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Financial Close Management
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Financial Close Management · Available now

Bring every close task, review and sign-off together.

Financial Close Management coordinates period-end accounting work across a company’s entities. Close calendars turn reusable task templates into assigned checklists with workday deadlines and dependencies.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewClose Status Heat-Map
Financial Close Management · Close periods

Close Status Heat-Map

Close periods in one list

New close period
Close periods in view
6
Total task count
160
Not started
1
In progress
1
Period codeEntityStatusTarget close dateTask countTasks done
2026-09Northstar Holdings LLCNot started19 Oct3150
2026-08Northstar Services LLCIn progress23 Oct34540
2026-Q3Northstar Europe LtdReviewed12 Oct22840
2026-07Northstar West LLCLock pending15 Oct14510
2026-Q2Northstar Treasury LLCLock failed24 Oct28460
6 of 6 records
2026-09Close periods · CP-51871
Not started
EntityNorthstar Holdings LLC
Target close date19 Oct
Task count31
Tasks done50
Recon count11
ReviewCP-51871 · 2026-09

Assigned reviewers inspect the reconciliation evidence independently.

Waiting for Controller / CFO
ApproveReturn
Example screen with sample data
Tables, ready to use
26
Saved views
18
Roles with set permissions
8
Reports and dashboards
8
Features

Bring every close task, review and sign-off together

Every feature works on the same records. Pick one to see the screen your team works in.

Close planning

Give every close a clear calendar, scope and owner.

  • Set the calendar around the business
  • Assign work and dependencies
  • Track readiness across entities
  • Close calendars
  • Close periods
  • Closing task templates
  • Closing task dependencies
Explore close planning
OverviewPeriod Close Calendar
Financial Close Management · Close planning

Period Close Calendar

Close periods

New
Period codeClose calendarEntityPeriod startPeriod endTarget close date
2026-09Northstar Holdings monthly closeNorthstar Holdings LLC21 Oct27 Oct05 Nov
2026-08Northstar East monthly closeNorthstar Services LLC18 Oct26 Oct10 Nov
2026-Q3Northstar East monthly closeNorthstar Europe Ltd30 Oct06 Nov10 Nov
2026-07Northstar Group annual closeNorthstar West LLC22 Oct24 Oct31 Oct
2026-Q2Northstar West quarterly closeNorthstar Treasury LLC30 Oct01 Nov09 Nov
6 of 6 records
2026-09Close periods · CP-55279
Not started
Close calendarNorthstar Holdings monthly close
EntityNorthstar Holdings LLC
Period start21 Oct
Period end27 Oct
Target close date05 Nov
Example screen with sample data
Process

From the first assignment to a confirmed close

Period-end close ships ready to use. 2 steps need a named approval before the work moves on: Review (Controller / CFO) and Sign off (Controller / CFO).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Launch

    Start the period with clear assignments and a shared calendar.

    2026-09CP-51871
    Launch

  2. Prepare

    Complete assigned work and attach the evidence behind it.

    2026-09CP-51871
    Prepare

  3. Reconcile

    Explain account differences before independent review.

    2026-09CP-51871
    Reconcile

  4. Review

    Resolve required reviews and confirm the close is ready.

    2026-09CP-51871 · Controller / CFO
    ReviewBy Controller / CFO
    ApprovalAssigned reviewers inspect the reconciliation evidence independently.

  5. Sign off

    Approve the exact evidence supporting the period close.

    2026-09CP-51871 · Controller / CFO
    Sign offBy Controller / CFO
    ApprovalAssigned financial signers approve the current period evidence.

  6. Confirm lock

    Verify the ledger outcome and preserve the audit pack.

    2026-09CP-51871
    Confirm lock

Start with Launch and run the close

Inside a record

Connect your accounting work and its evidence

Open any close period to see its closing tasks, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Entity, Target close date, Task count and Tasks done.

  2. 2
    Closing tasks

    Each line is linked to this close period.

  3. 3
    Who works on it

    Admin, Close Manager and External Auditor, each with their own permissions.

  4. 4
    Process stages

    Launch the period and Confirm the ledger lock, with the role that acts.

  5. 5
    Approvals

    Review and Sign off, with who decides.

Close Status Heat-Map2026-09
Financial Close Management · Close periods

2026-09

Northstar Holdings LLC · Not started

Log activity
1
Record details
EntityNorthstar Holdings LLC
Target close date19 Oct
Task count31
Tasks done50
2
Closing tasks

2026-09

Task codeClose periodName
CLOSE-CASH-09Northstar Group, FY 2025Reconcile operating cash
CLOSE-AP-12Northstar Property, Q3 2026Review accrued expenses
CLOSE-REV-04Northstar Treasury, September 2026Post payroll allocation
Closing tasks
6
3

Who works on it

  • AdminManage close calendars, closing task templates, closing task…
  • Close ManagerManage close periods through Reviewed, closing tasks, issues log
  • External AuditorView authorized close periods and related evidence via external…
4

Process stages

  • Launch the periodClose Manager
  • Confirm the ledger lock
5

Approvals

  • ReviewController / CFO
    Approved
  • Sign offController / CFO
    Waiting
Example screen with sample data
Approvals

Keep the close moving with clear decisions

OverviewApprovals
Financial Close Management · Overview

Approvals

Signed in as Controller / CFO

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • SGN-97479Northstar Treasury, September 2026
    September 2026 management representationRequested by Admin
    Senior accountant reviewer2dActions
  • SGN-48190Northstar Europe, September 2026
    September 2026 management representationRequested by Admin
    Close manager reviewer3dActions
  • SGN-40899Northstar Group, FY 2025
    September 2026 management representationRequested by Admin
    Controller approver4dActions
  • SGN-36835Northstar Holdings, September 2026
    Q3 2026 management representationRequested by Admin
    CFO approver4dActions

Who approves what

DecisionApprover
ReviewResolve required reviews and confirm the close is ready.Controller / CFO
Sign offApprove the exact evidence supporting the period close.Controller / CFO
Approve period reopen requests as distinct Admin co-authorizerAdmin
Approve account reconciliations when assigned, journal entry reviews at L2, flux analysesController / CFO
Authorize period reopen requests with distinct AdminController / CFO
Review assigned account reconciliations when distinct from PreparerClose Manager
6 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Financial Close Management to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintain configuration and connector health. Administrative access does not bypass financial decisions.

  • Manage close calendars, closing task templates, closing task dependencies, account reconciliation templates, JE review thresholds, Employees
  • View close periods, period locks
  • Approve period reopen requests as distinct Admin co-authorizer
  • Cannot sign financial Signoffs or change certified evidence

Roles and permissions

Reports

See what is ready and what still needs attention

Follow close readiness and inspect the evidence behind the result.

Overview
Financial Close Management · Overview

Financial Close Management dashboard

This quarter

Signoffs in view
6
Senior accountant reviewer
1
Close manager reviewer
1
Controller approver
1

Close periods by status

How far records got this quarter

StageReachedStep
Not started25
In progress1040%
Reviewed220%
Lock pending150%

Task count by status

Sample totals per stage

2.0k0
-4000Not started
-6000In progress
2.0kReviewed
2.0kLock pending
2.0kLock failed
Example screen with sample data
  1. 01Close Cycle Time

    Compare the target date with the actual confirmed ledger lock, keeping entities and close periods separate.

  2. 02Task Completion Burndown

    Follow required and optional task statuses with drill-through to assignments and exceptions.

  3. 03Reconciliation Coverage & Aging

    Inspect uncertified accounts and signed unexplained differences, with aging of retained timing items.

  4. 04JE Review Audit Log

    Follow the original entry revision through review and verified correction or reversal.

  5. 05Flux Analysis Pack

    Read required explanations against their retained current and comparison-period source basis.

  6. 06SOX Control Effectiveness

    Report actual test populations, recorded conclusions and deficiency follow-up under the configured plan.

  7. 07Period Audit Pack

    Retain the approved evidence manifest, representation, sign-offs and confirmed ledger lock as immutable artifacts.

  8. 08Open Issues by Severity

    Identify the owner, age and close impact of unresolved findings.

All reports and dashboards

Who it's for

A close process that fits your finance team

See how Financial Close Management fits your kind of team.

Multi-entity finance

Coordinate separate entity closes with a shared review process.

Growing accounting teams

Replace scattered close follow-up with assigned work and retained evidence.

Controlled finance operations

Connect period review with the evidence behind your control program.

Controls

Keep financial decisions and evidence traceable

Each stage of period-end close names the role that acts and the status it records, so a change is never anonymous.

OverviewPeriod-end close
Financial Close Management · Process

Period-end close

Each stage, the role that acts and the status it records

Process stages
14
Approval steps
2
Roles involved
6
Tables touched
13
Configure the close
Controller / CFO, SOX Lead
Launch the period
Close Manager
RecordsAccount reconciliations, Close periods, Closing tasks
Prepare and review tasks
Controller / CFO, Close Manager, Accountant
RecordsClosing tasks
Period-end close
  1. Start
    Configure the closeController / CFO, SOX Lead
    Controller / CFO
  2. Step
    Launch the periodClose Manager
    Account reconciliations
  3. Step
    Prepare and review tasksController / CFO, Close Manager, Accountant
    Closing tasks
  4. Step
    Reconcile source balances
    Account reconciliations
  5. Step
    Prepare the reconciliationSenior Accountant, Accountant
    Reconciliation items
Example screen with sample data

See each stage in detail

AI agent

Prepare the next step with an agent

Prepare close work with an agent while keeping decisions attributable.

It can

    Stays with a person

    • An agent cannot impersonate a preparer or reviewer, invent evidence, give management representations, bypass segregation rules or declare a ledger locked from an unconfirmed request.
    • Required human decisions remain with their assigned identities.
    • Accounting and the actual connector response determine posting, reversal and period-state outcomes.

    Set up an agent

    Integrations

    Connects to the tools you use

    Set up connections through ERP.AI and Proto workflows, with every change logged.

    • Financial Close Management
    • General ledger
    • Subledgers
    • Evidence storage
    • Audit sharing
    • Ledger lock and reopening
    • Consolidation handoff
    • Notifications and reporting
    Data model

    Your data, in tables you can change

    Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

    Browse all 26 tables
    26tables
    • Close planning4
    • Task management3
    • Reconciliations5
    • Journal and variance review5
    • Control testing6
    • Sign-off and audit6
    Implementation

    Roll out one team at a time

    Start with one team and one process, then add the rest once the basics are running.

    1. Define the close scope

      Identify entities, ledger periods, calendars, source systems, required work and assigned decision capacities.

    2. Configure the review rules

      Set effective templates, dependencies, thresholds, test plans, segregation rules and exception policy. Retain reviewed configuration snapshots.

    3. Reconcile the source data

      Load complete account balances, posted journal revisions and immutable evidence. Check entity, account, currency and cutoff mappings.

    4. Run the close pilot

      Exercise tasks, reconciliation review, journal resolution, variance approval and control findings with authorized and rejected actions.

    5. Verify final outcomes

      Test sign-off, failed and uncertain lock callbacks, confirmed locks, authorized reopen and relock. Retain the actual ledger responses.

    Read the implementation plan

    Pricing

    $0per user

    The base account and everyday work in the ERP.AI app are free, for every user.

    • No per-user or per-seat fees
    • Viewing, editing, approving and exporting records in the app is free
    • Pay only for machine work: API calls, imports, workflows and AI agents
    • Prepaid credits from $5. Purchased credits never expire

    Pricing details

    Machine work rate card Included per $1 of credit

    Machine work rate card
    UsagePer $1
    Record reads (list, filter, get)20,000
    Search or aggregate queries4,000
    Record writes4,000
    Imported or synced records200,000
    Workflow runs2,000
    AI agent runs2,000
    Scheduled jobs or webhooks20,000
    File uploads (MB)2,000
    CSV or PDF exports100
    FAQ

    Questions, answered

    Scope, rollout and pricing for Financial Close Management.

    All questions
    How do I get started?

    Click Get started, then use Proto to configure Financial Close Management for your business. Set up your workflows, import your data and invite your team.

    Does this replace our general ledger?

    No. The system coordinates close work and evidence above your ledger. Accounting continues to own accounts, posting, reversals and actual period locks. The implementation must verify its supported connections and source mappings.

    Can we use our existing close checklist?

    Yes. Map the recurring work to effective task templates, owners, reviewers and dependencies. Each launched period retains a snapshot, so later template changes do not silently rewrite the active close.

    Does a zero reconciliation variance approve the account?

    No. Matching balances can help preparation, but the assigned person must attest to the evidence and the required independent review and certification still apply. Missing source data must not be treated as zero.

    Who can sign off a period?

    The configured required people sign their assigned capacities against the same evidence revision. Controller and CFO signatures use separately assigned identities where required. Internal Auditor concurrence is separate from management approval.

    When is a period actually locked?

    Only after the owning ledger confirms the exact entity, period and expected revision are closed. A requested, failed or uncertain lock remains visible until resolved. Downstream handoff waits for confirmation and retained audit-pack publication.

    Can a closed period be reopened?

    A permitted correction requires a documented request with Controller / CFO and distinct Admin authorization. Reopening is confirmed by the ledger. Preserve the previous lock and pack, increment the close revision and repeat affected review before relocking.

    Does control testing certify compliance?

    No. It records the company-defined testing population, evidence and decisions. Legal applicability, management assertions and independent audit opinions remain with the responsible people and advisers.

    How is external auditor access controlled?

    Explicit grants identify the entity and period, with expiry and revocation. Every evidence page, attachment and export must enforce that scope, including links copied from an earlier session.

    What can an agent help with?

    It can summarize authorized work, identify missing evidence and prepare explanations or follow-up. It acts under its own permissions and cannot impersonate a signer, bypass independent review or invent a connector outcome.

    Set up Financial Close Management your way.

    Start free, then use Proto to change fields, steps and approvals before your team goes live.

    Start now Download Proto

    How to get started

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