Department supplies
Follow department needs from approved request to actual supply use.
Healthcare ERP
Keep healthcare operations supplied and connected.
Connect purchasing, department supplies and finance across your healthcare organization.
Approval conditions
Warehouse Manager: Approve DepartmentRequests and separately DepartmentUses exact source/quantity/current-carrying scope independently of request preparers/material editors/actual performer
View filterSubmitted
- DR-20250 FCL-7261 4 d
- DR-94797 FCL-4129 3 d
- DR-31117 FCL-5651 in 4 d
- DR-65881 FCL-3443 3 d
- DR-15924 FCL-5211 in 9 d
DR-20250
- Facility
- FCL-7261
- Department
- DPR-150
- NeededBy
- 18 Sep
- CreatedBy
- BX
- Decision
- AD-51440
Approval waits for the warehouse manager.
Illustrative preview · actions are unavailable here.
Illustrative records derived from the system specification.
Built for healthcare teams
Operations, supply and finance teams at hospitals and healthcare provider groups.
- Defined tables
- 117
- Operational views
- 16
- Defined roles
- 12
- Reports
- 10
Defined in the planned system specification.
What’s inside.
Connect purchasing, department supplies and finance across your healthcare organization.
Purchasing & suppliers
Follow approved purchasing through accepted deliveries and supplier settlement.
Inventory & locations
See current supply, reservations and restrictions across stores and facilities.
Supply-pack assembly
Build standard supply packs with clear component, work and cost records.
Sales & billing
Connect genuine goods orders with actual fulfillment, approved billing and collected cash.
Intercompany supply
Coordinate goods between group companies while keeping each side accountable.
Finance
Connect supply costs, goods transactions and each company’s financial close.
Reporting
See supply work, intercompany differences and financial results on a consistent basis.
Keep every department supplied
Approval conditions
Warehouse Manager: Approve DepartmentRequests and separately DepartmentUses exact source/quantity/current-carrying scope independently of request preparers/material editors/actual performer
View filterSubmitted
- DR-20250 FCL-7261 4 d
- DR-94797 FCL-4129 3 d
- DR-31117 FCL-5651 in 4 d
- DR-65881 FCL-3443 3 d
- DR-15924 FCL-5211 in 9 d
DR-20250
- Facility
- FCL-7261
- Department
- DPR-150
- NeededBy
- 18 Sep
- CreatedBy
- BX
- Decision
- AD-51440
Approval waits for the warehouse manager.
Illustrative preview · actions are unavailable here.
View filterStatusReleasedInProgressPartiallyCompletedCompletedPendingClose
- FCL-2986: WO-13422, 24 Sep to 27 Sep, Released
- FCL-2826: WO-53932, 19 Sep to 24 Sep, InProgress
- FCL-2057: WO-22319, 16 Sep to 20 Sep, PartiallyCompleted
- FCL-9912: WO-96029, 11 Sep to 18 Sep, Completed
- FCL-6469: WO-93752, 02 Oct to 10 Oct, PendingClose
- FCL-5365: WO-27202, 23 Sep to 01 Oct, Released
Approval conditions
Quality Reviewer: Approve SupplyCheckPlans, SupplyCheckCriteria, ShelfLifePolicies and product/component restrictions through independently reviewed MasterChanges
Quality Reviewer: Approve SupplyChecks, SupplyDispositions and protected LotDateEvents independently of producer, receiver, observer, packet/criteria preparer and material editors
View filterPendingReview
- SC-17386 PRD-5972
- SC-65489 PRD-3496
- SC-69655 PRD-1082
- SC-57862 PRD-8997
- SC-81640 PRD-2148
SC-17386
- Product
- PRD-5972
- Portion
- LP-41052
- WorkOrder
- WO-41366
- Inspector
- BW
- CompletedAt
Review waits for the quality reviewer.
Illustrative preview · actions are unavailable here.
Approval conditions
Finance Manager: Approve CreditReviews exceptions, above-limit PurchaseOrders, Bills exceptions, PaymentRuns/Payments release, every Refunds and FinanceCorrections
Purchasing Manager: Approve Requisitions and PurchaseOrders prepared by another actual person within finite current authority, requesting Finance Manager otherwise
Purchasing Manager: Manage Suppliers, Requisitions, PurchaseOrders and lines
View filterSubmitted
- PO-10301 VND-015 870
- PO-79875 VND-028 530
- PO-59463 VND-005 80
- PO-43081 VND-036 490
- PO-25452 VND-036 650
PO-10301
- Supplier
- VND-015
- Facility
- FCL-5388
- CurrentTotal
- 450
- ApprovalBasis
- 870
- Currency
- CRR-2919
Approval conditions.
Illustrative preview · actions are unavailable here.
Approval conditions
Supply Manager: Approve SalesOrders and Quotes exceptions independently of preparer, material acceptance recorder and editors
View filterSubmitted
- SO-62945 ACC-110
- SO-58750 ACC-130
- SO-95417 ACC-120
- SO-42408 ACC-140
- SO-75711 ACC-120
SO-62945
- Account
- ACC-110
- Facility
- FCL-2735
- SourceRoute
- ExternalGoods
- NetTotal
- 120
- CreditReview
- CR-57097
Approval waits for the supply manager.
Illustrative preview · actions are unavailable here.
Approval conditions
Finance Manager: Approve Invoices and every credit revision independently
View filterPendingApproval
- INV-87898 ACC-110
- INV-89169 ACC-120
- INV-18981 ACC-140
- INV-76068 ACC-120
- INV-83838 ACC-130
INV-87898
- Account
- ACC-110
- DocumentType
- Invoice
- Facility
- FCL-3206
- NetAmount
- 910
- TaxAmount
- 500
Approval waits for the finance manager.
Illustrative preview · actions are unavailable here.
View filterStatusPendingApprovalException
View filterStatusPreparedPendingReviewConfirmed
View filterStatusAcceptedPartiallyPostedUncertainException
View filterStatusOpenInProgressReviewRequired
View filterYouStatusDraftApprovedPartiallyFulfilledException
View filterStatusOutgoingConfirmedIncomingConfirmedPartiallyMatchedUncertainException
View filterStatusPendingReviewHeldReleased
View filterStatusActiveBlocked
View filterPendingApprovals
| Pair Number | Seller Entity | Buyer Entity | Seller Order | Buyer Order |
|---|---|---|---|---|
| IO-47679 | ENT-2182 | ENT-6453 | SO-69893 | PO-99811 |
| IO-62691 | ENT-6287 | ENT-9127 | SO-97713 | PO-16855 |
| IO-32059 | ENT-1575 | ENT-8555 | SO-19028 | PO-55228 |
| IO-41507 | ENT-4462 | ENT-8312 | SO-69418 | PO-63208 |
| IO-19854 | ENT-6434 | ENT-4227 | SO-82690 | PO-80639 |
| IO-45309 | ENT-4804 | ENT-5811 | SO-30057 | PO-50520 |
View filterYouStatusReadyInProgressException
| Work Order | Routing Operation | Assigned To | Planned Start | Planned End |
|---|---|---|---|---|
| WO-53023 | RO-2968 | WU | 11 Sep | 18 Sep |
| WO-88900 | RO-3370 | JY | 22 Sep | 25 Sep |
| WO-15656 | RO-4444 | XY | 19 Sep | 24 Sep |
| WO-63792 | RO-9613 | XL | 28 Sep | 05 Oct |
| WO-44724 | RO-4404 | ND | 14 Sep | 21 Sep |
| WO-53600 | RO-1463 | RG | 02 Oct | 10 Oct |
Connect supply with finance
Department Supply Positiondrill-down
Follow DepartmentRequests and DepartmentRequestLines by company, facility, department, product and requested service date. Keep requested/approved/allocated/transferred/actually used/cancelled/remaining scope disjoint, using actual source links rather than assuming transfer equals use. Requisitions are a distinct purchasing intent, and current stock is not added to request history. Active claims, shortages, changed instructions and uncertain delivery remain explicit. Repeated request versions or source deliveries do not create another department requirement. Different product units remain separate; incomplete source coverage is unknown rather than a zero requirement.
opens Department Request Queue| Request Number | Facility | Department | Needed By | Created By |
|---|---|---|---|---|
| DR-20250 | FCL-7261 | DPR-150 | 18 Sep | BX |
| DR-94797 | FCL-4129 | DPR-140 | 19 Sep | PL |
| DR-31117 | FCL-5651 | DPR-120 | 26 Sep | AY |
| DR-65881 | FCL-3443 | DPR-150 | 19 Sep | XA |
- Draft
- Submitted
- Approved
- PartiallyFulfilled
- Fulfilled
- Cancelled
- Exception
- Facility
- FCL-7261
- CreatedBy
- BX
- Decision
- AD-51440
- RequestNumber
- DR-20250
- Department
- DPR-150
- NeededBy
- 18 Sep
ownerWarehouse Manager
Go from the big picture to the records behind it. This example connects a report, its source view and one illustrative record.
Illustrative records. Connections and approval states follow the authored specification.
From order to payment
Keep healthcare operations supplied and connected.
Illustrative previews from the system specification.
-
01
Quote
Prepare clear terms for the goods your customer needs.
-
02
Sales order
Confirm the order and delivery commitment.
Your Supply Manager confirms the order and its commercial terms.
-
03
Pick and ship
Follow suitable stock through actual handover.
-
04
Invoice
Bill accurately for supplied goods and agreed terms.
Your Finance Manager reviews the goods and amounts being billed.
-
05
Cash applied
Keep customer balances current as payments arrive.
Keep decisions moving
Decision checkpoints where approval stays with your team.
Sales order
Your Supply Manager confirms the order and its commercial terms.
Invoice
Your Finance Manager reviews the goods and amounts being billed.
Stay in control as you grow
Human approval and system automation have different jobs.
Sales order
Your Supply Manager confirms the order and its commercial terms.
Invoice
Your Finance Manager reviews the goods and amounts being billed.
Approval chains
Audit trail
Role matrix
Give every team the right tools
Department Coordinator
Prepares real nonclinical department requirements and reports actual supply use.
Supply Coordinator
Prepares customer offers, accepted goods orders and seller-side intercompany drafts.
Supply Manager
Independently authorizes seller commitments and facility/commercial policy.
Purchasing Manager
Prepares supplier commitments and independently controls approved purchase scope.
Warehouse Operator
Records actual receipt, movement, delivery and department use while preserving real performer identity.
Warehouse Manager
Controls stock demand, movement, destination readiness and actual-use authorization.
Assembly Operator
Performs assigned released nonsterile supply-pack work and records actual sources.
Assembly Manager
Independently controls technical assembly release, accepted work, output and quantity close.
Quality Reviewer
Independently controls required nonclinical supply checks and exact restricted populations.
Accountant
Prepares local financial sources and reconciles separate company results.
Finance Manager
Independently controls monetary authority, valuation and each company's close.
See costs and commitments clearly
Start with the question. Follow it to the records behind the answer.
Drill-down
Department Supply Position
Follow DepartmentRequests and DepartmentRequestLines by company, facility, department, product and requested service date. Keep requested/approved/allocated/transferred/actually used/cancelled/remaining scope disjoint, using actual source links rather than assuming transfer equals use. Requisitions are a distinct purchasing intent, and current stock is not added to request history. Active claims, shortages, changed instructions and uncertain delivery remain explicit. Repeated request versions or source deliveries do not create another department requirement. Different product units remain separate; incomplete source coverage is unknown rather than a zero requirement.
View Department Request QueueSource view · Illustrative records
Request NumberFacilityDepartmentNeeded By
Drill-down
Stock Availability and Restrictions
Report current InventoryPositions and StockLayers at their actual company/facility/location/product/leaf-portion grain, with reservations, applicable dates and every active SupplyHolds. Aggregate lot/portion ancestors and historical movements provide lineage only. Staged stock, exclusive issued WIP, same-company transit and intercompany seller-owned transit remain distinct populations. At evidenced intercompany destination acceptance, ownership changes once; an incomplete local accounting posting appears as a reconciliation gap without presenting the same goods as available to both companies. Pending buyer custody is separate from owned buyer inventory. Units, current carrying and known-zero versus missing evidence retain their meaning.
View Stock Availability BoardSource view · Illustrative records
ProductWarehouseLocationLot
Drill-down
Assembly Production and Cost
Relate the frozen WorkOrders/BOMs/routing/output standard to accepted actual material use, compatible loss, time and attributable remaining WIP. Terminal ProductionCompletions alone contribute finished output, standard value and the signed actual-WIP difference. Intermediate operation progress and later eligibility release do not add another output. Included normal/packaging loss and separately relieved scrap retain mutually exclusive cost allocation; unused return consumes remaining original issue sources. Preserve per-ingredient units, accepted person/operation time and actual source cost. Report current held output, nonzero variance decisions and technical/financial close obligations without treating unknown cost as zero.
View Assembly ScheduleSource view · Illustrative records
Work Order NumberFacilityOutput ProductPlanned Quantity
Drill-down
Purchasing and Receipt Position
Compare independently approved PurchaseOrderLines with actual arrivals, accepted/rejected/pending ReceiptAcceptances, supplier returns and bounded BillMatches. Cumulative amendments preserve performed and matched history. Commercial quantity/net/tax and receipt standard/current carrying retain distinct sources; a bill is not another receipt. For intercompany purchases, classify the same buyer-local sources by their paired identity and destination-acceptance title, rather than adding another purchase population. Actual held-but-owned acceptance differs from refusal before acquisition. Outstanding counterpart and matching differences retain company, product unit, transaction currency and cutoff.
View Purchase Approval QueueSource view · Illustrative records
Purchase Order NumberSupplierFacilityCurrent Total
Drill-down
Goods Order and Billing Position
Follow accepted SalesAllocations through active claims, actual title-transferred quantity/net/tax, returned or resolved history, eligible billing and remaining obligation. Local external goods use their actual selected handover title; intercompany goods use the reviewed destination acceptance and seller transit before that point. Pick, dispatch under destination title, later delivery confirmation, invoice and cash do not each create a new sale/stock event. Keep intercompany as a classification of seller-local orders/invoices, not additive revenue. Preserve final quantity and monetary remainders; cancellation, credit or a failed retry cannot revive fulfilled original entitlement.
View Sales Orders Awaiting ApprovalSource view · Illustrative records
Order NumberAccountFacilitySource Route
Intercompany. Intercompany classifies this existing company effect
Drill-down
Intercompany Order Reconciliation
Compare IntercompanyOrders and exact IntercompanyOrderLines across independently approved seller/buyer revisions, titles, current ownership and IntercompanyDocumentAllocations. Use each shared physical/economic source once, retaining forward versus reciprocal return direction and actual custody/acceptance timestamps. Common transaction quantity/net agreements can reconcile while seller issue carrying, buyer standard/variance, tax basis and functional currencies differ. Separate each company's local committed, pending, rejected and uncertain result; missing peer evidence is not an assumed failure or success. A partially posted pair cannot make physically transferred quantity available again. Corrections retain their own delta identities and original successful results. This comparative report is not a consolidated ledger.
View Intercompany Effect RecoverySource view · Illustrative records
Title NumberPair LineKindPhysical Owner
Return Acceptance
Drill-down
Intercompany Settlement Position
Follow IntercompanySettlements and IntercompanySettlementAllocations against the buyer's actual local Payments/allocations and seller's actual CashReceipts/applications. Retain the original document debt and each bank event's date, source identity, currency/current carrying, fees and required approval. Outgoing instruction, actual debit, incoming receipt and debt application remain distinct states. Compare common agreed gross obligation with independently evidenced actual net movements, explaining fee/FX/timing differences without creating a third cash event or consuming either local source twice. Unknown receipt remains pending; returned or partially applied money preserves its own correction lineage. No automatic netting, pooling or cross-company write-off is inferred.
View Intercompany Settlement PositionSource view · Illustrative records
Settlement NumberSeller EntityBuyer EntityDirection
Seller To Buyer
List report
Receivables and Payables Aging
Age exact remaining posted local invoice/bill obligations by original party, company, document currency, due date and declared report cutoff, after eligible actual credits/applications/settlements and with held or uncertain claims separately visible. Intercompany receivables/payables are identifiable within those same local documents, not another additive balance from the pairing tables. Preserve customer credit/unapplied cash and supplier credit/prepayment as separate source populations instead of negative spendable debt. Transaction currencies are not summed as one number; functional carrying and allocated prior unrealized FX reconcile at the same cutoff. A counterpart's payment instruction does not settle the seller's original invoice.
Drill-down
Department Cost Position
Sum actual posted DepartmentUseLines carrying relief and source-owned assembly or other explicitly allocated operating expense by company/facility/department and posting period, with actual use dates available separately. Internal requests, transfers, stock still held, production intermediate observations and intercompany bridge rows are not additional expense. Actual performer, authorized recorder and executor remain distinct evidence. Where a department received purchased or assembled stock, its consumption removes the exact current source carrying once; original acquisition or production cost must not be expensed again through a derived join. Missing assignment or valuation stays an exception, and each permitted comparison retains compatible currency and scope.
View Department Request QueueSource view · Illustrative records
Request NumberFacilityDepartmentNeeded By
Drill-down
Local Financial Statements
Build separate legal-company statements from posted balanced JournalEntries/JournalLines for explicit period/currency/cutoff, reconciling AR/AP, inventory/transit, GRNI, exclusive WIP, actual bank/unapplied/credit sources, tax and approved FX/corrections. Intercompany tags classify the actual local trade accounts; pairing records and peer journals are comparison evidence rather than extra local postings. Separate physical title timing from delayed counterpart/accounting recovery, showing unreconciled effects and required close blockers. Opening detail accompanies one opening GL and never recreates historical recognition. Statements do not imply group consolidation, automatic transfer-profit elimination or healthcare statutory reporting.
View Intercompany Effect RecoverySource view · Illustrative records
Title NumberPair LineKindPhysical Owner
Return Acceptance
AI support for daily operations
Let your AI agent help with everyday work. Set its permissions during setup and keep approvals with your team.
- Purchasing and supply
- Supplier documentsInvoices · in
- Stock and assemblyin
- Department requestsDepartmentRequests · in and out
- Company and bank connections
- Intercompany exchangein and out
- Bank evidencePayments · in and out
- Existing financein and out
- Healthcare system boundaries
- Clinical platformsin
- Protected informationin and out
- Agents
- Your agentWorks within the permissions you assign
Your agent works within the permissions you assign.
List the work that needs attention. Keep the approval with the assigned reviewer.
Download Proto Agent setup guide$ curl -fsSL https://www.erp.ai/skill.md
› open Healthcare ERP and list records waiting on sales order
Order-to-cash · records listed with owner and age
› approve the first one at sales order, as its approver
Approval requiredWaiting for the assigned reviewer
Your questions, answered.
How the system works, what you can configure and how to get started.
How do I get started?
Select Start now to create your account. Explore the system specification, or use Proto to configure it for your business.
Who is Healthcare ERP for?
It is for operations, supply and finance teams at hospitals and healthcare provider groups managing facilities, department supplies and shared supply services. The operating scope includes real purchasing, stock, supply-pack assembly, goods sales and company accounts.
Does it replace our clinical systems?
This scope handles supply and financial operations. Clinical platforms retain care workflows and patient records. Department requests and use can be recorded with operational references without bringing patient details into these processes.
What kinds of supplies does this scope cover?
It covers the selected nonclinical consumables, packaging and standard supply packs used in provider operations. Products retain their actual units and appropriate tracking. Clinical products, sterile processing and compounding require their own reviewed operating scope.
Can we keep stock in department stores?
Yes, the model distinguishes central and department custody within the owning company. Moving goods to a department remains a stock transfer; actual consumption has its own recorded quantity and cost effect.
What does supply-pack assembly mean?
It is real work against an approved bill of materials and routing. The team issues components, records actual use and work, confirms terminal output, and reviews required quality and cost differences before completion and close.
How are separate companies connected?
Reciprocal relationships link the seller's orders and invoices with the buyer's purchases and bills. Each company retains its own independent approvals and ledger. Reconciliation shows which counterpart actions remain pending or differ.
When does intercompany stock change ownership?
The selected facility-supply route uses destination acceptance. The seller owns goods in transport until the buyer actually accepts the relevant quantity. Agreements and configured source controls must establish this term before use.
Does paying an intercompany supplier automatically settle both companies?
The buyer's actual payment and the seller's actual receipt are separate bank facts. They are linked for reconciliation, with timing, fees and currency differences visible. A payment instruction does not create the seller's cash.
Can we process partial deliveries and returns?
Yes. Accepted, pending, returned and remaining quantities retain their original sources. Returns follow actual custody and the selected ownership terms, with separate financial adjustments in each affected company. Performed history does not become a new supply entitlement.
How are sensitive details protected?
Access follows company, facility, department and task responsibilities. Staff see the information needed for their work, and assistants follow the same boundaries. These selected workflows do not require patient details or unrestricted payment credentials.
What does it cost?
The pricing page explains platform, storage, AI and implementation terms. Scope the actual facilities, connections and data preparation before agreeing rollout work; the number of pages on this website does not determine that work.
Implementation
Agree the operating scope, verify source balances and activate reviewed workflows.
Read the implementation plan- 01
Agree the operating scope
Confirm companies, facilities, departments, product classes, units and the real supply packs assembled. Identify existing source systems and the actual people responsible for preparation, independent review and execution.
Team and ERP.ai - 02
Configure and reconcile
Prepare product and account mappings, authority limits, quality checks and assembly standards. Establish reciprocal company relationships and the selected destination-acceptance title terms. Reconcile opening stock, work in progress, commercial balances and intercompany history with each company's opening ledger.
Team and ERP.ai - 03
Prove the working paths
Test partial receiving, assembly, actual department use, local goods billing and intercompany supply. Include changed approvals, held stock, returns and a counterpart that has not completed its posting. Confirm that retries preserve successful work and that real bank evidence controls settlement.
Team and ERP.ai - 04
Activate and review
Activate only reconciled scope with trained users and current policies. Follow open exceptions, compare company source balances with the books and complete the agreed first close. Extend to another facility after its data and responsibilities meet the same checks.
Team and ERP.ai
Pricing
The base account and ordinary manual work in ERP.AI's official interface are $0. Viewing, searching, creating, editing, approving, deleting and exporting records in that interface do not consume read or write credits. There is no per-user fee.
Machine work: external API-key requests, imports, workflows, agents and scheduled jobs. Successful external API-key reads and writes use the operation rates below. Starting a managed execution from the interface still starts that metered service.
Pricing and account rules| Machine work | Included per $1 of credit |
|---|---|
| List/filter or get record calls | 20,000 |
| Search or aggregate calls | 4,000 |
| CSV or PDF exports | 100 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| File upload in MB | 2,000 |
| Workflow runs | 2,000 |
| Code-node compute beyond included in CPU-sec | 12,000 |
| Agent executions | 2,000 |
| Scheduled jobs or webhook activations | 20,000 |
Read and write rates apply to successful external API-key requests. Ordinary manual work in the ERP.AI interface is $0.
prepaid creditsSmallest pack $5, purchased credits never expire.
Explore the complete system.
Follow the operating model from the process to the people, records and decisions behind it.
Industries
Independent hospitals
Connect hospital supply work and finance with clear local responsibilities.Hospital groups
Coordinate shared supply while each hospital company keeps its own authority.Outpatient networks
Follow supplies and operating costs across a network of provider locations.Rehabilitation providers
Connect nonclinical operating supplies with facility and department costs.
Reference
Roles & permissions
Give healthcare operations teams the access and decisions their work requires.Reports & analytics
Follow department supply, company commitments and the costs behind them.Data model
Understand the records connecting healthcare supplies and separate company books.Integrations
Connect source systems while keeping ownership and approvals clear.Implementation
Agree the operating scope, verify source balances and activate reviewed workflows.Your agent
Use AI assistance to prepare work and follow the decisions that need attention.
