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ERP.AI Job Shop Management

Job Shop Management

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Modules

QuotesQuote custom work with clear quantity options, reviewed margins and a production plan that follows the accepted offer. JobsKeep drawings, travelers, material and customer commitments together from job release through completion and cost review. RoutingBuild repeatable operation plans with the right drawings, inspection points and costing basis for every job. SchedulingPlan work centre queues against real capacity, material readiness and customer dates, with the effect of changes visible.
Time & materialCapture the work performed and stock consumed, with reviewed time, traceable heat usage and controlled remnant returns. Purchasing & outside processingBuy for the job, trace incoming material and keep each outside-processing lot visible until its return is resolved. Shipping & invoicingShip the accepted pieces with their certs, bill the agreed scope and reconcile payments, credits and returns. CostingUnderstand job margin as work posts, review the reasons for variance and use the completed job to improve the next estimate.

Job Shop Management

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Pricing Questions Get started
Build with Proto

Processes

Quote to jobTurn the customer RFQ into a reviewed offer and a released job with the right drawing, traveler and material plan. Release to shipMove released work through production, reviewed time and quality checks into a traceable customer shipment. Outside processingFollow each lot through its supplier order, outbound custody, partial return and quality acceptance.
Change ordersReview changes against the work already done, authorize their cost and customer impact, and release a clear revised traveler. Non-conformance and reworkContain affected pieces, authorize the recovery plan and keep quality, quantity and cost evidence connected. Job closeReconcile completed work and remaining obligations, authorize the final cost review and preserve a useful benchmark for repeat quotes.

Job Shop Management

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Pricing Questions Get started
Build with Proto

Industries

CNC machine shopsBring estimating, machine work and delivery evidence together for custom and repeat machined parts. Fabrication and weld shopsPlan material, fabrication and finishing around the drawing, with clear cost and revision history.
Tool, die and mould shopsKeep long-running builds, engineering changes and progress billing connected to the tool being delivered. Repeat contract partsKeep releases predictable while learning from the actual cost of the work you repeat.

Job Shop Management

Start now
Pricing Questions Get started
Build with Proto

Reference

Roles and permissionsGive everyone the access their work needs, with clear decisions at the points that affect cost, quality and delivery. ReportsUnderstand job margin, floor capacity and delivery risk from the work your shop has recorded. Data modelThe proposed records, relationships and migration evidence behind quoting, production and job cost.
IntegrationsConnect accounting, drawings and the shop floor through handoffs that preserve the job and its history. ImplementationBring the shop onto a reviewed operating plan, from quoting and travelers to the first reconciled close. Agent and APIUse AI to prepare quotes, organize exceptions and keep the right work in front of your team.

Job Shop Management

Start now
Pricing Questions Get started
Build with Proto
All systems
Modules
QuotesQuote custom work with clear quantity options, reviewed margins and a production plan that follows the accepted offer.JobsKeep drawings, travelers, material and customer commitments together from job release through completion and cost review.RoutingBuild repeatable operation plans with the right drawings, inspection points and costing basis for every job.SchedulingPlan work centre queues against real capacity, material readiness and customer dates, with the effect of changes visible.Time & materialCapture the work performed and stock consumed, with reviewed time, traceable heat usage and controlled remnant returns.Purchasing & outside processingBuy for the job, trace incoming material and keep each outside-processing lot visible until its return is resolved.Shipping & invoicingShip the accepted pieces with their certs, bill the agreed scope and reconcile payments, credits and returns.CostingUnderstand job margin as work posts, review the reasons for variance and use the completed job to improve the next estimate.
Processes
Quote to jobTurn the customer RFQ into a reviewed offer and a released job with the right drawing, traveler and material plan.Release to shipMove released work through production, reviewed time and quality checks into a traceable customer shipment.Outside processingFollow each lot through its supplier order, outbound custody, partial return and quality acceptance.Change ordersReview changes against the work already done, authorize their cost and customer impact, and release a clear revised traveler.Non-conformance and reworkContain affected pieces, authorize the recovery plan and keep quality, quantity and cost evidence connected.Job closeReconcile completed work and remaining obligations, authorize the final cost review and preserve a useful benchmark for repeat quotes.
Industries
CNC machine shopsBring estimating, machine work and delivery evidence together for custom and repeat machined parts.Fabrication and weld shopsPlan material, fabrication and finishing around the drawing, with clear cost and revision history.Tool, die and mould shopsKeep long-running builds, engineering changes and progress billing connected to the tool being delivered.Repeat contract partsKeep releases predictable while learning from the actual cost of the work you repeat.
Reference
Roles and permissionsGive everyone the access their work needs, with clear decisions at the points that affect cost, quality and delivery.ReportsUnderstand job margin, floor capacity and delivery risk from the work your shop has recorded.Data modelThe proposed records, relationships and migration evidence behind quoting, production and job cost.IntegrationsConnect accounting, drawings and the shop floor through handoffs that preserve the job and its history.ImplementationBring the shop onto a reviewed operating plan, from quoting and travelers to the first reconciled close.Agent and APIUse AI to prepare quotes, organize exceptions and keep the right work in front of your team.
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Job Shop Management

Keep jobs moving. Protect your margin.

Quote custom work, plan the floor and track cost through delivery, with the detail your shop needs to make better decisions.

Start now Download agent
Explore
  • Modules
  • Processes
  • Industries
  • Reference
Open QuotesQuotes
QuotesJobsRoutingSchedulingTime & materialPurchasing & outside processingShipping & invoicingCosting
StatusDraftPendingReviewApprovedSent
Draft
QTS-73294CUS-188
QTS-63902CUS-205
PendingReview
QTS-53452CUS-037
QTS-90434CUS-111
Approved
QTS-48173CUS-158
Sent
QTS-77761CUS-060
Quotes →

Illustrative records derived from the system specification.

Explore the specification

Built for your kind of shop

Owners, estimators and production managers at job shops who quote custom work and want the actual cost of every job against its estimate.

  • CNC machine shops
  • Fabrication and weld shops
  • Tool, die and mould shops
  • Repeat contract parts
Defined tables
60
Operational views
18
Defined roles
9
Reports
10

Defined in the planned system specification.

What’s inside.

Quote custom work, plan the floor and track cost through delivery, with the detail your shop needs to make better decisions.

Quotes

Quote custom work with clear quantity options, reviewed margins and a production plan that follows the accepted offer.

Quotes Awaiting Margin ReviewPendingReview
Quote NumberCustomerQuote DateValid Until

Jobs

Keep drawings, travelers, material and customer commitments together from job release through completion and cost review.

Jobs
Job NumberJob TypeCustomerSales Order Line

Routing

Build repeatable operation plans with the right drawings, inspection points and costing basis for every job.

Routing
Work Center CodeDescriptionWork Center TypeMachine Rate

Scheduling

Plan work centre queues against real capacity, material readiness and customer dates, with the effect of changes visible.

Scheduling
JobOperation NumberWork CenterDescription

Time & material

Capture the work performed and stock consumed, with reviewed time, traceable heat usage and controlled remnant returns.

Time & material
Ticket NumberEmployeeJobJob Operation

Purchasing & outside processing

Buy for the job, trace incoming material and keep each outside-processing lot visible until its return is resolved.

Purchasing & outside processing
Purchase Order NumberSupplierPOTypeOrder Date

Shipping & invoicing

Ship the accepted pieces with their certs, bill the agreed scope and reconcile payments, credits and returns.

Open InvoicesSent
Invoice NumberCustomerInvoice TypeInvoice Date
Deposit

Costing

Understand job margin as work posts, review the reasons for variance and use the completed job to improve the next estimate.

Costing
Entry NumberJobJob OperationEntry Date

Your shop at a glance

Open QuotesQuotes
StatusDraftPendingReviewApprovedSent
Draft
QTS-73294CUS-188
QTS-63902CUS-205
PendingReview
QTS-53452CUS-037
QTS-90434CUS-111
Approved
QTS-48173CUS-158
Sent
QTS-77761CUS-060
Quotes →
Work Centre DispatchJobOperations
StatusQueuedSetupRunningAwaitingInspectionOnHold
10 Sep03 Oct WC-140 JBS-26251 · 60, 12 Sep to 16 Sep, Running JBS-32749 · 40, 22 Sep to 27 Sep, Queued WC-120 JBS-91684 · 10, 28 Sep to 03 Oct, Setup WC-110 JBS-64002 · 60, 16 Sep to 21 Sep, AwaitingInspection JBS-32405 · 20, 19 Sep to 28 Sep, OnHold WC-150 JBS-80162 · 40, 10 Sep to 14 Sep, Queued JBS-32749 · 40JBS-91684 · 10JBS-26251 · 60JBS-64002 · 60JBS-80162 · 40JBS-32405 · 20 today · 17 Sep
  • WC-140: JBS-32749 · 40, 22 Sep to 27 Sep, Queued
  • WC-120: JBS-91684 · 10, 28 Sep to 03 Oct, Setup
  • WC-140: JBS-26251 · 60, 12 Sep to 16 Sep, Running
  • WC-110: JBS-64002 · 60, 16 Sep to 21 Sep, AwaitingInspection
  • WC-150: JBS-80162 · 40, 10 Sep to 14 Sep, Queued
  • WC-110: JBS-32405 · 20, 19 Sep to 28 Sep, OnHold
My OperationsJobOperations
Younot Complete
05 Sep08 Oct WC-110 JO-42721 · 10, 24 Sep to 30 Sep, Pending JO-95637 · 40, 29 Sep to 08 Oct, AwaitingInspection WC-130 JO-58795 · 90, 05 Sep to 07 Sep, OnHold JO-58030 · 40, 17 Sep to 23 Sep, Queued WC-120 JO-97862 · 70, 11 Sep to 13 Sep, Setup JO-67010 · 90, 17 Sep to 24 Sep, Running JO-42721 · 10JO-58030 · 40JO-97862 · 70JO-67010 · 90JO-95637 · 40JO-58795 · 90 · hold today · 17 Sep
  • WC-110: JO-42721 · 10, 24 Sep to 30 Sep, Pending
  • WC-130: JO-58030 · 40, 17 Sep to 23 Sep, Queued
  • WC-120: JO-97862 · 70, 11 Sep to 13 Sep, Setup
  • WC-120: JO-67010 · 90, 17 Sep to 24 Sep, Running
  • WC-110: JO-95637 · 40, 29 Sep to 08 Oct, AwaitingInspection
  • WC-130: JO-58795 · 90, 05 Sep to 07 Sep, OnHold
Quotes Awaiting Margin ReviewQuotes
review waits for the shop owner
Approval conditions

Shop Owner: Approve eligible Quotes, PurchaseOrders and ChangeOrders through ApprovalDecisions

PendingReview
  • QTS-16231 CUS-044 in 2 d
  • QTS-82443 CUS-092 in 12 d
  • QTS-65398 CUS-006 today
  • QTS-12948 CUS-141 12 d
  • QTS-80182 CUS-061 in 5 d
QTS-16231
Customer
CUS-044
QuoteDate
19 Sep
ValidUntil
26 Sep
TotalPrice
270
MarginPercent
21

Review waits for the shop owner.

Quotes →
Time Tickets to ApproveTimeTickets
Approval conditions
Approval conditions

Production Manager: Approve TimeTickets when independent of worker/material editor

Shop Supervisor: Approve eligible TimeTickets for WorkCenters where Supervisor is current employee and independent of the worker/material editor

Shop Supervisor: View Jobs, JobSnapshots, JobOperations, JobMaterials, MaterialStock, TimeTickets and TimeAllocations in scope

Submitted
  • TT-36353 WC-110 5 3 d
  • TT-45222 WC-110 3 5 d
  • TT-25628 WC-120 1 in 1 d
  • TT-83368 WC-150 7 in 2 d
  • TT-24226 WC-140 14 7 d
TT-36353
Employee
XD
WorkCenter
WC-110
Job
JBS-48138
JobOperation
JO-61908
TicketDate
14 Sep

Approval conditions.

Purchase Orders Awaiting ApprovalPurchaseOrders
approval waits for the shop owner
Approval conditions

Shop Owner: Approve eligible Quotes, PurchaseOrders and ChangeOrders through ApprovalDecisions

PendingApproval
  • PO-44564 VND-037 14 d
  • PO-58322 VND-069 5 d
  • PO-66574 VND-069 2 d
  • PO-76325 VND-120 8 d
  • PO-35874 VND-134 12 d
PO-44564
Supplier
VND-037
POType
Material
OrderDate
03 Sep
RequiredDate
11 Sep
TotalAmount
780

The Shop Owner defines an active immutable ShopPolicies version with USD, 0–100 margin scale, gross PO threshold, cents rounding, rate/timezone/overlap and tax rules.

Purchasing & outside processing →
Change Orders Awaiting ApprovalChangeOrders
approval waits for the shop owner
Approval conditions

Shop Owner: Approve eligible Quotes, PurchaseOrders and ChangeOrders through ApprovalDecisions

PendingApproval
  • CO-31988 JBS-40964 in 2 d
  • CO-52243 JBS-54660 6 d
  • CO-40029 JBS-49487 in 10 d
  • CO-79388 JBS-88763 in 6 d
  • CO-38804 JBS-57873 9 d
CO-31988
Job
JBS-40964
RequestedBy
Customer
ChangeType
Quantity
RequestedDate
19 Sep
CostImpact
220

Approval waits for the shop owner.

Jobs →
Open JobsJobs
StatusPlannedReleasedInProgressOnHoldInspectionComplete
Planned
JBS-10187CUS-179200 ordered
Released
JBS-23425CUS-222230 ordered
InProgress
JBS-51636CUS-096630 ordered
OnHold
JBS-73600CUS-043580 ordered
Inspection
JBS-47334CUS-11930 ordered
Inspection QueueInspections
StatusPendingInProgress
Pending
INS-78573PRT-86385240 inspected
INS-36881PRT-31899610 inspected
INS-18853PRT-35682590 inspected
InProgress
INS-55207PRT-88046240 inspected
INS-26455PRT-75639710 inspected
INS-81051PRT-96405700 inspected
Job BoardJobs
StatusReleasedInProgressOnHoldInspectionCompleteShipped
Released
JBS-72954CUS-198290 ordered
InProgress
JBS-90036CUS-043110 ordered
OnHold
JBS-61035CUS-227340 ordered
Inspection
JBS-94804CUS-01760 ordered
Complete
JBS-31744CUS-232710 ordered
Open Non-ConformancesNonConformances
StatusOpenPendingDispositionDispositioned
Open
NC-64548VND-151710 affected
NC-71369VND-022790 affected
PendingDisposition
NC-91348VND-197180 affected
NC-75362VND-225400 affected
Dispositioned
NC-48933VND-064580 affected
NC-62615VND-005920 affected
Open InvoicesInvoices
StatusSentPartiallyPaidOverdue
Sent
INV-86897CUS-235
INV-74988CUS-194
PartiallyPaid
INV-95059CUS-030
INV-82769CUS-188
Overdue
INV-71788CUS-192
INV-19557CUS-129
Shipping & invoicing →
Material ShortagesJobMaterials
StatusOpenOnOrderShort
Open
JM-94064MTR-2421720 required
JM-68235MTR-3262250 required
JM-90786MTR-8468330 required
OnOrder
JM-53134MTR-1721180 required
JM-10743MTR-2918930 required
Short
JM-61475MTR-1399550 required
My QuotesQuotes
Younot Lost
Quote NumberCustomerQuote DateValid UntilRequested Delivery
QTS-30829CUS-01829 Sep08 Oct10 Oct
QTS-67026CUS-20628 Sep30 Sep04 Oct
QTS-49217CUS-05309 Sep14 Sep19 Sep
QTS-45311CUS-09323 Sep26 Sep05 Oct
QTS-44991CUS-15209 Sep15 Sep19 Sep
QTS-54069CUS-21319 Sep26 Sep04 Oct
Quotes →
Ready to ShipJobs
ready quantity > 0Statusnot OnHold or Cancelled or Closed
Job NumberCustomerPartQuantity OrderedQuantity Accepted
JBS-63782CUS-150PRT-635247000
JBS-60582CUS-072PRT-964498100
JBS-46109CUS-144PRT-27791270230
JBS-21264CUS-204PRT-58040300220
JBS-34221CUS-156PRT-52714930590
JBS-86244CUS-010PRT-93727740740
Material Stock by HeatMaterialStock
on hand
Stock NumberMaterialHeat NumberSupplierLocation
MS-80306MTR-7354MS-46424VND-053B-21
MS-66824MTR-4851MS-49973VND-046B-13
MS-62969MTR-9612MS-52051VND-151J-11
MS-98441MTR-1924MS-98256VND-106V-19
MS-93045MTR-4326MS-66605VND-217A-4
MS-36047MTR-4482MS-91199VND-175Z-9
Jobs Awaiting CloseJobs
CloseReady = true
Job NumberCustomerPartDue DateActual End
JBS-49411CUS-201PRT-3599623 Sep29 Sep
JBS-53649CUS-061PRT-1517927 Sep04 Oct
JBS-23205CUS-207PRT-4478324 Sep03 Oct
JBS-80082CUS-124PRT-5954619 Sep23 Sep
JBS-49265CUS-053PRT-5603212 Sep16 Sep
JBS-11111CUS-189PRT-9615918 Sep20 Sep
Outside ProcessingJobOperations
OutsideProcessing
JobOperation NumberDescriptionOutside SupplierSent Date
JBS-7794980Cut to lengthSPP-516906 Sep
JBS-2344980Weld frameSPP-916214 Sep
JBS-7651010Drill and tapSPP-275607 Sep
JBS-7291940DeburrSPP-948005 Sep
JBS-9505570AssembleSPP-515313 Sep
JBS-2052460PaintSPP-575511 Sep

Connect the shop

Job Cost Summarylist

Original release JobSnapshots and current approved per-type/operation estimate against signed posted JobCostEntries, with operational gross cost and balanced transfer effects separately identified. Include compensated originals plus negative legs once. Unknown/unposted amounts remain visible; no zero-margin calculation when sell price is zero.

opens Jobs Awaiting Close →
opens
Jobs Awaiting CloseJobs
Job NumberCustomerPartDue DateActual End
JBS-49411CUS-201PRT-3599623 Sep29 Sep
JBS-53649CUS-061PRT-1517927 Sep04 Oct
JBS-23205CUS-207PRT-4478324 Sep03 Oct
JBS-80082CUS-124PRT-5954619 Sep23 Sep
opens
JBS-49411Jobs
  1. Planned
  2. Released
  3. InProgress
  4. OnHold
  5. Inspection
  6. Complete
  7. Shipped
  8. Closed
  9. Cancelled
JobNumber
JBS-49411
Customer
CUS-201
Part
PRT-35996
DueDate
23 Sep
ActualEnd
29 Sep
EstimatedCost
780
ActualCost
30

owner Shop Owner

planned

Go from the big picture to the details behind it. Open any record to see its status, owner and history.

Illustrative records. Connections and approval states follow the authored specification.

From quote to delivery

Keep jobs moving. Protect your margin.

Illustrative previews from the system specification.

Quote approval Job release approval Schedule Run Finalinspection approval Ship andinvoice
Shapes describe the work. Approval steps are human tasks.
  1. 01

    Quote

    Build a clear offer from the work, material and outside services the job needs.

    Review the offer against the margin policy before sending it to the customer.

  2. 02

    Job release

    Give the floor an approved traveler with the right revision and materials.

    Check the traveler and readiness before work reaches the floor.

  3. 03

    Schedule

    Plan work around capacity, due dates and what is ready to run.

  4. 04

    Run

    Capture time, material and progress against the job as work happens.

  5. 05

    Final inspection

    Release the accepted pieces with the evidence the customer requires.

    Confirm which pieces meet the requirements before they can ship.

  6. 06

    Ship and invoice

    Deliver against the order and bill the remaining agreed work.

Keep work moving

Decision checkpoints where approval stays with your team.

Quote

Review the offer against the margin policy before sending it to the customer.

Job release

Check the traveler and readiness before work reaches the floor.

Final inspection

Confirm which pieces meet the requirements before they can ship.

Stay in control as work changes

Human approval and system automation have different jobs.

Approval required

Quote

Review the offer against the margin policy before sending it to the customer.

Approval required

Job release

Check the traveler and readiness before work reaches the floor.

Approval required

Final inspection

Confirm which pieces meet the requirements before they can ship.

Give every team a clear view

Purchase Orders Awaiting ApprovalPendingApproval
Purchase Order NumberSupplierPOTypeOrder Date
Outside Processing

Shop Owner

Sets protected margin, purchase and exception policy, decides below-margin offers, above-limit purchases, financial changes and manual costs, and authorises every job close. Default independence is person-based. A permitted OwnerException requires an explicitly activated small-shop scope and a reason on that decision; switching roles never creates independence.

Open QuotesDraft
Quote NumberCustomerCustomer RFQQuote Date

Estimator

Builds Draft offers and routing revisions. Every offered quantity alternative is reviewed, and accepted versions stay unchanged. Can release at-margin offers through the recorded EligibleEstimator path; cannot lower the target floor on the quote.

Time Tickets to ApproveSubmitted
Ticket NumberEmployeeWork CenterJob

Production Manager

Releases approved job plans, confirms finite schedules, manages material and production scope, reviews tickets across the shop, and prepares close evidence for Shop Owner. May change work-centre capacity/calendar assignments under policy, but not machine/labour/burden rates or employee rate overrides.

Time Tickets to ApproveSubmitted
Ticket NumberEmployeeWork CenterJob

Shop Supervisor

Sequences and oversees assigned work centres. Ticket review checks actual employee identity and the work centre's named supervisor; a supervisor cannot approve their own work ticket.

My Operations
JobOperation NumberDescriptionWork Center

Operator

Performs assigned released work, records actual intervals and proposed good/scrap quantities, and issues material to the assigned job. Reported quantities remain provisional until the applicable approval; the operator cannot directly edit aggregate production or stock balances.

Open Non-ConformancesOpen
NCRNumberJobSupplierSource
Final Inspection

Buyer

Procures material/outside services, records exact supplier and customer-material custody, and controls stock-room issues/returns. Receipt arrival is separate from cert/inspection acceptance. Supplier status and material master edits do not grant financial or stock-balance bypasses.

Job BoardReleased
Job NumberCustomerPartQuantity Ordered

Quality Inspector

Inspects disjoint presented lots, records first-article continuation and final acceptance, and resolves technical nonconformance scope. Final acceptance requires a person independent of the production being accepted; a second role does not waive that boundary.

Open InvoicesSent
Invoice NumberCustomerInvoice TypeInvoice Date
Deposit

Office Manager

Verifies exact customer acceptance, enters released demand, prepares dispatches and bills only authorized unbilled scope. Applies cash/credit through bounded actions and requests financial corrections. Cannot choose an unquoted nearby quantity break, turn a cert checkbox into a waiver or edit issued financial history.

See where jobs earn their margin

Start with the question. Follow it to the records behind the answer.

List report

Quote Log

Frozen sent offers by sent-date cohort/customer/part and estimator, with Won, Lost, Expired, NoBid and still-open outcomes separate. Hit rate is accepted terminal offers divided by Won + Lost + Expired in the stated cohort; NoBid and open offers excluded from denominator but shown. Superseded versions and repeated conversion are not additional offers won. Quantity-break prices retain quantity/UOM and approval basis.

View Open Quotes
Source view · Illustrative records
Open QuotesDraft
Quote NumberCustomerCustomer RFQQuote Date
List report

Job Cost Summary

Original release JobSnapshots and current approved per-type/operation estimate against signed posted JobCostEntries, with operational gross cost and balanced transfer effects separately identified. Include compensated originals plus negative legs once. Unknown/unposted amounts remain visible; no zero-margin calculation when sell price is zero.

View Jobs Awaiting Close
Source view · Illustrative records
Jobs Awaiting Close
Job NumberCustomerPartDue Date
Drill-down

Work Centre Load

Confirmed ScheduleSlots remaining occupied machine/work hours by named resource and week divided by actual available calendar hours, rolled up without multiplying machine count twice. Zero capacity shows unschedulable work, proposed slots shown separately; outside supplier spans are lead time, not internal capacity.

View Work Centre Dispatch
Source view · Illustrative records
Work Centre DispatchQueued
Work CenterJobOperation NumberDescription
List report

Late and At-Risk Jobs

Open active customer obligations against original and current approved due dates; estimate remaining path using confirmed resource capacity, material/inspection holds and outside promises. Show unknown duration/calendar as unresolved risk; this is a planning estimate, not a delivery guarantee.

View Open Jobs
Source view · Illustrative records
Open JobsPlanned
Job NumberJob TypeCustomerPart
Split
List report

Labour Efficiency

Net approved allocated labour Setup/Run hours against the original/current estimated hours for comparable quantities; MachineHours and Rework are separate. Indirect time by code is included separately, never posted to a job. Preserve worker/work-centre and rate basis; zero estimate yields unavailable ratio, and overlapping tickets cannot create extra employee hours.

View Time Tickets to Approve
Source view · Illustrative records
Time Tickets to ApproveSubmitted
Ticket NumberEmployeeWork CenterJob
List report

Scrap and Rework

Unique first-pass input/good/scrap physical quantities from ProductionEvents by cause, job and work centre, with rejected/reworked units shown separately. Scrap rate uses scrapped first-pass units divided by original first-pass input; reinspections/rework cycles are not new input. Cost is ScrapCostAllocations plus genuinely incremental rework expense, with source overlaps eliminated, not an extra ledger charge.

View Time Tickets to Approve
Source view · Illustrative records
Time Tickets to ApproveSubmitted
Ticket NumberEmployeeWork CenterJob
List report

Outside Processing Status

Each posted OutsideDispatches lot: sent, physically returned, accepted/rejected, still-outside and unresolved quantity, original/current promised instant and elapsed days. Partial returns do not mark the whole operation complete; LOT cost/billing basis and unknown promise remain explicit.

View Outside Processing
Source view · Illustrative records
Outside ProcessingOutsideProcessing
JobOperation NumberDescriptionOutside Supplier
List report

Material Usage and Remnants

Posted issues less original-linked returns in material base units against frozen requirements; unused material, consumed/scrapped material and returned remnants are separate. Include owner/customer/heat/cert and usable dimensions. Rack scrap is a physical stock event; issued scrap is not a second stock deduction.

View Material Stock by Heat
Source view · Illustrative records
Material Stock by Heat
Stock NumberMaterialHeat NumberSupplier
Drill-down

Customer Margin

Accepted sales value and signed actual cost of completed customer-job families, consolidating root/splits/remakes/returned rework and linked Adjustment costs once. True component/internal jobs have no duplicate customer revenue; balanced child transfers cancel in consolidated cost. Show incomplete family/recovery work separately and preserve closed original values alongside later adjustments.

View Quotes Awaiting Margin Review
Source view · Illustrative records
Quotes Awaiting Margin ReviewPendingReview
Quote NumberCustomerQuote DateValid Until
List report

Receivables Ageing

Positive finalized issued invoice Balance as of a stated date in current, 1–30, 31–60, 61–90 and over-90 days past due. CreditMemo availability and retained unapplied cash appear separately by customer; Draft/Void invoices, unconfirmed refunds and repeated events do not change balances. Prior deposit/progress billing remains a receivable until settled, even after offset on the final bill.

View Open Invoices
Source view · Illustrative records
Open InvoicesSent
Invoice NumberCustomerInvoice TypeInvoice Date
Deposit
All reports and dashboards

AI support for your shop

Let your AI agent help with everyday work. Set its permissions during setup and keep approvals with your team.

Job Shop ManagementShared data, controlled access Accounting and payrollAccountingInvoices ↑ · Payments ↑ Supplier differencesin and out Payroll hoursout Drawings and shopinstructionsDrawings and modelsin and out CAM and setupin and out Labels and documentsin and out Customers andsuppliersCustomer portalsin and out EmailInvoices ↕ Outside processorsin and out Floor and shippingTerminals and scanningin and out Machine monitoringin Carriersin and out Your agent
  • Accounting and payroll
    • AccountingInvoices, Payments · out
    • Supplier differencesin and out
    • Payroll hoursout
  • Drawings and shop instructions
    • Drawings and modelsin and out
    • CAM and setupin and out
    • Labels and documentsin and out
  • Customers and suppliers
    • Customer portalsin and out
    • EmailInvoices · in and out
    • Outside processorsin and out
  • Floor and shipping
    • Terminals and scanningin and out
    • Machine monitoringin
    • Carriersin and out
  • Agents
    • Your agentWorks within the permissions you assign
Explore integrations →

Your agent works within the permissions you assign.

List the work that needs attention. Keep the approval with the assigned reviewer.

Download agent Agent setup guide
Illustrative exampleAfter configuration
$ curl -fsSL https://www.erp.ai/skill.md

› open Job Shop Management and list records waiting on quote
Quote to invoice · records listed with owner and age

› approve the first one at quote, as its approver
Approval requiredWaiting for the assigned reviewer
FAQ

Your questions, answered.

How the system works, what you can configure and how to get started.

How do I get started?+

Select Start now to create your account. Explore the system specification, or use Proto to configure it for your business.

Does the quote become the job?+

The accepted offer carries its exact quantity, price and revision into order and job preparation. Operations, material requirements, drawing references and instructions become a released traveler snapshot. A quantity outside the reviewed offer needs a revised approved basis; choosing the closest quantity break is not enough.

Can we track heats, remnants and customer material?+

The proposed model reserves and issues exact stock with heat, ownership and certificate lineage. Returns refer to the original issue and use the reviewed unit conversion. Customer-owned receipts and returns stay separate from purchased stock, and the customer's material is not valued as the shop's inventory.

How does floor time become job cost?+

Operators submit work evidence and tickets for the authorized supervisor or manager to review. Approved labor allocations, occupied machine time and frozen rates determine their respective cost entries. An employee tending several machines cannot be charged as several people for the same elapsed time.

What happens after first-article inspection?+

A passed first article authorizes the defined continuation of work. It does not complete the rest of the run. Production quantities, inspection lots and final accepted quantities remain distinct, with holds and reinspection tied to the affected pieces.

Can outside processing return in several lots?+

Each dispatch and returned lot keeps its own quantity, promise and evidence. Acceptance releases the eligible returned portion while the unreturned or rejected balance remains visible. Certificate requirements must be resolved under the applicable policy before the lot is available.

Does it support finite scheduling?+

The authored plan uses work resources, calendars and scheduled intervals with capacity and precedence checks. Production Manager reviews sequencing and proposed changes. Material readiness, inspection and job holds still govern whether work can start; a place on the schedule is not a release decision.

Can we ship part of a job?+

Eligible accepted pieces can be allocated to a partial shipment while other work continues. Reservations prevent another packing slip from consuming the same pieces. The dispatch must also satisfy the order allocation, revision, hold and certificate requirements.

How do deposits and progress invoices affect final billing?+

The billing plan retains prior billed scope separately from cash collection. A final invoice accounts for all applicable deposit and progress billings, even if some are unpaid. Shipment and final billing cannot each charge the same obligation. Credits, refunds and payment returns have their own linked treatment.

Does it replace accounting or payroll?+

The scope includes job cost, customer invoices and cash application. The general ledger, supplier payables and payroll remain in the connected systems. Agree tax ownership, mappings and acknowledgment rules, and verify the chosen connections before operational use.

What does a rollout involve?+

Start with role decisions, rates, work calendars, drawings and material evidence. Choose a new-job cutover or reconcile the complete in-flight baseline. Device support, connections, opening records and operating rehearsals determine the schedule; the implementation page describes the phases.

What does it cost?+

There is no per-user fee. Ordinary manual work in the official interface is free; machine work, managed execution, model usage and retention beyond the included allowances follow the pricing contract. Implementation is priced separately. See the pricing page for the complete rates and account rules.

Implementation

Bring the shop onto a reviewed operating plan, from quoting and travelers to the first reconciled close.

Read the implementation plan
  1. 01

    Agree the operating rules

    Map quoting, purchasing, job release, inspection and close to the people responsible. Review margin and purchase thresholds, permitted owner exceptions, rates, calendars and customer certificate requirements. Confirm the functional currency and tax/accounting ownership.

    Shop Owner
  2. 02

    Prepare masters and instructions

    Load customers, suppliers, employees and work centers with stable identifiers. Resolve supervisor and identity links, then check materials, conversions, part revisions and routings against actual drawings and setup sheets.

    Shop Supervisor
  3. 03

    Reconcile material

    Count stock by material, heat, ownership and location. Record usable remnant dimensions and available certificates. Customer-owned receipts and returns need their own history; a supplier purchase order is not a substitute for that evidence.

    Plant and ERP.ai
  4. 04

    Prove the working path

    Rehearse an offered quantity alternative, an exception approval, a released traveler, a material return and a partial outside-processing receipt. Check first-article release separately from completed quantity, then partial shipment, milestone billing, a cash correction and job close. Use the shop's actual role assignments and devices.

    Plant and ERP.ai
  5. 05

    Choose the cutover

    A new-job cutover lets old work finish in the previous system. An in-flight transfer needs a reviewed baseline for operation lots, outside custody, material claims, cost, shipping and remaining billing. Reconcile open receivables and effective cash applications at the same cutoff.

    Plant and ERP.ai
  6. 06

    Accept and support

    Verify opening totals and role access before enabling new operational messages and accounting delivery. Agree exception owners, recovery procedures and support. Review actual job results before changing standard estimates or rates.

    Shop Owner

Pricing

The base account and ordinary manual work in ERP.AI's official interface are $0. Viewing, searching, creating, editing, approving, deleting and exporting records in that interface do not consume read or write credits. There is no per-user fee.

Machine work: external API-key requests, imports, workflows, agents and scheduled jobs. Successful external API-key reads and writes use the operation rates below. Starting a managed execution from the interface still starts that metered service.

Pricing and account rules
Credit rate card
Machine workIncluded per $1 of credit
List/filter or get record calls20,000
Search or aggregate calls4,000
CSV or PDF exports100
Record writes4,000
Imported or synced records200,000
File upload in MB2,000
Workflow runs2,000
Code-node compute beyond included in CPU-sec12,000
Agent executions2,000
Scheduled jobs or webhook activations20,000

Read and write rates apply to successful external API-key requests. Ordinary manual work in the ERP.AI interface is $0.

prepaid creditsSmallest pack $5, purchased credits never expire.

Go deeper

Explore the complete system.

Follow the operating model from the process to the people, records and decisions behind it.

Industries

CNC machine shops Bring estimating, machine work and delivery evidence together for custom and repeat machined parts.Fabrication and weld shops Plan material, fabrication and finishing around the drawing, with clear cost and revision history.Tool, die and mould shops Keep long-running builds, engineering changes and progress billing connected to the tool being delivered.Repeat contract parts Keep releases predictable while learning from the actual cost of the work you repeat.

Reference

Roles and permissions Give everyone the access their work needs, with clear decisions at the points that affect cost, quality and delivery.Reports Understand job margin, floor capacity and delivery risk from the work your shop has recorded.Data model The proposed records, relationships and migration evidence behind quoting, production and job cost.Integrations Connect accounting, drawings and the shop floor through handoffs that preserve the job and its history.Implementation Bring the shop onto a reviewed operating plan, from quoting and travelers to the first reconciled close.Agent and API Use AI to prepare quotes, organize exceptions and keep the right work in front of your team.

Start

Pricing No per-user fees. Pay for automation as you use it, with implementation priced separately.Questions Answers about quoting, the floor, cost and getting Job Shop Management ready for your shop.Get started Plan the first process for your shop and agree what it takes to put it into use.
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