ERP for Small Business

Keep your books, customers and team in step.

Small business ERP software for invoicing, bills, bookkeeping, sales pipeline, payroll and leave.

Start now Download agent
Invoices Awaiting ApprovalInvoices
PendingApprovalYou
Invoice NumberCustomerInvoice DateTotal AmountRevisionAssigned Approver
INV-37307CUS-03316 Sep36,294.91940PK
INV-83250CUS-10306 Sep30,455.58960FY
INV-86420CUS-16815 Sep26,104.47690WD
INV-85031CUS-14609 Sep27,007.25530MX
INV-72342CUS-13012 Sep46,776.00140PL
INV-42264CUS-07806 Sep25,060.13210JB
Invoicing →

Illustrative records derived from the system specification.

Explore the specification

Built for the way a small team works

Owners, bookkeepers and office managers running a small single-entity business.

Defined tables
27
Operational views
21
Defined roles
6
Reports
8

Defined in the planned system specification.

What’s inside.

Small business ERP software for invoicing, bills, bookkeeping, sales pipeline, payroll and leave.

See the work that keeps your business moving

Invoices Awaiting ApprovalInvoices
PendingApprovalYou
Invoice NumberCustomerInvoice DateTotal AmountRevision
INV-37307CUS-03316 Sep36,294.91940
INV-83250CUS-10306 Sep30,455.58960
INV-86420CUS-16815 Sep26,104.47690
INV-85031CUS-14609 Sep27,007.25530
INV-72342CUS-13012 Sep46,776.00140
INV-42264CUS-07806 Sep25,060.13210
Invoicing →
Payroll CalendarPayrollRuns
not Cancelled
28 Sep XK PR-34305, 19 Sep to 25 Sep, Draft HK PR-49115, 21 Sep to 26 Sep, Calculated XZ PR-66963, 16 Sep to 21 Sep, PendingApproval DS PR-48083, 18 Sep to 25 Sep, Approved PG PR-13189, 17 Sep to 19 Sep, PartiallyPaid HL PR-90556, 26 Sep to 28 Sep, Paid PR-34305PR-49115PR-66963PR-48083PR-13189PR-90556 today · 17 Sep
  • XK: PR-34305, 19 Sep to 25 Sep, Draft
  • HK: PR-49115, 21 Sep to 26 Sep, Calculated
  • XZ: PR-66963, 16 Sep to 21 Sep, PendingApproval
  • DS: PR-48083, 18 Sep to 25 Sep, Approved
  • PG: PR-13189, 17 Sep to 19 Sep, PartiallyPaid
  • HL: PR-90556, 26 Sep to 28 Sep, Paid
Payroll →
My PipelineOpportunities
YouStageProspectingProposalNegotiation
Prospecting
OPP-70290CUS-038
OPP-82030CUS-165
Proposal
OPP-84661CUS-169
OPP-40305CUS-156
Negotiation
OPP-32206CUS-159
OPP-82698CUS-079
Sales pipeline →
Bills Awaiting ApprovalBills
PendingApprovalYou
Bill NumberVendorDue DateTotal AmountPrepared By
BLL-53066VND-21024 Sep28,611.27WL
BLL-89068VND-05814 Sep35,849.89EC
BLL-53888VND-12420 Sep23,593.21XR
BLL-46311VND-07425 Sep7,853.21VZ
BLL-64795VND-17019 Sep45,279.76HG
BLL-48519VND-23609 Sep33,873.53TR
Bills and expenses →
My LeadsLeads
YouStatusNewWorkingQualified
Lead NumberNameCompanySourceStatus
LDS-80016Lead 382CMP-565WebNew
LDS-75210Lead 976CMP-436ReferralWorking
LDS-40377Lead 536CMP-688EventQualified
LDS-79779Lead 396CMP-657OutboundNew
LDS-73358Lead 558CMP-888Walk-inWorking
LDS-55936Lead 452CMP-524OtherQualified
Sales pipeline →
Bank Matching QueueBankStatementLines
StatusUnmatchedProposed
Statement Line NumberBank AccountStatement DateAmountDescription
BSL-33162COA-12008 Sep340Unmatched bsl-438
BSL-72076COA-15012 Sep900Proposed bsl-993
BSL-28191COA-13009 Sep340Unmatched bsl-366
BSL-59493COA-11029 Sep330Proposed bsl-144
BSL-38907COA-14005 Sep440Unmatched bsl-171
BSL-95430COA-12028 Sep710Proposed bsl-741
Bookkeeping →
Payroll Awaiting ApprovalPayrollRuns
PendingApprovalYou
Run NumberPeriod StartPeriod EndNet TotalPrepared By
PR-8220006 Sep14 Sep5,132.82VX
PR-7148611 Sep17 Sep10,853.36LA
PR-8918721 Sep24 Sep24,176.64GW
PR-9911820 Sep27 Sep8,642.10NL
PR-8886826 Sep05 Oct23,010.54YM
PR-2051719 Sep21 Sep4,794.12JP
Payroll →
Leave Awaiting ReviewLeaveRequests
SubmittedYou
Request NumberEmployeeLeave TypeStart DateEnd Date
LR-75878JPAnnual16 Sep24 Sep
LR-44789GZSick25 Sep29 Sep
LR-20162LSPersonal14 Sep20 Sep
LR-66119BZUnpaid07 Sep13 Sep
LR-36465FLAnnual05 Sep10 Sep
LR-36021DZSick06 Sep09 Sep
People and leave →
Outstanding ExpensesExpenseClaims
StatusSubmittedApproved
Claim NumberEmployeeClaim DateCategoryAmount
EC-16505DE18 SepTravel380
EC-70565DM19 SepMeals340
EC-37088ET25 SepSupplies240
EC-37425UR26 SepSoftware40
EC-79747EW11 SepOther730
EC-27973ST08 SepTravel270
Bills and expenses →
Confirmed Customer ReceiptsPaymentsReceived
StatusConfirmedPartiallyAppliedApplied
Payment NumberCustomerPayment DateAmountCurrency
PR-18827CUS-09706 Sep140CRR-856
PR-76347CUS-03512 Sep840CRR-895
PR-81630CUS-14614 Sep310CRR-856
PR-40644CUS-07209 Sep330CRR-285
PR-88000CUS-22211 Sep860CRR-768
PR-80610CUS-02116 Sep960CRR-791
Invoicing →
Open Customer InvoicesInvoices
StatusIssuedPartiallyPaid
Invoice NumberCustomerInvoice DateDue DateAmount Outstanding
INV-83248CUS-04106 Sep12 Sep33,262.91
INV-60533CUS-15003 Sep08 Sep11,308.86
INV-14191CUS-07013 Sep21 Sep32,831.60
INV-18050CUS-00110 Sep16 Sep27,250.75
INV-61994CUS-20009 Sep16 Sep9,227.35
INV-44811CUS-04912 Sep21 Sep6,158.16
Invoicing →
Bills Due This WeekBills
StatusApprovedPartiallyPaidnext 7 days
Bill NumberVendorDue DateAmount OutstandingStatus
BLL-10083VND-03323 Sep5,199.05Approved
BLL-64246VND-24021 Sep6,732.33PartiallyPaid
BLL-98971VND-01623 Sep35,584.15Approved
BLL-35977VND-00421 Sep27,644.79PartiallyPaid
BLL-23123VND-18224 Sep28,531.08Approved
BLL-82028VND-18321 Sep41,172.14PartiallyPaid
Bills and expenses →
My Follow-upsActivities
YouStatusOpenInProgress
Activity NumberSubjectRelated OpportunityDue DateStatus
ACT-85093Open act-188OPP-7106707 SepOpen
ACT-76984InProgress act-770OPP-9171422 SepInProgress
ACT-50825Open act-949OPP-9172405 SepOpen
ACT-44555InProgress act-502OPP-7408321 SepInProgress
ACT-71019Open act-944OPP-9120711 SepOpen
ACT-66347InProgress act-557OPP-2220310 SepInProgress
Sales pipeline →
Recent Journal EntriesJournalEntries
StatusDraftPendingApprovalApprovedPosted
Journal Entry NumberDateSourceTotal DebitStatus
JE-3812016 SepManual26,195.50Draft
JE-6225516 SepAR18,184.65PendingApproval
JE-8405010 SepAP27,391.53Approved
JE-7409003 SepPayroll4,571.45Posted
JE-4019803 SepBank33,797.21Draft
JE-9889504 SepExpense35,485.61PendingApproval
Bookkeeping →
Payments Awaiting ReleasePaymentsMade
PendingApprovalYou
Payment NumberBeneficiary NamePayment DateAmountPrepared By
PM-34684Beneficiary 94914 Sep500VG
PM-25137Beneficiary 62406 Sep660DS
PM-15128Beneficiary 62106 Sep100BD
PM-15174Beneficiary 98516 Sep810BB
PM-95410Beneficiary 46013 Sep460DC
PM-95382Beneficiary 11605 Sep140AU
Bills and expenses →
Payment OutcomesPaymentsMade
StatusPendingConfirmedFailed
Payment NumberBeneficiary NamePayment DateAmountStatus
PM-72394Beneficiary 25307 Sep260Pending
PM-26106Beneficiary 98516 Sep830Confirmed
PM-95716Beneficiary 60412 Sep630Failed
PM-30699Beneficiary 24504 Sep40Pending
PM-20383Beneficiary 20310 Sep690Confirmed
PM-54891Beneficiary 22103 Sep510Failed
Bills and expenses →
Payroll Payment OutcomesPayrollPayments
StatusPendingConfirmedFailed
Payment NumberStatementPay DateAmountStatus
PP-70262PS-5152522 Sep260Pending
PP-15996PS-6067721 Sep500Confirmed
PP-39748PS-4524214 Sep230Failed
PP-69563PS-5996706 Sep150Pending
PP-90098PS-9430109 Sep930Confirmed
PP-95559PS-2455422 Sep820Failed
Payroll →
Overdue InvoicesInvoices
amount outstanding > 0overdue
Invoice NumberCustomerDue DateAmount OutstandingDays Overdue
INV-44416CUS-20024 Sep19,503.068
INV-93188CUS-17610 Sep44,913.8130
INV-11207CUS-04611 Sep3,253.0728
INV-61332CUS-17714 Sep15,195.2927
INV-71614CUS-18120 Sep41,923.5017
INV-25499CUS-16706 Sep24,144.0614
Invoicing →
My PayslipsPayStatements
YouPublishedAt != null
Statement NumberPeriod EndNet PayPayment MethodStatus
PS-1564810 Sep34,310.59BankDraft
PS-4297211 Sep13,977.40CheckApproved
PS-9388110 Sep45,840.71CashPaymentPending
PS-3041126 Sep14,738.11BankPaid
PS-9388829 Sep35,225.02CheckFailed
PS-9846118 Sep45,459.82CashCancelled
Payroll →
Employee DirectoryEmployees
Active
Employee IDFull NameJob TitleManagerHire Date
EI-590Full 735Owner emp-135PT05 Sep
EI-274Full 962Bookkeeper emp-997AA16 Sep
EI-462Full 830SalesRep emp-396PK21 Sep
EI-476Full 752HR emp-515MF06 Sep
EI-214Full 708Employee emp-786ML25 Sep
EI-673Full 685Admin emp-320NF14 Sep
People and leave →
My Leave BalancesLeaveBalances
You
Balance NumberLeave TypeEntitlementReservedTaken
LB-76169Annual56060960
LB-97345Sick390600350
LB-36149Personal40074040
LB-75887Unpaid390530130
LB-98816Annual510110490
LB-77770Sick90470740
People and leave →

Bring customers, books and people together

Recent Journal EntriesJournalEntries
Journal Entry NumberDateSourceTotal DebitStatus
JE-3812016 SepManual26,195.50Draft
JE-6225516 SepAR18,184.65PendingApproval
JE-8405010 SepAP27,391.53Approved
JE-7409003 SepPayroll4,571.45Posted
Bookkeeping →
JE-38120JournalEntries
  1. Draft
  2. PendingApproval
  3. Approved
  4. Posted
  5. Reversed
JournalEntryNumber
JE-38120
Date
16 Sep
Source
Manual
TotalDebit
26,195.50

ownerOwner

draft · 16 Sep

Go from the big picture to the details behind it. Open any record to see its status, owner and history.

Illustrative records. Connections and approval states follow the authored specification.

From the first conversation to cash in the bank

Keep your books, customers and team in step.

Illustrative previews from the system specification.

Qualify Prepareinvoice Issueinvoice approval Collectpayment Apply cash
Shapes describe the work. Approval steps are human tasks.
  1. 01

    Qualify

    Give the prospect an owner and a next step.

    Turn a sales opportunity into an invoice
    My LeadsNew
    Lead NumberNameCompanySource
    Referral
  2. 02

    Prepare invoice

    Turn agreed work into a clear customer invoice.

    Turn a sales opportunity into an invoice
    Invoices Awaiting ApprovalPendingApproval
    Invoice NumberCustomerInvoice DateTotal Amount
  3. 03

    Issue invoice

    Review the invoice before it reaches the customer.

    Owner reviews the exact invoice before issue.

    Turn a sales opportunity into an invoice
    Invoices Awaiting ApprovalPendingApproval
    Invoice NumberCustomerInvoice DateTotal Amount
  4. 04

    Collect payment

    Confirm the money received from the customer.

    Collect and apply customer cash
    Confirmed Customer ReceiptsConfirmed
    Payment NumberCustomerPayment DateAmount
  5. 05

    Apply cash

    Match receipts to the balances they settle.

    Collect and apply customer cash
    Overdue Invoices
    Invoice NumberCustomerDue DateAmount Outstanding

Keep important decisions with the right person

Decision checkpoints where approval stays with your team.

Keep decisions and accounting traceable

Human approval and system automation have different jobs.

Approval required

Issue invoice

Owner reviews the exact invoice before issue.

System control

Bill approvals

System control

Audit trail

Give everyone a clear place to work

See what is happening across the business

Start with the question. Follow it to the records behind the answer.

All reports and dashboards

Get help with the next task

Let your AI agent help with everyday work. Set its permissions during setup and keep approvals with your team.

ERP for Small BusinessShared data, controlled access Accounting and bankevidenceBank statementsin Opening booksin Customer and suppliercommunicationInvoice emailin and out Bill capturein Payment providersin and out People and payrollPayroll calculationin and out Employee paymentsin and out Your agent
  • Accounting and bank evidence
    • Bank statementsin
    • Opening booksin
  • Customer and supplier communication
    • Invoice emailin and out
    • Bill capturein
    • Payment providersin and out
  • People and payroll
    • Payroll calculationin and out
    • Employee paymentsin and out
  • Agents
    • Your agentWorks within the permissions you assign
Explore integrations →

Your agent works within the permissions you assign.

List the work that needs attention. Keep the approval with the assigned reviewer.

Download agent Agent setup guide
Illustrative exampleAfter configuration
$ curl -fsSL https://www.erp.ai/skill.md

› open ERP for Small Business and list records waiting on issue invoice
Lead-to-cash · records listed with owner and age

› approve the first one at issue invoice, as its approver
Approval requiredWaiting for the assigned reviewer
FAQ

Your questions, answered.

How the system works, what you can configure and how to get started.

How do I get started?

Select Start now to create your account. Explore the system specification, or use Proto to configure it for your business.

What does this small business ERP include?

Customer invoicing, bills and employee expenses, general ledger and bank reconciliation, a sales pipeline, employee records, leave and reviewed payroll preparation. It is designed around one legal entity with explicit role permissions.

Does it include inventory or manufacturing?

The product catalog supports billing goods and services. This edition does not include warehouse quantities, stock movements, bills of material or work orders. Use the corresponding operational system when those capabilities are needed.

Can we use foreign currencies?

Home currency is the default. Foreign-currency invoices and receipts require supported rate sources, original and home-currency amounts, settlement conversion and realized-FX mappings. Unsupported combinations must be resolved before posting.

Is payroll calculated automatically for every country?

No. Payroll uses a verified provider or customer-approved configuration for the actual country, frequency and effective employee inputs. Coverage, rounding and deductions must be tested during implementation; selecting a country does not prove compliant payroll or filing.

Can the owner prepare and approve the same record?

Independent gates require different authenticated people. When Owner prepares the work or is the expense claimant, another appropriately authorized person must make the decision. The implementation must arrange that assignment rather than bypass the gate.

When does a payment become paid?

Only after verified final settlement evidence matches the beneficiary, amount and currency. Pending, failed or uncertain requests remain visible and cannot reduce outstanding balances as if cash had moved.

Can one receipt pay several invoices?

Yes. PaymentAllocations applies confirmed available value across matching invoices for the same customer. Partial payments and unapplied balances remain separate, with atomic checks against over-application.

Who can see payroll detail?

Authorized HR / Payroll and Owner users can inspect permitted detail. Employees see their own published statements. Bookkeeper can use aggregate accounting totals without unrestricted access to salaries or individual statements.

Can we change a closed accounting period?

Closed periods reject new or backdated postings. A permitted correction requires an authorized reopen reason and new revision, followed by reconciliation and renewed close. Earlier journals and close evidence remain retained.

Implementation

Start from reconciled records and prove the everyday work.

Read the implementation plan
  1. 01

    Agree the business scope

    Owner confirms the single legal entity, home currency, supported foreign-currency flows and adjacent systems.

    Owner
  2. 02

    Map the people and rules

    Owner assigns preparation and independent approval, payroll privacy, calendars, thresholds and posting accounts.

    Owner
  3. 03

    Reconcile the opening data

    Bookkeeper imports deduplicated contacts, accounts and unpaid documents at an agreed cutoff. HR staff establishes effective staff inputs and leave entitlement.

    Bookkeeper
  4. 04

    Run the daily pilot

    Bookkeeper coordinates invoice issue and partial cash, vendor and expense payments, lead conversion, leave and payroll.

    Bookkeeper
  5. 05

    Test failures and close

    Owner reviews replayed events, rejected self-approval, inspect failed payouts and reconcile a complete accounting period before independent close.

    Owner
  6. 06

    Release and monitor

    Record supported connectors, unresolved manual work and the owner of each failed-event queue. Recheck permissions and reconciliation after changes.

    Owner

Pricing

The base account and ordinary manual work in ERP.AI's official interface are $0. Viewing, searching, creating, editing, approving, deleting and exporting records in that interface do not consume read or write credits. There is no per-user fee.

Machine work: external API-key requests, imports, workflows, agents and scheduled jobs. Successful external API-key reads and writes use the operation rates below. Starting a managed execution from the interface still starts that metered service.

Pricing and account rules
Credit rate card
Machine workIncluded per $1 of credit
List/filter or get record calls20,000
Search or aggregate calls4,000
CSV or PDF exports100
Record writes4,000
Imported or synced records200,000
File upload in MB2,000
Workflow runs2,000
Code-node compute beyond included in CPU-sec12,000
Agent executions2,000
Scheduled jobs or webhook activations20,000

Read and write rates apply to successful external API-key requests. Ordinary manual work in the ERP.AI interface is $0.

prepaid creditsSmallest pack $5, purchased credits never expire.

Go deeper

Explore the complete system.

Follow the operating model from the process to the people, records and decisions behind it.

Reference

ERP•AI workspace

Make it work your way.

Use Proto to configure this system for your business. Review fields, rules and approvals before releasing changes.

Start now Download agent

Previews contain illustrative data from the system specification.

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