 570 | 630 |
| FA-13390 | CP-95061 | ACC-381 | 100 | 240 |
View filterStatusPendingFailedConfirmed
| Lock Number | Close Period | Requested At | Status |
|---|---|---|---|
| PL-66470 | CP-73308 | 11 Oct | Pending |
| PL-94867 | CP-47475 | 27 Sep | Failed |
| PL-67241 | CP-76132 | 26 Sep | Confirmed |
| PL-73371 | CP-61528 | 07 Oct | Pending |
| PL-30655 | CP-65503 | 15 Oct | Failed |
| PL-41527 | CP-30104 | 06 Oct | Confirmed |
View filterUnexplainedVariance != 0
| Recon Number | Close Period | Account | Account Type | Variance |
|---|---|---|---|---|
| AR-57520 | CP-38923 | ACC-772 | Cash | 730 |
| AR-44047 | CP-74156 | ACC-183 | AR | 570 |
| AR-43048 | CP-49786 | ACC-707 | AP | 500 |
| AR-96255 | CP-97870 | ACC-986 | Inventory | 420 |
| AR-24263 | CP-17631 | ACC-804 | FixedAsset | 810 |
| AR-10652 | CP-62634 | ACC-776 | Accrual | 460 |
Connect your accounting work and its evidence
Task Completion Burndowndrill-down
Follow completed, submitted, blocked and remaining work, with drill-through to assignments and authorized exceptions.
opens My Closing Tasks| Task Code | Close Period | Name | Category | Due Date |
|---|---|---|---|---|
| TC-199 | CP-66563 | Task 460 | Cash | 20 Oct |
| TC-587 | CP-11438 | Task 694 | AR | 02 Oct |
| TC-705 | CP-87825 | Task 657 | AP | 27 Sep |
| TC-375 | CP-94439 | Task 550 | Inventory | 07 Oct |
- NotStarted
- InProgress
- Submitted
- Reviewed
- Done
- Skipped
- Blocked
- TaskCode
- TC-199
- ClosePeriod
- CP-66563
- Name
- Task 460
- Category
- Cash
- DueDate
- 20 Oct
- BlockedReason
- NotStarted ct-886
- RelatedRecon
- AR-51915
ownerAccountant
Go from the big picture to the records behind it. This example connects a report, its source view and one illustrative record.
Illustrative records. Connections and approval states follow the authored specification.
From the first assignment to a confirmed close
Bring every close task, review and sign-off together.
Illustrative previews from the system specification.
-
01
Launch
Start the period with clear assignments and a shared calendar.
Launch and run the closePeriod CodeEntityStatusTarget Close DateIn Progress -
02
Prepare
Complete assigned work and attach the evidence behind it.
Launch and run the close -
03
Reconcile
Explain account differences before independent review.
Prepare and certify reconciliations -
04
Review
Resolve required reviews and confirm the close is ready.
Assigned reviewers inspect the reconciliation evidence independently.
Prepare and certify reconciliations -
05
Sign off
Approve the exact evidence supporting the period close.
Assigned financial signers approve the current period evidence.
Sign off, lock and reopen -
06
Confirm lock
Verify the ledger outcome and preserve the audit pack.
Sign off, lock and reopen
Keep the close moving with clear decisions
Decision checkpoints where approval stays with your team.
Review
Assigned reviewers inspect the reconciliation evidence independently.
Prepare and certify reconciliationsKeep financial decisions and evidence traceable
Human approval and system automation have different jobs.
Review
Assigned reviewers inspect the reconciliation evidence independently.
Sign off
Assigned financial signers approve the current period evidence.
Variance explanations
Control testing
Period lock confirmation
Audit packs
Give every close owner a clear next step
Controller / CFO
Own financial review and final sign-off within assigned entities. Controller and CFO capacities have separately assigned authenticated signers where both are required.
Close Manager
Coordinate the close, resolve assignments and monitor readiness before requesting financial sign-off.
Senior Accountant
Prepare assigned reconciliations and independently review other assignments. Review journal entries within the effective threshold policy.
Accountant
Prepare assigned close tasks and account reconciliations with supporting evidence.
SOX Lead
Maintain the company control catalog and coordinate testing, independent review and deficiency follow-up.
Internal Auditor
Read the retained evidence independently. Concurrence is an explicitly scoped attestation, not management approval.
External Auditor
Read only explicitly granted entity-period evidence through an active, unexpired, unrevoked grant.
See what is ready and what still needs attention
Start with the question. Follow it to the records behind the answer.
List report
Close Cycle Time
Compare target and confirmed close dates by entity, with period-by-period trends.
View Period Close CalendarSource view · Illustrative records
Period CodeClose CalendarEntityPeriod Start
Drill-down
Task Completion Burndown
Follow completed, submitted, blocked and remaining work, with drill-through to assignments and authorized exceptions.
View My Closing TasksSource view · Illustrative records
Task CodeClose PeriodNameCategory
AR
List report
Reconciliation Coverage & Aging
Find uncertified accounts, signed unexplained differences and timing items awaiting clearance.
View High-Variance ReconciliationsSource view · Illustrative records
Recon NumberClose PeriodAccountAccount Type
AR
List report
JE Review Audit Log
Trace each source entry revision through its assigned reviewer, decision and verified correction or reversal.
View JE Reviews Pending MeSource view · Illustrative records
Review NumberClose PeriodJEReferenceJEDate
Drill-down
Flux Analysis Pack
Read account movements and approved explanations against retained source snapshots, with supporting journal detail.
View Unexplained FluxSource view · Illustrative records
Flux NumberClose PeriodAccountAccount Name
List report
SOX Control Effectiveness
Compare the required test population with recorded conclusions and outstanding deficiency follow-up.
View Open DeficienciesSource view · Illustrative records
Deficiency NumberControlSeverityDescription
Significant Deficiency
Drill-down
Period Audit Pack
Preserve the approved close evidence, signatures and confirmed ledger outcome in an immutable, scoped review packet.
View Ledger Lock RequestsSource view · Illustrative records
Lock NumberClose PeriodRequested AtStatus
Failed
List report
Open Issues by Severity
Find unresolved close issues by severity, source, owner and age, with their actual blocking impact.
View Open Issues LogSource view · Illustrative records
Issue NumberClose PeriodSourceSeverity
JEReview Rejected
Prepare the next step with an agent
Let your AI agent help with everyday work. Set its permissions during setup and keep approvals with your team.
- Accounting sources
- General ledgerin and out
- Subledgersin
- Evidence and access
- Evidence storagein and out
- Audit sharingExternalAuditorGrants · out
- Confirmed outcomes
- Ledger lock and reopeningin and out
- Consolidation handoffout
- Notifications and reportingin and out
- Agents
- Your agentWorks within the permissions you assign
Your agent works within the permissions you assign.
List the work that needs attention. Keep the approval with the assigned reviewer.
Download Proto Agent setup guide$ curl -fsSL https://www.erp.ai/skill.md
› open Financial Close Management and list records waiting on review
Period-end close · records listed with owner and age
› approve the first one at review, as its approver
Approval requiredWaiting for the assigned reviewer
Your questions, answered.
How the system works, what you can configure and how to get started.
How do I get started?
Click Start now, then use Proto to configure Financial Close Management for your business. Set up your workflows, import your data and invite your team.
Does this replace our general ledger?
No. The system coordinates close work and evidence above your ledger. Accounting continues to own accounts, posting, reversals and actual period locks. The implementation must verify its supported connections and source mappings.
Can we use our existing close checklist?
Yes. Map the recurring work to effective task templates, owners, reviewers and dependencies. Each launched period retains a snapshot, so later template changes do not silently rewrite the active close.
Does a zero reconciliation variance approve the account?
No. Matching balances can help preparation, but the assigned person must attest to the evidence and the required independent review and certification still apply. Missing source data must not be treated as zero.
Who can sign off a period?
The configured required people sign their assigned capacities against the same evidence revision. Controller and CFO signatures use separately assigned identities where required. Internal Auditor concurrence is separate from management approval.
When is a period actually locked?
Only after the owning ledger confirms the exact entity, period and expected revision are closed. A requested, failed or uncertain lock remains visible until resolved. Downstream handoff waits for confirmation and retained audit-pack publication.
Can a closed period be reopened?
A permitted correction requires a documented request with Controller / CFO and distinct Admin authorization. Reopening is confirmed by the ledger. Preserve the previous lock and pack, increment the close revision and repeat affected review before relocking.
Does control testing certify compliance?
No. It records the company-defined testing population, evidence and decisions. Legal applicability, management assertions and independent audit opinions remain with the responsible people and advisers.
How is external auditor access controlled?
Explicit grants identify the entity and period, with expiry and revocation. Every evidence page, attachment and export must enforce that scope, including links copied from an earlier session.
What can an agent help with?
It can summarize authorized work, identify missing evidence and prepare explanations or follow-up. It acts under its own permissions and cannot impersonate a signer, bypass independent review or invent a connector outcome.
Is the application already configured for us?
This website and its paired skills describe the authored system. Configure the application in Proto, connect authorized accounting sources and verify the required decisions and outcomes before launching it for your team.
Implementation
Pilot one close with verified data, decisions and connector outcomes.
Read the implementation plan- 01
Define the close scope
Identify entities, ledger periods, calendars, source systems, required work and assigned decision capacities.
Team and ERP.ai - 02
Configure the review rules
Set effective templates, dependencies, thresholds, test plans, segregation rules and exception policy. Retain reviewed configuration snapshots.
Team and ERP.ai - 03
Reconcile the source data
Load complete account balances, posted journal revisions and immutable evidence. Check entity, account, currency and cutoff mappings.
Team and ERP.ai - 04
Run the close pilot
Exercise tasks, reconciliation review, journal resolution, variance approval and control findings with authorized and rejected actions.
Team and ERP.ai - 05
Verify final outcomes
Test sign-off, failed and uncertain lock callbacks, confirmed locks, authorized reopen and relock. Retain the actual ledger responses.
Team and ERP.ai - 06
Release and monitor
Review the configured application, audit-pack generation, scoped sharing and operational support before extending to another period or entity.
Team and ERP.ai
Pricing
The base account and ordinary manual work in ERP.AI's official interface are $0. Viewing, searching, creating, editing, approving, deleting and exporting records in that interface do not consume read or write credits. There is no per-user fee.
Machine work: external API-key requests, imports, workflows, agents and scheduled jobs. Successful external API-key reads and writes use the operation rates below. Starting a managed execution from the interface still starts that metered service.
Pricing and account rules| Machine work | Included per $1 of credit |
|---|---|
| List/filter or get record calls | 20,000 |
| Search or aggregate calls | 4,000 |
| CSV or PDF exports | 100 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| File upload in MB | 2,000 |
| Workflow runs | 2,000 |
| Code-node compute beyond included in CPU-sec | 12,000 |
| Agent executions | 2,000 |
| Scheduled jobs or webhook activations | 20,000 |
Read and write rates apply to successful external API-key requests. Ordinary manual work in the ERP.AI interface is $0.
prepaid creditsSmallest pack $5, purchased credits never expire.
Explore the complete system.
Follow the operating model from the process to the people, records and decisions behind it.
Industries
Reference
Roles and permissions
Separate preparation, review, final sign-off and audit access.Reports and analytics
Follow close readiness and inspect the evidence behind the result.Data model
Keep period scope, evidence revisions and confirmed outcomes connected.Integrations
Connect the close to its accounting sources and verified ledger outcomes.Implementation
Pilot one close with verified data, decisions and connector outcomes.Agent assistance
Prepare close work with an agent while keeping decisions attributable.
